(A) The public children services agency
(PCSA)
shall
is
to request an extension
and complete the
"Justification/Waiver" in Ohio's comprehensive child welfare information system
(CCWIS) if the PCSA is unable to complete specific
assessment/investigative activities pursuant to the time frames established
within Chapters 5101:2-36 and 5101:2-37 of the Administrative Code. The
justification for extension
shall
is to:
(1) Contain
written justification for not meeting the
established time frame.
(2) Contain
supervisory approval of the
written
justification
"Justification/Waiver"
prior to the expiration of the established time frame.
(3) Be maintained in the case
record.
(B) An extension is permitted for the
following assessment/investigative activities:
(1) Completion of the JFS 01401
"Comprehensive Assessment Planning Model - I.S., Safety Assessment" (rev.
2/2006). The time frame may be extended until face- to-face contact with each
required participant is completed or until the PCSA is required to make a
report disposition or final case decision.
(2)(1) Execution of the
second attempt to complete face-to-face contact
and
the JFS 01401 within four working days from the screening decision
when all of the following have been recorded in the
extension justification
"Justification/Waiver" prior to the expiration of the
fourth working day:
(a) The diligent efforts
completed to identify the child's current safety status with a principal of the
report or collateral source who has knowledge of the child's current condition,
and can provide current and credible information about the child's
safety.
(b) The name and location
of the individual who provided the credible information about the child's
safety, and the manner in which the information was obtained.
(c) The information provided by the principal
of the report or collateral source that supports the PCSA's belief that the
child is not at risk of being seriously harmed.
(d) Completion of the supervisory approval of
the extension request in
Ohio's
SACWIS
CCWIS
prior to the expiration of the fourth working day.
(3) Obtaining the signature of the
parent, guardian, or custodian, or person(s) responsible for an action step on
the JFS 01409 "Comprehensive Assessment Planning Model - I.S., Safety Plan for
Children" (rev. 2/2006) within twenty- four hours from receipt of the verbal
authorization. The time frame of the extension shall not exceed five working
days.
(2)
Written notification to the alleged perpetrator of the
report disposition if the alleged perpetrator is the subject of a law
enforcement investigation into human trafficking. The timeframe for the
extension is not to exceed one hundred twenty days from the date the PCSA
screened-in the referral as child abuse and/or neglect report.
(C) A fifteen day extension is
permitted to complete the JFS 01400 "Comprehensive Assessment Planning Model -
I.S., Family Assessment" (rev. 7 /2006), JFS 01402 "Comprehensive Assessment
Planning Model - I.S., Ongoing Case Assessment/Investigation" (rev. 7/2006),
JFS 01403 "Comprehensive Assessment Planning Model - I.S., Specialized
Assessment/Investigation" (rev. 2/2006), JFS 01419 "Comprehensive Assessment
Planning Model - I.S., Alternative Response Family Assessment" (rev. 7 /2008),
JFS 01423 "Comprehensive Assessment Planning Model - I.S., Alternative Response
Ongoing Case Assessment " (rev. 7/2008) or to reach a case disposition or case
decision if diligent efforts to complete the necessary activities have been
unsuccessful and one of the following applies:
(1) A principal of the report has
not been interviewed.
(2) The PCSA is waiting on
documentation/information from another entity that is necessary in determining
the disposition or case decision.
(3) Interviews with collaterals or
witnesses who have specific information about the allegations have not been
completed.
(4) The case is assigned to the
alternative response pathway and additional time is needed to complete the
linkage to services prior to case closure.
(D) An extension is permitted to
notify the alleged perpetrator in writing of the report disposition if the
alleged perpetrator is the subject of a law enforcement investigation into
human trafficking. The timeframe for the extension shall not exceed one hundred
twenty days from the date the PCSA screened in the referral as a child abuse
and/or neglect report.
(E)(C) The PCSA
shall
is to
complete
a request
the "Justification/Waiver" to waive an
assessment/investigation activity
if the PCSA is unable
to complete specific assessment/investigative activities pursuant to the
requirements established within Chapters 5101:2-36 and 5101:2-37 of the
Administrative Code
if the PCSA is unable to
complete specific assessment/investigative activities. The
request
"Justification/Waiver
shall
is to:
(1) Contain written justification of why each assessment/investigation activity can
not be completed.
(2) Contain the
director's or designee's approval of the
written
request
"Justification/Waiver" prior to
the
termination
expiration of the established time frame
, or extended time frame, for the
assessment/investigation activity.
(3) Be maintained in the case
record.
(F)(D) A PCSA may request
to waive the following assessment/investigation activities:
(1) Completion of the face-to-face interview
with the alleged child victim or child subject of the report.
(2) Completion of the face-to-face interview
with each child in the home of the alleged child victim or child subject of the
report.
(3) Completion of the
face-to-face interview with each adult residing in the home of the alleged
child victim or child subject of the report, including the parent(s), guardian,
or custodian, or
caretaker.
(4) Completion of
the face-to-face interview with the alleged perpetrator or adult subject of the
report.
(5) Completion of
face-to-face or telephone interviews with any identified witnesses and
collateral sources.
(6) Completion
of the
JFS 01400
"Safety Assessment,", JFS
01401
"Family Assessment,", JFS 01402
"Ongoing Case
Assessment/Investigation,", or
JFS 01403
"Specialized Assessment and Investigation" if the
report disposition is one of the following:
(a) Family moved: unable to complete
assessment/investigation.
(b)
Unable to locate.
(7)
Completion of the JFS 01401, JFS 01419 or the JFS
01423
"Safety Assessment" if the PCSA
has not completed contact with any principal of the report and has been unable
to locate the family.
(8)
Completion of the
JFS 01400
"Safety Assessment,",
JFS 01401
"Family Assessment,", JFS 01402
"Ongoing Case
Assessment/Investigation,", or
JFS 01403
"Specialized Assessment and Investigation" if all of
the following apply:
(a) The PCSA has not
successfully gathered sufficient information from any principal of the report,
identified witness, or collaterals in order to
complete the JFS 01400, JFS 01401, JFS 01402, or JFS 01403.
(b) The parent, guardian, or custodian of the
alleged child victim refused the PCSA to have contact with family members,
including principals of the report, to complete the required
needed
assessment activities.
(c) The PCSA
consulted legal counsel regarding the report and the family's refusal to engage
in the assessment/investigation process.
(d) The PCSA's legal counsel advised the PCSA
no legal action will be pursued.
(e) The PCSA report disposition is
unsubstantiated, substantiated, or indicated.
(9) The signature of a parent, guardian, or
custodian on the JFS 01409
"Safety Plan for
Children" if all of the following apply:
(a) The PCSA has obtained one signature from
a parent, guardian, or custodian on the JFS
01409.
(b) The PCSA
determines the parent, guardian, or custodian who has not signed is unable or
unavailable to sign the JFS
01409.
(c) The reason(s)
why the parent, guardian, or custodian who has not signed is unable or
unavailable to sign the JFS 01409 is
documented in the case record.
(10) Completion of the
JFS 01400
"Safety
Assessment,", JFS 01401
"Family Assessment,", JFS
01402
"Ongoing Case
Assessment/Investigation,", JFS 01403, JFS
01419, or
JFS 01423
"Specialized Assessment and Investigation" if, upon
initiation, the PCSA determines the specific incident alleged in the report has
been previously assessed/investigated and all of the following apply:
(a) The report involves the same alleged
child victim or child subject of the previous report.
(b) The report involves the same alleged
perpetrator or adult subject of the previous report.
(c) The previous report received an
alternative response case decision or report disposition of substantiated,
indicated or unsubstantiated.
