4 Pa. Code § 1.52 - Minutes
(a)
Content. Written minutes of open meetings shall contain the
following information:
(1) The date, time and
place of the meeting.
(2) The names
of members present.
(3) The
substance of official actions and a record by individual members of the roll
call votes taken.
(4) The names of
citizens who appeared officially and the subject of their testimony.
(5) Evidence of compliance with the notice
requirements of §
1.53 (relating to notice) or §
1.54(b) (relating
to emergency meetings).
(6) The
justification for an emergency meeting as required by §
1.54(a).
(7) A record of an executive session
conducted or planned as required by §
1.45(d) (relating
to executive sessions).
(8) Whether
an official transcript or recording has been prepared or whether the use of
recording devices by other persons has been registered under §
1.55(c) (relating
to rules and regulations).
(9) A
record of notational voting conducted by the agency under §
1.43(c)(4)
(relating to official action).
(10)
Other information required by law, this subchapter or which the agency
determines is appropriate to include in the record of agency
proceedings.
(b)
Official testimony. The agency is required to include within
its minutes the names and the subject of testimony of persons who indicate to
the agency they wish to provide official testimony. The agency is not required
to include within its minutes a listing of persons attending an open meeting or
persons offering informal comments to the agency. If persons offer written
official testimony to the agency, the statements shall be included together
with the minutes as a public record of the agency.
(c)
Public records. Minutes
of agency proceedings, testimony attached to the minutes and official
recordings or transcripts of agency proceedings at an open meeting shall be
records available to the public for examination and copying.
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