Utah Admin. Code R23-1-506 - Quotes for Small Purchases of Commodities from $1,000 to $50,000
The following applies to commodities:
(1) For procurement items where the cost is
greater than $1,000 but up to a maximum of $10,000, the division shall get a
minimum of two competitive quotes, which may be by email, phone, or verbal,
that include minimum specifications and shall purchase the procurement item
from the responsible vendor offering the lowest quote that meets the
specifications.
(2) For procurement
items where the cost is greater than $10,000 up to a maximum of $100,000, the
division shall get a minimum of two competitive quotes, that include minimum
specifications, which must be communicated to the proposed vendors in writing
and shall purchase the procurement item from the responsible vendor offering
the lowest quote that meets the specifications.
(3) For procurement items costing over
$100,000, the division shall conduct an invitation for bids or other
procurement process outlined in the Utah Procurement Code.
(4) The names of the vendors offering
quotations and bids and the date and amount of each quotation or bid shall be
recorded and maintained as a governmental record.
Notes
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