Following certification, changes affecting the governing
and/or operation of services must be reported in writing to the Division of
Certification. Anticipated changes must be reported within 48 hours of the
agency's determination to implement the change. Changes not anticipated must be
reported within 48 hours of the agency being notified of the unanticipated
change. Failure to report any changes described in this section may result in
probation, suspension, or termination.
A. Examples of significant changes that must
be reported to DMH before they occur include, but are not limited to:
1. Changes in the governing authority,
executive, and key leadership.
2.
Changes in ownership or sponsorship.
3. Changes in staffing that would affect
certification status.
4. Changes in
the name(s) and/or service location(s) (new locations must be approved by DMH
prior to service provision).
5.
Requests for changes in the certified capacity which is specified on the DMH
certificate (for certification purposes, requests for a capacity change are
subject to DMH approval).
6.
Changes in service scope (such as major components of a service, age ranges,
and/or the population served, etc.).
7. Major alterations to buildings which house
the service location(s).
8. Changes
in operating hours.
9.
Discontinuation of a service/support or program which is certified by
DMH.
B. Examples of
significant changes that must be reported as soon as they occur include, but
are not limited to:
1. Termination of
operation (closure) for a period of one (1) day or more due to inclement
weather or other unforeseen circumstances.
2. Termination or resignation of the
governing authority member(s), Executive Officer, and/or key
leadership.
3. Litigation that may
affect service provision.
4. A
sanction/disciplinary action by a professional organization.
5. Termination of lease or
eviction.
C. Depending on
the nature of the reported change, submission of an application for the change
may be required by DMH; any such application required for this purpose will be
held to the timelines pertaining to applications for adding a service/support,
program, or modifying an existing program.
