Or. Admin. Code § 340-272-0425 - Sampling Plan
(1) Verification
services must include the development of a sampling plan that meets the
requirements of this rule.
(2) All
sampling plans must meet the following requirements:
(a) The sampling plan must be developed based
on a strategic analysis developed from document reviews and interviews to
assess the likely nature, scale, and complexity of the verification services
for a responsible entity and type of report or fuel pathway application. The
analysis must review the inputs for the development of the submitted report(s)
and fuel pathway application(s), the rigor and appropriateness of data
management systems, and the coordination within the responsible entity's
organization to manage the operation and maintenance of equipment and systems
used to develop submitted report(s) and fuel pathway application(s);
(b) The sampling plan must be revised to
describe tasks completed as information becomes available and potential issues
emerge with material misstatement or nonconformance; and
(c) The sampling plan must be retained
according to the recordkeeping requirements of OAR
340-272-0300(3)(d).
The sampling plan must be made available to DEQ upon
request.
(3) In addition
to meeting the requirements under section (2), sampling plans for verification
services provided for CFP reports and fuel pathway applications submitted under
OAR chapter 340, division 253 must also meet the requirements of this section:
(a) The sampling plan must include a ranking
of data sources by relative contribution to the data type to be assessed for
material misstatement and a ranking of data sources with the largest
calculation uncertainty, including risk of incomplete reporting, based on type
of report or fuel pathway application;
(b) The sampling plan must include a
qualitative narrative of uncertainty risk assessment in the following areas:
(A) Data acquisition equipment;
(B) Data sampling and frequency;
(C) Data processing and tracking;
(D) Tracking of fuel transportation into
Oregon to include modes of transportation and distances traveled, as applicable
for CFP fuel pathway applications or annual fuel pathway reports;
(E) CI calculations, as applicable;
(F) Fuel pathway code allocation methodology,
as applicable; and
(G) Management
policies or practices in developing CFP reports;
(c) After the verification team completes the
strategic analysis and risk assessment, the sampling plan must be revised to
include a list with the information described in paragraphs (A) through (C) of
this subsection. The sampling plan list must be updated and finalized before
the completion of verification services. The final sampling plan must describe
in detail how the identified risks were addressed during the verification. When
quarterly reviews are conducted as part of annual verification services, the
final sampling plan must describe in detail how the risks and issues identified
for the annual data set were addressed during each quarterly review and final
annual verification. The sampling plan list must include the following:
(A) Data sources that will be targeted for
document reviews, data checks as specified under OAR
340-272-0430, and an explanation
of why they were chosen;
(B)
Methods used to conduct data checks for each data type; and
(C) A summary of the information analyzed in
the data checks and document reviews conducted for each data type;
and
(d) Specified source
feedstocks included in CFP fuel pathway applications and annual fuel pathway
reports that require verification must be included in the scope of verification
services. When verification is not required for a fuel pathway, specified
source feedstocks must be included in the scope of verification of the CFP
quarterly reports. The verification team must use professional judgment and
include in its risk assessment and sampling plan its analysis of the need for a
desk review or site visit for verification of any entity in the feedstock chain
of custody. This analysis must include an evaluation of the need to trace
feedstock through feedstock suppliers, including aggregators, storage or
pretreatment facilities, and traders or brokers, to the point of origin. If an
error is detected during data checks of records maintained by the responsible
entity, the risk assessment and sampling plan must be updated to assure
specified source feedstock characterization and quantities to the point of
origin.
(e) Sampling plans for
aggregators of credit generators must include the following:
(A) A ranking of credit generators by
relative contribution to the data type to be assessed for material misstatement
and a ranking of credit generators with the largest calculation
uncertainty;
(B) Qualitative
narrative of uncertainty risk assessment for credit generations according to
the requirements of OAR
340-272-0425(3)(b);
and
(C) Indication of whether the
verification team intends to make a site visit to each credit generator listed
based on the risk assessments described in this
subsection.
(4)
In addition to meeting the requirements under section (2), sampling plans for
verification services provided for GHG Reporting Program emissions data reports
submitted under OAR chapter 340, division 215 must also meet the requirements
of this section:
(a) The sampling plan must
include a ranking of emissions sources by amount of contribution to total
reported emissions (metric tons of CO2e) for the responsible entity and a
ranking of emissions sources with the largest calculation uncertainty. As
applicable and deemed appropriate by the verification team, fuel and
electricity transactions must also be ranked or evaluated relative to the
amount of fuel or power exchanged and uncertainties that may apply to data
provided by the responsible entity including risk of incomplete
reporting;
(b) The sampling plan
must include a qualitative narrative of uncertainty risk assessment in the
following areas:
(A) Data acquisition
equipment;
(B) Data sampling and
frequency;
(C) Data processing and
tracking;
(D) Emissions
calculations;
(E) Data reporting;
and
(F) Management policies or
practices in developing emissions data reports; and
(c) After the verification team completes the
strategic analysis and risk assessment, the sampling plan must be revised to
include a list with the information described in paragraphs (A) through (C) of
this subsection. The sampling plan list must be updated and finalized before
the completion of verification services. The final sampling plan must describe
in detail how the identified risks were addressed during the verification. The
sampling plan list must include the following:
(A) Emissions sources and transactions, as
applicable, that will be targeted for document reviews, and data checks as
specified under OAR 340-272-0430, and an explanation
of why they were chosen;
(B)
Methods used to conduct data checks for each source or transaction;
and
(C) A summary of the
information analyzed in the data checks and document reviews conducted for each
emissions source or transaction
targeted.
Notes
Statutory/Other Authority: ORS 468.020, 468A.050, 468A.266, 468A.271, 468A.277 & 468A.280
Statutes/Other Implemented: ORS 468A.010, 468A.015, 468A.050, 468A.265 - 468A.277 & 468A.280
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