55 Pa. Code § 3150.12 - County responsibility
(a)
Generally. The county will be responsible for the application,
reporting, and auditing procedures required by this chapter.
(b)
Grant application. The
proposed service must be one not previously provided by the county as part of
its regular program of children and youth services except the development of
regional detention centers.
(1) The proposed
services must supplement an approved annual services plan and budget
estimate.
(2) The county shall
submit an application on forms provided by the Department by November 15 of the
year preceding the year that the grant is to be effective. The application must
be submitted at the same time as, and attached to, the annual services plan and
budget estimate submitted by the county under Chapter 3140 (relating to
planning and financial reimbursement requirements for county children and youth
social service programs).
(3) The
application must include the following information:
(i) Name or description of the service to be
provided. The services which will be eligible are those within the scope of
Chapter 3130 (relating to administration of county children and youth social
service programs).
(ii) A written
narrative which includes a needs statement, goal, specific objectives, and plan
of action for service provisions for the service to be provided.
(iii) A budget estimate using the appropriate
cost centers and major objects of the account structure for children and youth
services.
(iv) An estimate of the
sources of revenue-State, Federal, county, local, client-to be used to fund
this proposal.
(c)
Reporting. Expenditures
under the grant shall be reported quarterly by appropriate cost center and
intermediate object on the quarterly report of expenditures for children and
youth services.
(1) At the end of the calendar
year, the county which received a grant shall submit a report on the use of the
funding. The report shall include the following information:
(i) Name or description of the service
supplied.
(ii) A written narrative
which includes a statement of how the needs, goals, and specific objectives
itemized in the grant application were met and how the plan of action for
service provisions was implemented.
(iii) Service measures which demonstrate in
specific terms how the stated goal was attained. These must be presented in the
same format which was used for the grant application.
(iv) A report of expenditures using the
appropriate cost centers and major objects of the account structure for
children and youth services.
(v) A
report of the sources of revenue, including State, Federal, county, local, and
client, which funded the program.
(d)
Auditing. The county
shall maintain its record of expenditures under the grant until audited by the
Auditor General for no less than 5 years, whichever is later, unless the county
is requested to retain particular records, accounts, or supporting documents
for a longer period. Within 90 days after the end of the grant period, the
county shall obtain an independent audit of its record of expenditures for that
year and submit 5 copies of the audit report to the appropriate regional office
of the Department. The audit must be conducted by a certified public accountant
in accordance with the format established by the
Department.
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