Or. Admin. Code § 809-025-0025 - Continuing Education Audit
(1)
Each active registrant is subject to having continuing education activities and
associated documentation audited annually.
(2) The Board shall audit at least two (2) to
five (5) percent of active registrants annually. Registrants shall be randomly
selected by the Board for audit. The Board shall determine the schedule for
audits.
(3) Registrants receiving
an audit notification shall provide documentation of completion of qualifying
continuing education activities. This documentation shall be provided to the
Board within twenty-one (21) calendar days of the date the Board audit
notification is sent to the registrant unless a longer deadline has been set by
the Board in writing.
(4)
Documentation submitted for audit shall, at a minimum, include those records
required to be maintained under 809-025-0020, with the exception that:
(a) The registrant is not required to submit
documentation for continuing education activities identified on the log that
were completed in excess of the 8 hour per renewal period requirement, unless
the registrant is requesting Board confirmation of carryover hours;
(b) The registrant may submit a copy of a
previous Board audit finding informing the registrant of approved carryover
hours for the current audit period without submitting any other documentation
for those continuing education activities; and
(c) The registrant may submit documentation
of approved exemption from continuing education activity requirements per
809-025-0040.
(5)
Continuing education activity documentation received from the registrant is
reviewed by the Board's Continuing Education Coordinator (CEC). If the
documentation is incomplete, the audited registrant will be given notice and be
provided with at least twenty-one (21) calendar days after such notice has been
issued by the Board to provide additional documentation.
(6) The CEC recommendation will be presented
for approval to the Board, with the exception of audits completed for
restoration of registration purposes, as per 809-025-0035.
(7) If the Board disallows one or more
continuing education activities claimed, the Board may, at its sole discretion:
(a) Allow the registrant up to ninety (90)
calendar days after written notification has been issued by the Board to
substantiate the original claim or to complete other continuing education
activities sufficient to meet the minimum requirements for the audit period;
or
(b) Require the registrant to
complete additional hours in the subsequent renewal period to make up for
having insufficient hours completed in the audit period.
(8) If the Board does not receive the
continuing education activity information from the registrant as required by
the Board or if the information provided by the registrant does not meet the
Board requirements as determined by the Board in its sole discretion, then the
registration may not be renewed. Alternatively, or in addition to non-renewal
of registration, the Board may take other disciplinary action, impose civil
penalties, or both as sanction for noncompliance.
(9) The Board will issue written notification
of its audit finding. Possible audit findings include:
(a) Passed;
(b) Passed with carryover hours
confirmed;
(c) Passed subject to
conditions;
(d) Failed, with
warning; or
(e) Failed, with notice
of intent to not renew registration, impose other disciplinary action, or
impose civil penalties.
Notes
Statutory/Other Authority: ORS 670.310, ORS 672.588
Statutes/Other Implemented: ORS 672.588
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