Or. Admin. Code § 471-070-2240 - Equivalent Plans: Recordkeeping and Department Review
(1)
Employers with an approved equivalent plan must, for a period of six years from
the date the equivalent plan became effective, retain in any format in the
employer's records all of the following related to the equivalent plan:
(a) Oregon Quarterly Tax Reports and other
reports as required in OAR 471-070-3030(2);
(b) Information and records relating to the
equivalent plan, including:
(A) Any amendments
to the equivalent plan;
(B)
Financial information regarding the employer's administrative cost,
maintenance, and claim documentation for the plan; and
(C) Copy of any written notice(s) provided to
employees about the plan as required in ORS 657B.210(11)(c) and applicable
administrative rules.
(c) Employee benefit applications with the
current status of pending, approved, or denied along with the reason for
denial;
(d) Information regarding
any disputes and appeals; and
(e)
Records regarding each employee's leave taken and any benefits paid or denied
and the reason for denial under the equivalent plan.
(2) The records identified in section (1) of
this rule must be provided to the department for review upon request, with
reasonable notice to the employer. The department may request to review the
records at any time.
Notes
Statutory/Other Authority: ORS 657B.340 & ORS 657B.220
Statutes/Other Implemented: ORS 657B.220 & 657B.210
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(1) Employers with an approved equivalent plan must, for a period of six years from the date the equivalent plan became effective, retain in any format in the employer's records all of the following related to the equivalent plan :
(a) Oregon Quarterly Tax Reports and other reports as required in OAR 471-070-3030(2);
(b) Information and records relating to the equivalent plan , including:
(A) Any amendments to the equivalent plan ;
(B) Financial information regarding the employer's administrative cost, maintenance, and claim documentation for the plan; and
(C) Copy of any written notice(s) provided to employees about the plan as required in ORS 657B.210(11)(c) and applicable administrative rules.
(c) Employee benefit applications with the current status of pending, approved, or denied along with the reason for denial;
(d) Information regarding any disputes and appeals; and
(e) Records regarding each employee's leave taken and any benefits paid or denied and the reason for denial under the equivalent plan .
(2) The records identified in section (1) of this rule must be provided to the department for review upon request, with reasonable notice to the employer. The department may request to review the records at any time.
Notes
Statutory/Other Authority: ORS 657B.340 & ORS 657B.220
Statutes/Other Implemented: ORS 657B.220, 657B.210 & 657B.220