Or. Admin. R. 715-045-0019 - School Catalogs
A
(1) Name, address, phone number, and
other relevant contact information (e.g., fax number, website address) of the
school ;
(2) Effective dates for
the catalog, not to exceed one year, and other reference identifiers such as
volume or edition, or version numbers, etc.;
(3) A Table of Contents;
(4) Name(s) of school owner(s);
(5) Names and positions of administrative and
instructional staff;
(6) Names and
contact information for all licensing and accrediting institutions that have
governing authority over the school ;
(7) School 's mission statement;
(8) The educational or vocational objective
of each program including the name and level of occupations for which the
program purports to train;
(9) The
number of clock hours and credit hours (if applicable) of instruction in each
program and the length of time in weeks or months expected for completion ; if a
program is lesson based, the number of lessons comprising the program must also
be included;
(10) Maximum time
allowed for completion of each program;
(11) A complete listing and description of
courses offered by program , describing subjects included in each course in
sufficient detail to clearly identify the scope, sequence, and coverage of the
training. If a course is for the purpose of continuing education or
self-improvement, the course must be clearly identified as such;
(12) A description of the school 's physical
facilities, equipment, and instructional resources available for student use,
including a description of any library or media resources available to the
student, and the policies governing use of these resources;
(13) Admission process including:
(a) Admission requirements;
(b) Documentation requirements;
(c) Criteria for acceptance on each
requirement;
(d) Schedule of all
admission fees and the purpose of each listed fee;
(e) Ability to benefit (ATB) policy:
(A) If a school uses an ATB test, the school
must provide;
(i) The name of ATB test used;
(ii) The name and location of
proctor;
(iii) The method of test
administration; and
(iv) The
minimum acceptable score; or
(B) If the school does not use an ATB test,
the alternative methods of determining ability to benefit and accompanying
procedures and criteria used by the school;
(f) Identity verification policy (if
applicable);
(g) Drug testing
policy (if applicable);
(h) Policy
for notification of acceptance or denial of admissions request including time
lines;
(i) Reapplication policy
for denied applicants;
(j) A
statement of non-discrimination for admission on the basis of sex, age, race,
color, religion, ethnic origin, or sexual orientation.
(14) Transfer policy, including:
(a) Documentation requirements for previous
training or experience;
(b) Method
for evaluating documentation of previous training or experience;
(c) Description of any skills evaluation
processes or exams given by the school to determine credit to award for
previous training or experience;
(d) Time line for evaluation process and
notification of results;
(e)
Description of how program requirements, cost and length will be adjusted;
(15) Enrollment
process, including;
(a) A school calendar
indicating enrollment / registration dates, start and end dates for each
program, holidays, other days school is not in session, and any other important
dates that are reasonably likely to affect the decision of a potential student
to enroll;
(b) Schedule of
enrollment fees showing cost of tuition, registration fee, other instructional
fees for books, supplies, laboratory time, etc., and any other costs for which
the student may be responsible. Schedule will present total costs for each
program offered and provide clear disclosure of what is and is not included
specifically in the individual fee for tuition. This information may be
presented as an addendum or insert to the publication. A copy of the current
fee schedule must be on file with the Department at all times.
(c) Options and terms for payment of tuition
and other fees, including clear disclosure of any associated discounts and
deposits required, with timing of such deposits indicated;
(d) Fee waiver policy, criteria, and
procedure;
(e) Criteria for any
in-house scholarship programs available, the process for application,
notification of award or denial, the disbursement schedule, and the credit
methodology;
(f) Clear disclosure
of policy for return of books, supplies, or other materials, and refund of fees
paid for such items;
(g) State
approved refund policy or school's refund policy if determined by the
Superintendent or designee to be more favorable to the student;
(h) Clear and conspicuous disclosure of
student's cancellation rights;
(16) Policies and procedures relating to:
(a) Attendance, including course minimum and
program cumulative satisfactory progress standards;
(b) Excused and unexcused absence criteria
and effect of such absence on satisfactory attendance progress;
(c) Tardiness;
(d) Leaves of absence, including how a leave
of absence affects satisfactory attendance progress;
(e) Make-up work;
(f) Overall grading system, including rating
scale, point system, or other rubric used, with definitions of performance
indicated by rating levels or ranges;
(g) All institutions with which the school
has an articulation agreement, if applicable;
(h) Academic satisfactory progress standards
for:
(A) Minimum acceptable performance for
courses and programs according to grading system;
(B) Cumulative acceptable performance for
programs according to grading system; and
(C) Frequency and method of reporting student
progress, including:
(i) Elements of
performance reported on;
(ii)
Recourse of student to challenge report information and process for doing so;
(iii) Process for performance
improvement planning and other uses of progress reports;
(iv) Effect of course incompletes,
repetitions, and remedial courses on satisfactory progress calculations
(17) Specific requirements for graduation or
completion ;
(18) Description of
the certificate, diploma, or credential awarded upon graduation or completion ;
(19) If the school has negotiated
any articulation agreements with other institutions for transfer or awarding of
credit based on course completion at the school, a description of those
articulation agreements will be included in the school catalog. Description
will include at a minimum:
(a) Name of all
institutions with which an official articulation agreement is in place;
(b) Name of all programs or
courses that are eligible for transfer to each institution identified;
(c) Description of process to
initiate request for transfer of credit.
