Utah Admin. Code R277-419-8 - Reporting Requirements and LEA Records
(1) An LEA shall report aggregate membership
for each student via the School Membership field in the S1 record and special
education membership in the SCRAM Membership field in the S2 record and YIC
membership in the S3 record of the Year End upload of the Data Clearinghouse
file.
(2) In the Data
Clearinghouse, aggregate membership is calculated in days of
membership.
(3) To determine
student membership, an LEA shall ensure that records of daily student
attendance or student engagement are maintained in each school which clearly
and accurately show for each student the:
(a)
entry date;
(b) exit
date;
(c) exit or high school
completion status;
(d) whether or
not an absence was excused;
(e)
disability status, resource or self-contained, if applicable; and
(f) YIC status, ISI-1, ISI-2 or
self-contained, if applicable.
(4) An LEA shall ensure that:
(a) computerized or manually produced records
for CTE programs are kept by teacher, class, and core code; and
(b) the records described in Subsection
(4)(a) clearly and accurately show for each student in a CTE class the:
(i) entry date;
(ii) exit date; and
(iii) excused or unexcused status of
absence.
(5) An
LEA shall ensure that each school within the LEA completes a minimum of one
attendance check each school day.
(6) Due to school activities requiring
schedule and program modification during the first days and last days of the
school year:
(a) for the first five school
days, an LEA may report aggregate days of membership equal to the number
recorded for the second five-day period of the school year;
(b) for the last five-day period, an LEA may
report aggregate days of membership equal to the number recorded for the
immediately preceding five-day period; and
(c) schools shall continue educational
service activities throughout required calendared days.
(7) The Superintendent:
(a) shall review each LEA's student
membership and fall enrollment reports as they relate to the allocation of
state funds; and
(b) may
periodically or for cause review LEA records and practices for compliance with
federal and state laws and this rule.
Notes
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