Utah Admin. Code R66-5-8 - Inventory
(1) A medical cannabis pharmacy shall
inventory and store medical cannabis products and medical cannabis devices:
(a) in a manner to permit clear
identification, separation, and easy retrieval of a product; and
(b) in an environment necessary to maintain
the integrity of product inventory.
(2) A medical cannabis pharmacy shall use the
ICS to establish a record of each transaction, sale, return, and
disposal.
(3) A medical cannabis
pharmacy shall input information regarding the purchase of medical cannabis
products or medical cannabis devices into the ICS immediately following each
transaction.
(4) A medical cannabis
pharmacy shall establish and document daily and weekly inventory controls of
medical cannabis product and medical cannabis devices to help the pharmacy
detect any diversion, theft, or loss of product in a timely manner.
(5)
(a) A
PMP at each medical cannabis pharmacy shall conduct a monthly inventory that
includes a reconciliation of each medical cannabis product and medical cannabis
device stored at the pharmacy with the pharmacy's inventory record in the
ICS.
(b) Pharmacy agents may assist
a PMP with the monthly inventory.
(c) A monthly inventory shall include:
(i) the time and date of completing the
inventory;
(ii) a summary of the
inventory findings; and
(iii) the
name and signature or initials of the PMP who conducted the
inventory.
(6)
If a medical cannabis pharmacy employee identifies a reduction in the number of
medical cannabis products or medical cannabis devices in their inventory that
is not due to a documented cause, the pharmacy shall immediately:
(a) determine where the loss occurred and
take and document corrective action;
(b) inform the department of the loss by
telephone; and
(c) provide written
notice of the loss and the corrective action taken to the department within two
business days after the discovery of the loss.
(7) If a reduction in the number of medical
cannabis products or medical cannabis devices in the inventory is due to actual
or suspected criminal activity, the medical cannabis pharmacy shall immediately
make a written report identifying the circumstances surrounding the reduction
to:
(a) the department; and
(b) to law enforcement with jurisdiction
where the criminal acts occurred.
(8) If a medical cannabis pharmacy employee
identifies an increase in the amount of medical cannabis products or medical
cannabis devices in the inventory not due to documented causes, the medical
cannabis pharmacy shall determine where the increase occurred and take and
document corrective action.
(9)
(a) The PIC shall conduct and complete an
annual comprehensive inventory of products at a medical cannabis pharmacy
within 72 hours or three working days of the pharmacy's first annual
comprehensive inventory.
(b) The
annual comprehensive inventory shall include:
(i) the time and date of the
inventory;
(ii) a summary of the
inventory findings; and
(iii) the
name and signature or initials of the PIC who conducted the
inventory.
(10)
The medical cannabis pharmacy shall keep records of each monthly inventory and
comprehensive annual inventory for five years.
(11)
(a)
Inventory records may be electronic or physical.
(b) If physical records are kept, the
physical records shall be located at the medical cannabis pharmacy where the
medical cannabis products and medical cannabis devices are located.
(c) If a medical cannabis pharmacy intends to
maintain records at a location other than the medical cannabis pharmacy, they
send a written request to the department that contains:
(i) the medical cannabis pharmacy name and
license number; and
(ii) the name
and address of the alternate location.
(b) The department shall approve or deny the
request through written notification.
(c) A copy of the department's approval shall
be maintained by the medical cannabis pharmacy.
(d) The alternate location shall be secured
and accessible only to authorized medical cannabis pharmacy
employees.
(12) Upon
request, a medical cannabis pharmacy shall provide any documentation required
to be maintained in this rule to the department for review.
Notes
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