PURPOSE: This amendment changes references of
rescinded 19 CSR 40 to current 19 CSR 30 and removes obsolete and duplicate
rules. This amendment also adds background screening record retention
requirements to comply with section
210.1080, RSMo.
(1) The child care provider shall maintain
accurate records to meet administrative requirements and to ensure knowledge of
the individual needs of children and their families.
(2) An individual file shall be kept to
identify each child and to enable the provider to communicate with the
parent(s), guardian or legal custodian of the child in an emergency. Records
shall include:
(A) The child's full name,
address, birth-date and the date care begins and ends;
(B) Full name of the parent(s), guardian or
legal custodian, home address, employers' name and address, work schedule and
home and work telephone numbers;
(C) Name, address and telephone number of
another individual (friend or relative) who might be reached in an emergency
when the parent(s), guardian or legal custodian cannot be reached;
(D) Name and phone number of the family
physician, or hospital, or both, to be used in an emergency;
(E) Name of the individual(s) authorized to
take the child from the home; and
(F) Field trip and transportation
authorization.
(3) Health
information shall be retained in each child's individual file and shall
include:
(A) A medical examination report for
each
infant, toddler, or preschool child or a health report for each school-age
child as required by
19 CSR 30-61.125 Medical
Examination Reports;
(B) Written
parental authorization for medications and a record of medications
administered;
(C) Information
concerning any accident or injury to the child while at the family day care
home or any emergency medical care; and
(D) Any significant information learned from
observing the child.
(4)
Individual children's records shall be retained a minimum of one (1) year after
the child discontinues attendance.
(5) Daily child attendance records shall be
maintained and kept on file a minimum of one (1) year.
(6) Daily attendance records for all
caregivers shall be maintained and kept on file a minimum of one (1)
year.
(7) All enrollment records,
medical examination records, and attendance records shall be filed in a place
known to caregivers and shall be accessible at all times. Records shall not be
in a locked area or removed from the home during the hours the home is open and
operating.
(8) The provider shall
maintain a written record at the
facility for fire, tornado, and other disaster
drills as required by
19 CSR
30-61.086 Fire Safety.
(9) A copy of qualifying background screening
results shall be kept on file for
child care staff members, as required by 19
CSR
30-63.020 General Requirements.
(10) All records of children shall be
confidential, protected from unauthorized examination and available to parents
upon request.
(11) All records
shall be available in the home for inspection by the department upon
request.
(12) Reports to the
department shall be submitted as required.