Iowa Admin. Code r. 657-11.26 - [Rescinded effective 7/16/2025] Controlled substances records
(1)
Records
maintained. Every inventory or other record required to be maintained
under this chapter, 657-Chapter 10, or Iowa Code chapter 124 shall be
maintained at the primary program site or the program substation and by the
pharmacy if the service program is pharmacy-based. All required records shall
be available for inspection and copying by the board, its representative, or
any other authorized individual for at least two years from the date of such
record. Controlled substances records shall be maintained in a readily
retrievable manner. Schedule II controlled substances records shall be
maintained separately from all other records of the registrant.
(2)
Receipt and disbursement records
in medical director-based service programs. Any pharmacy or other
authorized registrant that provides controlled substances for a medical
director-based service program shall provide to the service program a record of
the disbursement and maintain a record of the disbursement pursuant to rule
657-10.16 (124). The service
program shall retain the record on which an authorized individual shall sign
and record the actual date of receipt. The record shall include the following:
a. The name of the substance;
b. The strength and dosage form of the
substance;
c. The number of units
or commercial containers acquired from other registrants, including the date of
receipt and the name, address, and DEA registration number of the registrant
from whom the substances were acquired;
d. The number of units or commercial
containers distributed to other registrants, including the date of distribution
and the name, address, and DEA registration number of the registrant to whom
the substances were distributed; and
e. The number of units or commercial
containers disposed of in any other manner, including the date and manner of
disposal and the name, address, and DEA registration number of the registrant
to whom the substances were distributed for disposal, if appropriate.
Notes
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(1) Records maintained. Every inventory or other record required to be maintained under this chapter, 657-Chapter 10, or Iowa Code chapter 124 shall be maintained at the primary program site or the program substation and by the pharmacy if the service program is pharmacy-based . All required records shall be available for inspection and copying by the board , its representative, or any other authorized individual for at least two years from the date of such record. Controlled substances records shall be maintained in a readily retrievable manner. Schedule II controlled substances records shall be maintained separately from all other records of the registrant.
(2) Receipt and disbursement records in medical director-based service programs. Any pharmacy or other authorized registrant that provides controlled substances for a medical director-based service program shall provide to the service program a record of the disbursement and maintain a record of the disbursement pursuant to rule 657-10.16 (124). The service program shall retain the record on which an authorized individual shall sign and record the actual date of receipt. The record shall include the following:
a. The name of the substance;
b. The strength and dosage form of the substance;
c. The number of units or commercial containers acquired from other registrants, including the date of receipt and the name, address, and DEA registration number of the registrant from whom the substances were acquired;
d. The number of units or commercial containers distributed to other registrants, including the date of distribution and the name, address, and DEA registration number of the registrant to whom the substances were distributed; and
e. The number of units or commercial containers disposed of in any other manner, including the date and manner of disposal and the name, address, and DEA registration number of the registrant to whom the substances were distributed for disposal, if appropriate.