A. Initial
certification is not renewable. Rather, initially certified providers must meet
the timelines outlined in Chapter 2 to migrate to full certification.
Otherwise, the initial certification expires.
B. Certificates issued by DMH reflecting full
certification are valid for a maximum four (4)-year certification period
established by DMH for all provider types, except Certified Community
Behavioral Health Clinics (CCBHCs), which are on a three (3)-year certification
period. The expiration date is listed on the certificate.
C. The renewal deadline is December
31st (or closest prior working day) of each four
(4)-year certification period (or three (3)-year period for CCBHCs).
D. Prior to the renewal deadline, the DMH
Division of Certification will notify providers of the upcoming renewal
deadline. The renewal notice will include specific, current instructions on how
to renew certification. Prior to notice of renewal, the Division of
Certification will review the compliance status of all renewal-eligible
providers.
E. Providers not in
compliance with current applicable DMH Operational Standards
rules and requirements or other DMH grants, data requirements, policies, and
procedures, may be ineligible for renewal, depending on the severity of the
non-compliance, as determined by DMH. In this case, the DMH Division of
Certification will notify the agency provider at the time of the renewal notice
of any information which is needed for compliance, and the provider must submit
this information in an acceptable format no later than 30 business days
following the renewal deadline. The CRC will then review the submission and
determine if the renewal application may be approved (and any stipulations for
renewal) or if the renewal application is denied.
F. Providers which are successfully renewed
will have their new Certificate of Operation renewed, beginning with the first
date of the new certification period.
Providers which fail to submit renewal applications, or
submit renewal applications which are incomplete, will have 30 business days
following the renewal deadline to submit the required renewal application in a
complete manner; otherwise, the provider will have their certification
automatically changed to Expired Status, effective the last day of the ending
certification period. Expired Status means the certification is expired, and
the certification is no longer valid.
G. Providers whose certification has expired
due to non-renewal or whose renewal application was denied must wait 90
business days before reapplication. Application denial is an appealable action,
as outlined in Chapter 6.
