(1) Accounting for all project funds shall be
in conformance with generally accepted accounting principles and practices, and
shall be recorded by the grantee. Supporting records of expenditures shall be
maintained in sufficient detail to show that costs were incurred for the
purposes for which the grant was made. Grant records shall be maintained for a
period of 3 years after the grant award.
(2) The grant period extends from the date
that the department executes the grant agreement to the date the local
governmental unit submits the adopted plan to the department in compliance with
s.
66.1001(4) (b), Stats. The contract dates shall not
extend beyond time limits for a comprehensive plan under s.
66.1001(3),
Stats. Unless the applicant commits to a shorter time in the application, the
applicable grant period assigned in the grant agreement shall be as follows:
|
Population Plan
|
Single-Jurisdictional Plan
|
Multi-Jurisdictional Plan
|
|
1 to 25,000
|
30 months
|
36 months
|
|
25,001 to 50,000
|
36 months
|
42 months
|
|
50,001 and up
|
42 months
|
48 months
|
(3)
The grantee may submit claims for payment to the department on forms provided
by the department. The grantee shall submit at least one claim during each
12-month time period commencing with the date the department signs the grant
agreement. The department shall reimburse awardees not more than quarterly. All
claims shall be consistent with the grant agreement relative to expenditures
within the scope of work and estimated costs. All claims shall include
documentation of progress under the terms of the grant agreement.
(4) The department shall withhold 25% of the
grant award as final payment until all of the following occur:
(a) The grantee provides the department with
a copy of the adopted plan as provided by s.
66.1001(4) (b), Stats., and the department verifies the
plan meets all provisions of s.
66.1001,
Stats.
Note: This verification does not indicate a certification of
compliance with s.
66.1001,
Stats. This verification also does not indicate department approval of the plan
content or policies. It is an indication that the grantee has completed the
plan within the statutory requirements.
(b) The provisions of the grant agreement are
met.
(5) In developing
digital map data, the grantee shall adhere to widely accepted standards and use
appropriate existing source data referenced in the planning grant
manual.
(6) The local governmental
unit shall make data developed under this grant available for public
dissemination.
(7) For
multi-jurisdictional plans, where one or more of the local governmental units
participating in the grant have not adopted the plan by the end of the grant
period, that unit or units award amount shall be withheld from the final
payment under s.
Adm 48.09(4).
(8)
If the department finds that the project has not been completed pursuant to
sub. (4), by the end of the grant period, the department may seek repayment of
the state share or a portion of the state share previously distributed to the
grantee.
