Ohio Admin. Code 3301-13-06 - Scoring and reporting tests

(A) Each participating school will ship all test materials developed by the department to one district specified central collection location within the district and from there ship the test materials to a designated scoring location in accordance with the procedures specified by the department. These procedures will include, but not be limited to, the following:

(1) The test materials for grades three through twelve will be processed at the conclusion of the regular test administration period with all completed scorable documents shipped to the district specified central location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider;

(2) The test materials for the alternate assessment for grades three through twelve will be processed at the conclusion of the test administration period with all completed scorable documents shipped to the district specified central location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider; and

(3) The test materials for the Ohio English language proficiency assessment for grades kindergarten through twelve will be processed at the conclusion of the administration period with all completed scorable documents shipped to the district specified central location in accordance with the directions provided by the district and from there shipped to the designated scoring service provider.

(B) After the completion of each test administration, the designated scoring service provider will send score reports to each participating school, that include, but are not limited to, the following:

(1) For the state tests, the data files and score reports will be delivered in accordance with the contracted timeline and division (G) of section 3301.0711 of the Revised Code;

(2) A data file for each student will be provided that states a score for each test taken and an indication of which performance standard the student met as adopted by the department;

(3) For each test, information about each student's performance on each standard assessed; and

(4) For each classroom where appropriate, and participating school, a summary of student performance by grade level for each test.

(C) Each school district and participating school will adopt a policy and establish procedures for releasing or permitting access to an individual student's test results. The policy and procedures will comply with section 3319.321 of the Revised Code and paragraphs (L), (M), and (N) of rule 3301-13-02 of the Administrative Code.

(D) All results from the tests will be used in accordance with rule 3301-13-02 of the Administrative Code.

(E) Within thirty days after receiving results, a participating school may appeal by submitting to the department a request for either a rescore or a test verification. The district superintendent, district test coordinator, head administrator, or designee of a participating school may appeal by submitting a timely request to the department under one of the following processes, depending on the reason for the appeal:

(1) Notwithstanding paragraph (E)(2)(a) of this rule, a rescore appeal can only be filed by the participating school for a student's constructed responses or English language arts essay items where the participating school believes that the student's score is not reflective of the student's performance in the classroom and/or on other standardized tests in the same subject.

(a) Responses approved for rescore will be scored by human readers who do not have knowledge of the original score or condition code ("initial rescore review").

(b) In cases where the initial rescore review receives the same score as the original score, the original score will be the final score. In cases where the initial rescore review receives a different score than the original score, a second human reader will review the original score and the score from the initial rescore review to resolve the differences between the two scores, and the decision made by the second human reader will be the final score.

(c) The department will work with its testing vendor to establish procedures to implement the rescore and verification process outlined in paragraphs (E)(1), (E)(2), and (E)(4) of this rule.

(d) In cases where there is no change in the score, the department's test vendor will charge the school district for the rescore, which in no event will exceed twenty-five dollars.

(2) Except for the items covered through the rescore, a test verification appeal can be filed by the participating school for those tests where the participating school believes a student tested and did not receive a score; or the participating school believes a score was incorrectly assigned to a student (paper testers only) for any of the grades three to eight English language arts, mathematics, and science tests or the high school end-of-course examinations.

(a) After review by the department's vendor, a score may be issued or corrected and in that case, the participating school has an opportunity to timely file for a rescore under paragraph (E)(1) of this rule.

(b) There is no charge for verifications.

(3) The request for a rescore or a test verification will include the name of the participating school, the school district and school IRN, the name of the student or the student's unique state identification code and grade level at the time the test was taken, the month and year of the administration of the test, the subject area of the test, and the rationale for the request. Chartered nonpublic schools may substitute the student identification code instead of the state student identification code for those students who are not obligated to have a unique state student identification code;

(4) Upon receipt of a request for a rescore or a test verification and a decision by the department, the department will notify the scoring service provider who will complete the rescoring or verification and notify the department of the results within thirty days;

(5) Within two business days after receiving results from the rescoring or verification by the scoring service provider, the department will inform the district superintendent, head administrator, or designee of the participating school of the results;

(6) No copy of a student's scorable document will be released prior to July first. After the first of July following the school year in which a test was administered, the district superintendent, head administrator, designee, and/or a student's parent or legal guardian may examine a copy of the scorable document or test in a secure setting established by mutual agreement between the department and the individual making the request;

(7) The final score of a test verification and/or rescoring of a test cannot be appealed.

Replaces: 3301-13-06

Notes

Ohio Admin. Code 3301-13-06

Effective: 5/12/2024
Five Year Review (FYR) Dates: 05/12/2029
Promulgated Under: 119.03
Statutory Authority: 3301.07, 3301.0710, 3301.0711
Rule Amplifies: 3301.0710, 3301.0711, 3301.0712
Prior Effective Dates: 01/29/1990, 12/01/1992, 08/10/2000, 08/22/2002, 12/21/2007, 01/26/2013, 10/05/2018