Full-time permanent faculty/staff member
(a) Eligibility. For the purposes of this
policy, a permanent full-time faculty/staff member is employed on a full-time
basis for a minimum of nine months per year (including an individual employed
full-time at the university but compensated by another agency such as ROTC or a
granting agency). The employee's dependent is eligible to utilize the fee
waiver the first semester following the full-time date of hire.
Benefit. Dependents are eligible to
utilize this benefit the first semester following the employee's full-time date
of hire. Dependents may either complete a course on an audit or grade basis.
The fee waiver applies to courses that are eligible for credit hour(s) only at
BGSU. The dependent fee waiver will waive the in-state instructional fees only,
as defined in this policy.
children. The fee waiver is limited to one hundred per
cent of the in-state instructional fee through
one degree for each dependent child or to
of the calendar year in which the dependent child turns twenty-four whichever
or same sex domestic
. The fee waiver is limited to one
per cent of the in-state
for only one degree
The number of years the waiver may be accessed is
also limited depending upon the degree program:
Undergraduate degree: seven years (bachelor's or
Master's degree: four years
Doctorate: eight years
Definition of eligible
dependent. The employee's cohabitant spouse is defined as a person to whom you
are legally married, as defined by the state of Ohio, and a marriage
certificate must be on file with the office of human resources.
The employee's same sex domestic partner must have
an affidavit of partnership or a marriage certificate on file with the office
of human resources.
An employee's dependent child is defined as
unmarried, a stepchild, a legally adopted child, and/or a child for whom either
the employee or the employee's spouse
or same sex
is the legal guardian or custodian
and is considered an eligible dependent by IRS section
. A birth certificate or other court documentation must be on file
with the office of human resources. Note: If an
employee does not claim the dependent child on their income taxes for the year
in which they are requesting the dependent fee waiver, the application will be
(i) The employee completes the online
dependent fee waiver application, which is located in the
(ii) The supervisor
is notified electronically for approval. The application is then electronically
forwarded to the office of human resources for processing. A dependent fee
waiver application must be completed for every semester in which the dependent
is registered for courses.
incomplete dependent fee waiver application will not be processed by the office
of human resources. It will be pushed back to the employee for
The dependent fee waiver application process can
begin at least eight weeks prior to the commencement of the academic year for
which the fee waiver is being applied. However, no
applications will be processed for
retroactive semesters and therefore it must be received in the office of human
resources by the last date of the semester applied for. Anyone submitting a
dependent fee waiver application after the semester begins will be responsible
for any late fees.
dependent enrolls in coursework through the office of registration and
A dependent may not
receive fee waiver benefits as both an employee and as a dependent in any
(vii) Once an employee receives one
degree through this benefit all future degrees, accessed as an employee or a
dependent, will be at a reduced benefit.
(viii) Two plus two programs
(associates degree plus bachelor's degree) and five year completion programs
(bachelor's degree plus master's degree) are considered one
seeking accommodations for reasons related to equal employment opportunity
regulations should have the member of their family who is receiving the benefit
contact the office of human resources. (e)
Responsibility for fees
(i) A dependent child is responsible for all
fees, except the in-state instructional fees.
dependent spouse or same sex domestic partner is responsible for all fees
except for fifty per cent of the instructional fee.
(ii) A dependent is responsible for all
applicable fees that are incurred as a result of adding and/or dropping
courses, regardless of the reason.
May 1, 2015, BGSU will pay for each class only once. If a dependent
enrolls in a class and fails the class, or wishes to retake it, any cost to
retake the class will be covered by the dependent. (f)
Undergraduate fee waiver benefits are not
subject to taxation as long as the dependent child is
considered an eligible dependent under IRS section 152
(ii) Graduate-level dependent fee waiver
benefits are subject to taxation to the employee.
There is no reciprocity benefit for benefits.
Widow/widower or child of a deceased permanent full-time staff member
(a) Eligibility. The child of a deceased
permanent full-time staff member (deceased while actively employed at BGSU) is
eligible to receive the fee waiver benefit. The dependent(s) must be the
dependent(s) of the staff member at the time of death. The spouse of a deceased
staff member is eligible for the same fee waiver benefits available for spouses
of active employees at the time the benefit is accessed. This benefit is
available until such time he/she remarries.
Benefit. The child of a deceased staff
member will receive the same benefit being offered to dependent children of
active employees at the time the benefit is accessed,
as long as the child is considered an eligible dependent by IRS Section
. The student may attend classes at main campus or at any branch
campus or center.
Refer to paragraph (B)(1)(c) of this policy.
, same sex domesticated
child of a retired staff member.
(a) Eligibility. An employee who has retired
with ten years of continuous full-time service from the university. Retirement
is defined by the retirement program in which the employee is enrolled. The
, same sex domestic partner
and or child(ren) must have been dependents at the time of
Child. The child and/or children of a
permanent full-time retired staff member who has completed ten years of
continuous full-time service at BGSU and retires from BGSU and were the
dependents of the staff member at the time of retirement are eligible for the
dependent fee waiver. The benefit will be the same benefit as being offered to
dependent children of active employees at the time the benefit is accessed, as long as they are an eligible dependent child under IRS
(ii) Cohabitant spouse, same
sex-domestic partner. Effective January 1, 2015, the spouse or same sex
domestic partner of an eligible retiree who is currently enrolled in a degree
program will have a limited number of years to complete the degree and will
receive fifty per cent of the in-state instructional fee for these limited
years. Each type of degree will have a limited number of years in which to
complete the degree:
Undergraduate degree: six years to complete
(bachelor's or associates)
Master's degree: three years
Doctorate: eight years
(c) Please note that when a
dependent fee waiver is requested, the policy in force at the time of
submission will be adhered to.
Procedure. Refer to paragraph (B)(1)(c) of this policy.
(e) Responsibility for fees. Refer to
paragraph (B)(1)(e) of this policy.