Utah Admin. Code R131-2-4 - Facility Use Permit - Application

(1) Each User seeking to hold an Event or Solicitation at the Capitol Hill Complex shall submit a completed Facility Use Application at least 14 calendar days before to the anticipated date of the Event or Solicitation. Applications may not be submitted, and facilities will not be scheduled, more than 365 calendar days before the date of the Event or Solicitation. An applicant may only make one application for one continuous Event or Solicitation at a time. For a State Sponsored Activity that involves a reoccurring meeting schedule, one application may be used for all the reoccurring meetings. For all Events, other than a State Sponsored Activity or Free Speech Activity, there shall be a non-waivable and non-refundable application processing fee, which shall be paid at the time of submission of the application.

(2) The Executive Director shall provide a Facility Use Permit Application form. The form shall request, and applicants shall provide all necessary information, including all material aspects of the proposed Event or Solicitation. This necessary information is required even if the applicant requests a waiver. The application shall include the following information:

(a) the applicant's organization's name, address, telephone number and email address;

(b) the names and addresses of the persons responsible for supervising the Event during set up, take down, clean up and the duration of the Event;

(c) the nature of the applicant; such as individual, business entity, governmental department or other;

(d) the name and address of the legally recognized agent for service of process;

(e) a specific description of the area of the Capitol Hill Facility or Capitol Hill Grounds being requested for use;

(f) the type of proposed activity and the number of anticipated participants;

(g) the dates and times of the proposed activity and a description of the schedule and agenda of the Event or Solicitation;

(h) a complete description of equipment and apparatus to be used for the Event or Solicitation;

(i) any other special considerations or accommodations being requested; and

(j) whether the applicant requests exemption or waiver of any requirement of this rule or provision of the Facility Use Application.

(3) In addition, the applicant shall submit with the Facility Use Application:

(a) documentation supporting any requested exemption or waiver;

(b) proof of liability insurance covering the applicant and the Event or Solicitation in the amount as identified in the Schedule of Costs and Fees as referred to in Subsection R131-2-7(1)(a);

(c) a deposit and down payment in the amounts as identified in the Schedule of Costs and Fees as described in Subsection R131-2-7(1)(a) for the type of Event or Solicitation proposed; and

(d) other information as requested by the Executive Director.

(4) Applications shall be reviewed by the Executive Director for completeness, activity classification, costs, and fees.

(5) Priority for use of the Capitol Hill Complex will be given to applications for a State Sponsored Activity. During the hours of legislative sessions, priority will be given to a Free Speech Activity over Commercial Activities, Community Service Activities, and a Private Activity. Otherwise, applications will be approved, and requested facilities reserved, on a first-come, first-serve basis.

Notes

Utah Admin. Code R131-2-4

Amended by Utah State Bulletin Number 2016-16, effective 7/22/2016 Amended by Utah State Bulletin Number 2024-05, effective 2/21/2024