(20) Policies and procedures relating to
discipline:
(a) Description of verbal and
written warning systems including number and timing of warnings issued of each
type and how warnings trigger further disciplinary action. When a student
receives a verbal or written warning, the student will sign an acknowledgment
that they have received a warning. This acknowledgment does not constitute
agreement by the student with the content of the warning.
(b) Student conduct standards, including:
(A) Standards regarding discriminatory
behavior of students against other students, school personnel, or other related
persons;
(B) Clear disclosure of
types of conduct violations;
(c) Probation, including:
(A) Clear indicators for when probation is
invoked, according to stated standards for conduct and satisfactory progress;
(B) Length of probation and terms
for reinstatement to good standing;
(C) Number of times probation is allowed in a
set period of time and the consequences if that number is exceeded;
(D) Effect of probationary status on
satisfactory progress standards and student financial obligations and awards;
(d) Suspension ,
including:
(A) Clear indicators for when
suspension is invoked, according to stated standards for conduct and
satisfactory progress;
(B) Length
of suspension and terms for reinstatement to good standing;
(C) Number of times suspension is allowed in
a set period of time and the consequences if that number is exceeded;
(D) Effect of suspension status on
satisfactory progress standards and student financial obligations and awards;
(e) Termination,
including:
(A) Clear indicators for when
termination is invoked, according to stated standards for conduct and
satisfactory progress;
(B) Effect
of termination on student's financial obligation to the school .
(f) Policies and procedures
relating to reinstatement or reentry:
(A)
When student's withdrawal was voluntary and the student was in compliance with
all school policies, and
(B) When
the student's withdrawal was not voluntary and involved noncompliance of
academic, attendance, or conduct policies, or financial obligations, or any
combination thereof.
(g) A discrimination policy, including;
(A) Standards for treatment of students who
are members of protected classes as defined in ORS
659.850;
(B) Recourse of students who believe they
have been discriminated against, including this statement: "Any person
unlawfully discriminated against, as described in ORS
345.240, may file a complaint
under 659A.820 with the Commissioner
of the Bureau of Labor and Industries";
(C) Statement that school 's policies
governing employees will be enforced in situations where instructional staff or
other school personnel have been found to have engaged in discriminatory
behavior;
(21) A student grievance policy, which
includes:
(a) The process for initiating a
complaint or grievance against the school , its staff, or students;
(b) Appeal process, including point of
contact for initiating appeal;
(c)
School personnel, by name or by position, involved in evaluating an appeal.
This staff person or group of persons shall not include the same staff that
evaluated and ruled on the initial grievance;
(d) Time line for issuing a decision on an
appeal; and
(e) This statement:
"students aggrieved by action of the school should attempt to resolve these
problems with appropriate school officials. Should this procedure fail students
may contact: Higher Education Coordinating Commission, (use current address),
Salem, OR (use current ZIP code)." After consultation with appropriate staff
and if the complaint alleges a violation of Oregon Revised Statutes
345.010 to
345.470 or standards of the
Oregon Administrative Rules 715-045-0001 through 715-045-0210, the commission's
executive director will begin the complaint investigation process as defined in
OAR 715-045-0023, Appeals and Complaints.
(22) Student Services, including:
(a) A description of the extent and nature of
placement assistance provided to students and graduates, including but not
limited to:
(A) Job search techniques;
(B) Resume' writing or the
industry equivalent;
(C) Job
interview techniques or the industry equivalent;
(D) The assistance the school provides in
establishing job contacts or interviews for graduates;
(E) A clear statement that the institution
does not and cannot guarantee employment;
(b) Specifics describing the availability of
and eligibility for student housing,
(c) Availability of career or other
counseling services,
(d) Statement
of rights of student to access their files and procedure for doing so,
(e) Policy regarding release of
information about an individual student, including applicable requirements of
the "Family Educational Rights and Privacy Act of 1974" (FERPA) (20 USC
¦ 1232g; 34 CFR Part 99), and
(f) Other student services, if any.
Notes
Stat. Auth.: ORS 345.325
Stats. Implemented: ORS 345.325
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