Utah Admin. Code R277-427-4 - Cooperative Contract and Grant

(1) By January 1, 2022, the Superintendent shall enter into a cooperative contract with multiple vendors capable of meeting the criteria of Section R277-427-3 for Utah LEAs.

(2) The Superintendent shall include data in the following areas as part of a cooperative contract:

(a) financial accounting;

(b) training and establishment of minimum modules within the financial system;

(c) standard forms and reporting;

(d) content or e-document management;

(e) advanced purchasing and procurement systems;

(f) purchasing cards;

(g) data warehouse systems;

(h) business intelligence;

(i) cloud hosting services;

(j) accounts receivable system;

(k) budget preparation system;

(l) applicant portal;

(m) bid system;

(n) bank and check reconciliation systems;

(o) fixed asset systems;

(p) campus, student, and pupil accounting;

(q) human resources system, with access to relevant and necessary human resources data; and

(r) Utah state reporting, interoperable with the state transparency system.

(3) In addition to the requirements of Section R277-427-3, an LEA may incorporate the components identified in Subsection (2) as a best practice.

(4) By February 1, 2022, the Superintendent shall prepare and make available to LEAs an application for grant funding or reimbursement in accordance with Section 53E-3-518.

(5) The Superintendent shall notify applicants of funds eligibility by May 1, 2022.

(6) The Superintendent shall disburse funds to applicants on a reimbursement basis taking into account:

(a) the amount of funds available;

(b) the number of applicants; and

(c) the needs of the applicants in meeting the best practices identified in Subsection (2).

(7) After July 1, 2023, the Superintendent may initiate corrective action against an LEA in accordance with Rule R277-114 if an LEA fails to implement the required data systems.

Notes

Utah Admin. Code R277-427-4

Adopted by Utah State Bulletin Number 2022-07, effective 3/15/2022