(a) Eligibility. For the purposes of this
policy, a full-time employee (staff and faculty administrator) is one who works
forty hours a week on a regular schedule and is employed full-time for a
minimum of nine months per year (including an individual employed full-time at
the university but compensated by another agency such as ROTC or a granting
agency). The employee is eligible to utilize the fee waiver the first semester
following the full-time date of hire.
(b) Benefit. Full-time employees may enroll
for unlimited hours per semester. The employee fee waiver will waive one
hundred per cent of the in-state instructional and general fees only.
(i) The employee completes the online
employee fee waiver application, which is located in the my.bgsu
(ii) The supervisor is
notified electronically and certifies that the employee's course enrollment
will not interfere with the discharge of duties as a university employee. In
order to avoid interruptions on the job, employees should, whenever possible,
register for courses outside their regular work schedule. When this is not
applicable employees may, with the approval of their supervisor, enroll in a
course during the regular work day. All time away from work to attend the
course must be made up within that work week, either by using a flexible work
schedule or appropriate paid leaves, exclusive of sick leave.
(iii) Unpaid leave is not available for this
(iv) The application is
then electronically forwarded to the office of human resources for processing.
An employee fee waiver application must be completed for every semester in
which the employee is registered for courses.
(v) An incomplete employee fee waiver
application will not be processed by the office of human resources. It will be
pushed back to the employee for completion.
(vi) No applications will be processed for
retroactive semesters and therefore must be received in the office of human
resources by the last date of the semester applied for Anyone submitting an
application after the semester begins will be responsible for any late
(vii) The employee enrolls in
coursework through the office of registration and records.
(viii) The employee's enrollment will not
prevent a regularly registered student from attending the course.
(ix) An employee may not receive fee waiver
benefits as both an employee and as a dependent in any academic year.
(x) Employees seeking accommodations for
reasons related to equal employment opportunity regulations should contact the
office of human resources
Responsibility for fees
(i) Employees are responsible for all fees
except the instructional and general fees, see paragraph (B)(1)(b) of this
(ii) Employees are
responsible for all applicable fees that are incurred as a result of adding
and/or dropping courses, regardless of the reason.
(iii) Effective January 1, 2016 BGSU will pay
for each class only once. If an employee enrolls in a class and fails the
class, or wishes to retake it, any cost to retake the class will be covered by
(i) Undergraduate fee waiver
benefits are not subject to taxation.
(ii) Graduate-level fee waiver benefits that
do not exceed five thousand two hundred fifty dollars in a calendar year are
not subject to taxation (the amount exempted from taxation was current at the
time this document was written; however, you should refer to IRS regulations
for the most current information on the taxability of employer-provided
an employee's graduate-level fee waiver benefits exceed five thousand two
hundred fifty dollars in a calendar year, the amount over five thousand two
hundred fifty dollars is subject to taxation.
An agreement exists between BGSU and the
university of Toledo-main campus and health sciences campus, whereby full-time
employees of one university may enroll in courses at the other university. This
arrangement covers full-time employees only and does not include waivers for
dependents. The agreement is solely a tuition waiver
and does not cover any additional fees or costs associated with instruction
in-state instructional and general fees
are waived for only one degree and the
following conditions apply:
(a) The number of hours covered per semester
are limited by the policy for the university of Toledo employees. We suggest
you visit their policy to see how many hours will be covered per
(b) The employee must be
properly admitted as an undergraduate or graduate student at the university of
Toledo before registering for courses.
(c) The fee waiver applies to courses that
are eligible for credit hour(s) only.
If the class is available on a BGSU
campus the request for
a fee waiver to take the
class at the university of Toledo
is not an
will be denied
Courses that are not covered at the
university of Toledo through the reciprocity agreement are
covered under the university of Toledo's policy
any courses in the med school MD
BGSU employees must contact the office of human resources to prepare a fee
waiver for courses at the university of Toledo. It is the employee's
responsibility to make arrangements for the fee waiver to reach the appropriate
office at the university of Toledo.
(a) Staff eligibility. For the purposes of
this policy, a part-time employee is one who works less than forty hours a week
on a regular schedule and whose Staff action form and/or contract indicates
part-time status. Parttime employees that have completed the equivalent of one
year of fulltime service at BGSU (two thousand eighty hours) are eligible for
an employee fee waiver. Part-time employees that are less than point five FTE
are not eligible for this benefit.
(b) Benefit. The employee fee waiver is
prorated to fifty per cent of the in-state instructional and general
(c) Procedure. refer to
paragraph (B)(1)(c) of this policy
(d) Responsibility for fees. The employee fee
waiver is prorated to fifty per cent of the in-state instructional fee and
(e) Payroll taxes.
refer to paragraph (B)(1)(e) of this policy.
(f) Reciprocity. Part-time employees are not
eligible for the reciprocity agreement.
(a) Eligibility. For the purposes of this
policy, a part-time faculty member is one who works less than forty hours a
week on a regular schedule and whose contract indicates part-time status.
Part-time faculty who have completed the equivalent of one year of full-time
service at BGSU (twenty-four hours of consecutive instruction) and continue to
teach at least one course per academic year, are eligible for an employee fee
(b) Benefit. The fee waiver
is prorated to fifty per cent of the in-state instructional fee and general
fees and is applicable for one degree.
(a) Eligibility. An employee who has retired
with ten years of continuous fulltime service from the university is able to
receive the same fee waiver benefits as an active full-time employee. If an
employee was a parttime employee at the time of retirement, the employee must
have the equivalent of ten years of full-time service (twenty, eight hundred
service hours). Retirement is defined by the retirement program in which the
employee is enrolled. The retiree must be in the degree program at the time of
For a part-time
employee that retired with ten years of full-time service from the university
the fee waiver is prorated to fifty per cent of the instate instructional fee
and general fees. The retiree must be in the degree program at the time of
retirement to be eligible for this benefit.
Once this degree is completed fee waivers covering in-state
instructional fees and general fees are no longer available for retirees.
Retirees are encouraged to access classes through the senior adult grants
program (SAGE) or contact the professor to audit the class at no cost with the
professor's authorization. Attending the class may not adversely affect the
enrollment of any other student.
(c) Reciprocity. Only employees that were
full-time at the time of retirement with ten years of full-time service from
the university are eligible to use the reciprocity agreement in effect for
active employees at the time the benefit is accessed. refer to paragraph
(B)(1)(f) of this policy.