Utah Admin. Code R432-270-21 - Records
(1) The licensee shall ensure accurate and
complete records are maintained. The licensee shall safely file and store
records and ensure they remain easily accessible to staff and the
department.
(2) The licensee shall
ensure records are protected against access by unauthorized
individuals.
(3) The licensee shall
ensure personnel records are maintained for each employee and are retained for
at least three years following termination of employment. The licensee shall
ensure personnel records include the following:
(a) employee application;
(b) date of employment;
(c) termination date;
(d) reason for leaving;
(e) documentation of CPR and first aid
training;
(f) health
inventory;
(g) food handlers
permits;
(h) TB skin test
documentation;
(i) documentation of
criminal background screening; and
(j) documentation of core competency initial
and annual training.
(4)
The licensee shall ensure a separate record for each resident is maintained at
the facility that includes the following:
(a)
the resident's name, date of birth, and last address;
(b) the name, address, and telephone number
of:
(i) the person who administers and
obtains medications, if this person is not facility staff;
(ii) the individual to be notified in case of
accident or death; and
(iii) a
physician and dentist to be called in an emergency;
(c) the admission agreement;
(d) the resident assessment; and
(e) the resident service
plan.
(5) The licensee
shall retain resident records for at least three years following
discharge.
(6) The licensee shall
ensure written incident and injury reports are maintained to document resident
death, injuries, elopement, fights or physical confrontations, situations that
require the use of passive physical restraint, suspected abuse or neglect, and
other situations or circumstances affecting the health, safety, or well-being
of residents. The licensee shall ensure the reports are kept on file for at
least three years.
Notes
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