Utah Admin. Code R381-100-14 - Emergency Preparedness, Response, and Recovery
(1) The provider shall develop and follow a
written emergency preparedness, response, and recovery plan that:
(a) includes a procedure for:
(i) accommodating a child with a
disability;
(ii) accommodating a
child with a chronic medical condition;
(iii) accommodating any infant and
toddler;
(iv) communication with
and reunification of families;
(v)
continuity of operations;
(vi)
evacuation;
(vii)
lockdown;
(viii) relocation;
and
(ix) shelter in
place.
(b) includes
instructions to follow if there is an allergy, serious reaction to food, or any
other trigger that may affect a child's health;
(c) is available for review by any parent,
staff member, and OL during business hours; and
(d) is followed if an emergency happens,
unless otherwise instructed by emergency personnel.
(2) The provider shall post the center's
street address and any emergency numbers, including at least fire, police, and
poison control, near each telephone in the center or in an area clearly visible
to anyone needing the information.
(3) The provider shall keep first aid
supplies in the center, including at least antiseptic, bandages, and
tweezers.
(4) The provider shall
conduct a fire evacuation drill at least quarterly and ensure each drill
includes a complete exit of each child, staff member, and volunteer from the
building.
(5) The provider shall
document each fire drill, including:
(a) any
problems encountered and remediation;
(b) the date and time of the drill;
(c) the name of the individual supervising
the drill;
(d) the number of
children participating; and
(e) the
total time to complete the evacuation.
(6) The provider shall conduct a drill for
disasters, other than fires, at least once every six months.
(7) The provider shall document each disaster
drill, including:
(a) any problems encountered
and remediation;
(b) the date and
time of the drill;
(c) the name of
the individual supervising the drill;
(d) the number of children participating;
and
(e) the type of disaster,
including earthquake, flood, prolonged power or water outage, or
tornado;
(8) The
provider shall vary the days and times when fire and other disaster drills are
held.
(9) The provider shall keep
documentation of the previous 12 months of fire and disaster drills on-site for
review by OL.
(10) The provider
shall:
(a) give each parent a written report
on the day of occurrence of each incident, accident, or injury involving their
child;
(b) ensure the report has
the signatures of the caregivers involved, the center director or director
designee, and the individual picking up the child; and
(c) if a school-age child signs themselves
out of the center, send a copy of the report to the parent on the day following
the occurrence.
(11) If
a child is injured and the injury appears serious but not life-threatening, the
provider shall submit a critical incident report to OL within one business day
and contact the child's parent immediately.
(12) If a life-threatening injury to a child,
or an injury that poses a threat of the loss of vision, hearing, or a limb
happens, the provider shall submit a critical incident report to OL within one
business day and:
(a) call emergency personnel
immediately;
(b) contact the parent
after emergency personnel are called; and
(c) if the parent cannot be reached, try to
contact the child's emergency contact individual.
(13) If a child is injured while in care and
receives medical attention, or for a child fatality, the provider shall submit
a critical incident report to OL within one business day.
(14) The provider shall keep a six-week
record of each incident, accident, and injury report on-site for review by
OL.
(15) The provider shall ensure
compliance with critical incident reporting in accordance with Subsection
R380-600-7(16).
Notes
State regulations are updated quarterly; we currently have two versions available. Below is a comparison between our most recent version and the prior quarterly release. More comparison features will be added as we have more versions to compare.
(1) The provider shall develop and follow a written emergency preparedness, response, and recovery plan that:
(a) includes procedures for evacuation, relocation, shelter in place, lockdown, communication with and reunification of families, and continuity of operations;
(b) includes procedures for accommodations for infants and toddlers, children with disabilities, and children with chronic medical conditions;
(c) includes instructions to follow in case of an allergy or serious reaction to food or any other trigger that may affect the child's health;
(d) is available for review by parents, staff, and the department during business hours; and
(e) is followed if an emergency happens, unless otherwise instructed by emergency personnel.
(2) The provider shall post the center's street address and emergency numbers, including at least fire, police, and poison control, near each telephone in the center or in an area clearly visible to anyone needing the information.
(3) The provider shall keep first aid supplies in the center, including at least antiseptic, bandages, and tweezers.
(4) The provider shall conduct fire evacuation drills monthly and make sure drills include a complete exit of each child, staff, and volunteers from the building.
(5) The provider shall document each fire drill, including:
(a) the date and time of the drill;
(b) the number of children participating;
(c) the name of the individual supervising the drill;
(d) the total time to complete the evacuation; and
(e) any problems encountered and remediation.
(6) The provider shall conduct drills for disasters other than fires at least once every six months.
(7) The provider shall document each disaster drill, including:
(a) the type of disaster, including earthquake, flood, prolonged power or water outage, or tornado;
(b) the date and time of the drill;
(c) the number of children participating;
(d) the name of the individual supervising the drill; and
(e) any problems encountered and remediation.
(8) The provider shall vary the days and times on which fire and other disaster drills are held.
(9) The provider shall keep documentation of the previous 12 months of fire and disaster drills on-site for review by the department .
(10) The provider shall:
(a) give parents a written report on the day of occurrence of each incident, accident, or injury involving their child;
(b) ensure the report has the signatures of the caregivers involved, the center director or director designee, and the individual picking up the child; and
(c) if school-age children sign themselves out of the center, send a copy of the report to the parent on the day following the occurrence.
(11) If a child is injured and the injury appears serious but not life-threatening, the provider shall contact the child's parent immediately.
(12) If a life-threatening injury to a child, or an injury that poses a threat of the loss of vision, hearing, or a limb happens, the provider shall:
(a) call emergency personnel immediately;
(b) contact the parent after emergency personnel are called; and
(c) if the parent cannot be reached, try to contact the child's emergency contact individual.
(13) If a child is injured while in care and receives medical attention, or for a child fatality, the provider shall:
(a) submit a completed accident report form to the department within the next business day of the incident; or
(b) contact the department within the next business day and submit a completed accident report form within five business days of the incident.
(14) The provider shall keep a six-week record of each incident, accident, and injury report on-site for review by the department .