Utah Admin. Code R25-7-7 - Requirements for Requesting Reimbursement
(1) To be reimbursed according to the rates
in this rule, a traveler must comply with this rule.
(a) If a traveler does not comply and does
not have an approved exception, the executive director or designee shall be
notified.
(b) The executive
director or designee shall take appropriate corrective action and decide
whether the traveler is reimbursed for the expense.
(c) If the executive director or designee
approves reimbursement, the approval shall be included with the sufficient
documentation needed for the expense as explained in Subsection
R25-7-7(3)(c).
(2) Reimbursement for state travel shall be
approved by the traveler's division director or the agency equivalent of a
division director.
(3)
(a) A traveler shall use the state's travel
system to request reimbursement.
(b) If a traveler cannot use the state's
travel system, the traveler shall use the FI 51 reimbursement request form or
an alternative process that includes the same information required by the form.
If the reimbursement request is for mileage only, the traveler shall use the FI
40 mileage reimbursement request form or an alternative process that includes
the same information required by the form.
(c) A reimbursement request shall include
sufficient documentation for each travel expense, except for expenses for which
there is a flat allowance amount.
Notes
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