Utah Admin. Code R277-419-10 - Student Identification and Tracking
(1)
(a)
Pursuant to Section
53E-4-308, an LEA shall:
(i) use the SSID system maintained by the
Superintendent to assign every student enrolled in a program under the
direction of the Board or in a program or a school that is supported by public
school funding a unique student identifier; and
(ii) display the SSID on student transcripts
exchanged with LEAs and Utah public institutions of higher
education.
(b) The unique
student identifier:
(i) shall be assigned to
a student upon enrollment into a public school program or a public
school-funded program;
(ii) may not
be the student's social security number or contain any personally identifiable
information about the student.
(2)
(a) An
LEA shall require all students to provide their legal first, middle, and last
names at the time of registration to ensure that the correct SSID follows
students who transfer among LEAs.
(b) A school shall transcribe the names from
the student's birth certificate or other reliable proof of the student's
identity and age, consistent with Section
53G-6-603;
(c) The direct transcription of student names
from birth certificates or other reliable proof of student identity and age
shall be the student's legal name for purposes of maintaining school records;
and
(d) An LEA may modify the order
of student names, provide for nicknames, or allow for different surnames,
consistent with court documents or parent preferences, so long as legal names
are maintained on student records and used in transmitting student information
to the Superintendent.
(3) The Superintendent and LEAs shall track
students and maintain data using students' legal names.
(4) If there is a compelling need to protect
a student by using an alias, an LEA should exercise discretion in recording the
name of the student.
(5) An LEA is
responsible to verify the accuracy and validity of enrollment verification
data, before enrolling students in the LEA, and provide students and their
parents with notification of enrollment in a public school.
(6) An LEA shall ensure enrollment
verification data is collected, transmitted, and stored consistent with sound
data policies, established by the LEA as required in Rule R277-487.
Notes
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