7 Miss. Code. R. 11-Two-1 - ADMINISTRATION OF THE TEXTBOOK ADOPTION PROGRAM

The district superintendent should appoint a staff member to serve as the Textbook Coordinator. The Textbook Coordinator should supervise the local adoption and purchase of textbooks and instructional materials and completes reports required by the MDE Office of Instructional Materials and Library Media. The Textbook Coordinator should oversee the correct inventory for the district in the Textbook Inventory Management System (TIMS 2.0) as well as any other reports deemed necessary by the Office of Instructional Materials and Library pursuant to Miss. Code Ann. § 37-43-51. If a different person manages TIMS 2.0, the person should be noted as the TIMS 2.0 Contact. The following is a job description that may be used by the district to outline the Textbook Coordinator's responsibilities:

The District Textbook Coordinator will assist with the following duties:

A. SUBMISSION OF THE FOLLOWING ITEMS

1. Report of the local adoption results

* Intent to Purchase is due to the regional textbook company no later than April 15^th

2. Report on TIMS Inventory no later than the first Friday in August, which includes:

* Active Inventory

* Surplus Inventory

* Request to Dispose of Unusable Textbooks

* TIMS contact updates

3. Local Textbook Selection Committee FORM C

* Submitted online no later than October 1^st

B. ADOPTION PROCESS AT THE DISTRICT LEVEL

1. Inform the Local Selection Committees about instructional material hearings

2. Provide the Local Selection Committees with access to the textbook depository INTENT TO PURCHASE FORM and an example of digital adoption ballot

3. Work with the Local Selection Committee to make sure "Official Local Adoption Examination" copies are returned to the individual publishers/vendors

4. Provide professional learning to the Local Selection Committees on how to use the virtual review site (ms.classgather.com) and Mississippi Instructional Materials Matter site to evaluate instructional materials

5. Meet with the Local Selection Committee to complete the INTENT TO PURCHASE FORM and return it to the regional textbook depository

C. ORDERING PROCESS AT THE DISTRICT LEVEL

1. Assist with the allocation of funds needed by each school

2. Review the purchase orders before sending to the regional depository

3. Make sure the policies of the local board are followed as related to the purchase of textbooks

Notes

7 Miss. Code. R. 11-Two-1

Amended 9/25/2023