Ohio Admin. Code 3337-1-07 - Ohio university board of trustees policy on notification procedures required by section 121.22 of the Revised Code

(A) The following policy is adopted pursuant to division (F) of the section 121.22 Revised Code and shall be incorporated by reference with "ARTICLE - V" section 3 of the Ohio university board of trustees paragraph (E)(3) of rule 3371-1-01 of the Administrative Code

(1) The secretary of the board shall, on or before January 1, 1976 and annually thereafter on or before September first D, cause to be published in one or more newspapers of general circulation in Athens county, Ohio, including the "Athens Messenger" and the "Ohio University Post" and release to "WOUB-TV", "WB-AM and FM" and "WATH-AM and FM", a calendar of the regularly scheduled meetings of the board of trustees to be conducted during the succeeding twelve months.

(2) In the event of any change in the calendar of regularly scheduled meetings of the board of trustees during the year commencing in September and ending in August, the secretary shall follow the procedure hereinabove set forth not later than thirty days preceding the first meeting conducted under such revised schedule of meetings.

(B) The secretary of the board shall maintain a current list of all representatives of the media who have requested, verbally or in writing, notification of special meetings of the board of trustees. The secretary shall, if upon compliance with paragraph (E)(3) of rule 3371-1-01"ARTICLE - V section 3" of the Administrative Code boards by law call a special' meeting, and in no event later than twenty-four hours prior to the commencement of the special meeting, so advise the media representatives who have requested notification stating the time, place and stated purpose of the special meeting. Where practical, such notification shall be first given verbally and confirmed in writing by first-class mail addressed to the media representatives at the addresses provided by them to the secretary of the board. In emergency situations where twenty-four-hour notice is not possible, the secretary shall verbally notify the media representatives by telephone and shall record the fact of notice in a statement to be attached to the minutes of the meeting.

(C) Any person may on or before August 15fifteenth of any year, request and receive notice of all meetings of the board of trustees at which specific subject matters designated by such persons are scheduled to be discussed. In order to receive notification, such persons must provide to the secretary of the board an accurate address and phone number for the notices. The secretary of the board may designate more general subject matters than are specified by persons requesting notice in order to reasonably limit the variety of lists of persons to receive notices, provided however that no classification shall be established which is more limited or restricted than the subject matter designated in a request for notification.

Notes

Ohio Admin. Code 3337-1-07

Effective: 3/14/2015
Promulgated Under: 111.15
Statutory Authority: 111.15
Rule Amplifies: 111.15
Prior Effective Dates: 3/16/1978