Or. Admin. Code § 413-200-0283 - Responsibilities to Monitor Certification Compliance
(1) A certifier must conduct
the following home visits:
(a) A minimum of
one home visit every 90 days during the period a Temporary Certificate
of Approval is effective;
(b) A minimum of one home visit every 90 days
when a certified resource family has been approved to exceed
the maximum capacity as prescribed in OAR
413-200-0278(1),
for the duration of the management approval; and
(c) A minimum of one home visit to any
certified resource family every 180 days, which must include:
(A) Face to face contact with at least one
certified individual, and
(B)
Verbal contact with both certified individuals.
(2) A certifier must assess
a certified resource family's compliance with OAR
413-200-0301 to
413-200-0396 and ability to
continue to meet the safety, health and well-being needs for a
child or young adult in the care or custody
of the Department at each home visit and complete the
following activities when applicable:
(a)
Whenever it becomes known that the certified resource family
wishes to become an in-home child care, an adult foster care,
or an in-home adult day care provider, seek approval from the Child Welfare
Program Manager or designee on a form approved by the
Department;
(b)
Whenever it becomes known that another agency wishes to place a
child or young adult in a certified home,
prior to placement of the child or young
adult, seek approval from the Child Welfare Program Manager or
designee on a form approved by the
Department.
(c)
Whenever it becomes known that another adult, not in the care or custody of the
Department, is living in the household or the
Department has reason to believe that a
child, not in the custody of the Department,
who lives in the home, an alternative care provider, or a person who frequents
the home poses a risk to a child or young adult in the care or
custody of the Department:
(A) Assure completion of a criminal
records check under OAR
413-120-0400 and follow
requirements in OAR 413-120-0400 to OAR
413-120-0475;
(B) Assure completion of a child abuse
history background check and assess any safety concerns as outlined in OAR
413-200-0274(1)(L);
and
(C) Document the information
considered and the results of any fitness determination or safety assessment on
a form approved by the Department.
(d) Whenever it becomes known that a
certified resource family or other member of the
household, excluding any young adult in the care and
custody of the Department placed in the home, has been
arrested or convicted of a crime not previously assessed and approved:
(A) Assure completion of a criminal
records check under OAR
413-120-0400 and follow
requirements in OAR 413-120-0400 to
413-120-0475 whenever it becomes
known that certified resource family or other member
of the household excluding any young adult in the
care and custody of the Department placed in the home, has
been arrested or convicted of a crime not previously assessed and
approved.
(B) Document the
information considered and the results of any fitness determination or safety
assessment on a form approved by the Department.
(e) Seek input from the
caseworkers of each child and young adult
placed in the home during the past 180 days and assess the conditions that
appear to exist in the home that affect safety, health, and well-being for the
child or young adult placed in the home in
compliance with OAR 413-200-0301 to
413-200-0396.
(f) Assess the information that the
certifier learns from the certified resource
family, members of the household, caseworkers, and the home visit in
section (1) of this rule, to determine whether conditions appear to exist in
the home that affect safety, health, and well-being for the
child or young adult placed in the home by
the Department.
(g) Complete the activities under OAR
413-200-0278 when a Child
Welfare Program Manager or designee has approved exceeding the
maximum capacity specified in OAR
413-200-0278.
(h) Document the contacts with the
certified resource family and the assessment information
obtained under this rule in the provider record of the
Department's electronic information system.
(3) During and at the conclusion
of a child protective services assessment regarding an
allegation of child abuse in a certified resource family,
follow the requirements of OAR
413-015-0601 to
413-015-0608.
(a) When the assigned
certifier or certification supervisor is
notified that information received by a screener involving a
home certified by the Department is referred for a CPS
assessment, within one business day after the CPS
worker has made initial contact with the certified resource
family, the certifier must:
(A) Contact and notify the certified
resource family and provide them with the following information:
(i) The certifier is
available to answer questions related to certification but must not discuss the
specifics of the CPS assessment;
(ii) The certified resource
family is immediately placed on inactive referral
status pending the completion of the CPS assessment;
and
(iii) The certified
resource family has the option of having a resource
parent or relative resource parent available for
support during the assessment.
(B) Document the initiation of a CPS
assessment and the placement of the certified
resource
family on inactive
referral status in provider notes in the Department's
electronic information system.
(C)
Notify Department staff responsible for placement that the
certified resource family's home is on inactive
referral status.
(b) Within 14 days of the notification
required in paragraph (3)(a)(A)(ii) of this rule, the
Department must provide written notification to the
certified resource family that the home has been placed on
inactive referral status and place a copy of the written
notification in the certification file.
(c) The certifier must provide ongoing
information regarding the certified resource family and any
individuals living in the home to the assigned CPS worker and
the caseworkers of each child or young adult
placed in the home by the Department.
(d) If the certifier is unavailable, the
certification supervisor must ensure that the actions required
in subsections (a) through (d) of this section are completed.
(e) At the conclusion of the CPS assessment,
the certifier and certification supervisor must:
(A) Staff the case and review all the
information in the CPS assessment;
(B) Determine whether the information
indicates certification actions described in OAR
413-200-0270 to
413-200-0298 should be taken;
and
(C) Ensure documentation of the
results of the staffing in provider notes in the Department's
electronic information system.
Notes
Statutory/Other Authority: ORS 409.050, ORS 418.005 & ORS 418.640
Statutes/Other Implemented: ORS 418.005, ORS 409.010, ORS 418.625, ORS 418.627, ORS 418.630, ORS 418.635, ORS 418.640, ORS 418.642, ORS 418.643, ORS 418.644, ORS 418.645, ORS 418.647 & ORS 418.648
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