Utah Admin. Code R23-3-11 - Standards and Requirements Related to Operations and Maintenance of State Owned Facilities
(1) No later
than October 1 of each calendar year, each agency shall report operations and
maintenance expenditures for state owned facilities covering the prior fiscal
year to the director in accordance with Section
63A-5b-702 and this rule. All
data must be entered into the Riskonnect database by the agency in accordance
with the format outlined by the director.
(2) The facility maintenance standards shall
include utility metering requirements to track the utility costs as well as all
other necessary requirements to monitor facility maintenance costs.
(3) The adopted division facility management
standards including annual reporting requirements shall be published on the
division website.
(4) The director
shall oversee the conducting of facility maintenance audit for state owned
facilities.
(5) Each agency shall
create operations and maintenance programs in accordance with this rule and
have it included in the agency institutional line items. On or before September
1, 2016, and each September 1 of every following year, each agency shall revise
the agency's budget to comply with Section 63A-5b-702 and this rule, including
the inclusion of the amount the agency received and expended on operations and
maintenance for the immediately preceding fiscal year. The director may request
when it is in the interest of the division to understand the amount of
operations and maintenance funding available for a building, that an agency
provide the information of the amounts received and expended on a per-building
basis.
(6) The director in the
annual capital needs request sent to the agencies, shall provide an adjustment
for inflationary costs of goods and services for the previous 12 months from
the issuance of the annual needs request. When the annual report of each agency
is submitted to the Office of the Legislative Fiscal Analyst and the Governor's
Office of Management and Budget, it shall include the review and adjustment for
inflationary costs of goods and services. All matters in this subsection shall
be in accordance with Subsection
63A-5b-402(3)
and this rule.
(7) The report by
the agencies to the director shall also include the actual cost for operations
and management requests for a new facility, when
applicable.
Notes
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