4 Pa. Code § 1.45 - Executive sessions
(a)
Purpose. An agency may hold a meeting from which the public is
excluded for one or more of the purposes in §
§ 1.46-1.51.
(b)
Attendance. An agency
may admit to an executive session persons necessary to carry out the purpose of
the meeting. The persons may include, but are not limited to, agency staff,
legal and technical advisors and individuals and their representatives who may
be affected by matters to be discussed at an executive session. An agency may
also meet with auditors and legislative investigatory committees in an
executive session.
(c)
Procedure. An executive session may be held during an open
meeting, at the conclusion of an open meeting or may be announced for a future
time at an open meeting. If an agency conducts an executive session which was
not announced at an open meeting, the agency shall give each of its members at
least 24 hours' notice in advance of the time of the meeting unless all of the
members of an agency by unanimous agreement waive the requirement for the
notice.
(d)
Notice. At the open meeting occurring immediately prior or
subsequent to an executive session, the agency shall announce and include
within its minutes, the date, time, location and purpose of the executive
session. The purpose of an executive session may be explained by a general
reference to the types or categories of subjects discussed at the session and
need not identify with specificity persons or matters considered during the
meeting.
(e)
Official
action. Unless otherwise provided by law or exempt under §
1.59 (relating to exemptions), a
meeting at which a quorum of the members of an agency take official action with
regard to matters discussed at an executive session shall be open to the
public.
(f)
Minutes. The agency shall keep minutes of each executive
session in the same manner required by §
1.52 (relating to minutes) for open
meetings. The minutes of executive sessions do not constitute records available
for public inspection and copying.
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