Utah Admin. Code R25-7-13 - Booking Air Travel

(1) A traveler shall book airfare through the contracted travel agency by using the state's travel system or the State Travel Office.

(2) A traveler shall use a contracted airline unless:

(a) the airline cannot meet the business needs of the traveler; or

(b) a non-contracted airline offers a lower fare.

(3) A traveler shall book economy or main cabin fares.

(4) Airline tickets and service fees shall be charged directly to the state-operated account designated for airfare.

(5)

(a) If a traveler needs to change a flight, the traveler shall request approval from the division director or the agency equivalent of the division director.

(b) In the request, the traveler shall explain in writing why changing the flight is necessary.

(c) The request for the flight change and the approval shall be included with the sufficient documentation needed for the expense as explained in Subsection R25-7-7(3)(c).

(d) A traveler shall contact the State Travel Office to change a flight.

(e) If a change fee is $75 or less, a traveler can change a flight the day of departure without getting approval or contacting the State Travel Office.

Notes

Utah Admin. Code R25-7-13

Adopted by Utah State Bulletin Number 2023-17, effective 8/22/2023 Adopted by Utah State Bulletin Number 2024-18, effective 9/3/2024