Utah Admin. Code R25-7-12 - Reimbursement for Lodging

(1) A traveler may be reimbursed for lodging.

(2) The destination must be 75 miles or more from the traveler's personal residence.

(3)

(a) The executive director or designee may approve lodging that is less than 75 miles from the traveler's personal residence if:

(i) there is an unusual circumstance, such as the traveler is required to work at the destination after work hours or there are safety issues; and

(ii) the traveler requests the exception before the trip.

(b) The request for the exception and the approval shall be included with the sufficient documentation needed for the expense as explained in Subsection R25-7-7(3)(c).

(4)

(a) For a conference hotel, a traveler is reimbursed the actual cost up to 300% of the per diem.

(b) The traveler shall include the conference registration materials when requesting reimbursement.

(5) For a non-conference hotel, a traveler is reimbursed the actual cost of the hotel.

(6) For a vacation rental site, the traveler who paid for the vacation rental site is reimbursed the actual cost up to the per diem per person.

(7) For staying with a family member or friend, a traveler may receive a taxable allowance of $25 per night.

(8) For staying in a personal camper or trailer home, a traveler may be reimbursed:

(a) the actual cost up to the per diem if the traveler has sufficient documentation from the facility; or

(b) a taxable allowance of $25 per night if the traveler does not have sufficient documentation.

Notes

Utah Admin. Code R25-7-12

Adopted by Utah State Bulletin Number 2023-17, effective 8/22/2023 Adopted by Utah State Bulletin Number 2024-18, effective 9/3/2024