Ariz. Admin. Code § R18-2-1019 - Fleet Station Procedures and Permits
A.
The following requirements apply to issuance of fleet
station permits:
1.
An owner or lessee of a fleet of 25 or more
nonexempt vehicles whose place of business is located in area A or B may apply
to the Director for a permit to establish a fleet station. A dealer's business
inventory of vehicles held for resale, counted cumulatively over the previous
12 months at the time of application review by the Department shall be used to
determine compliance with this subsection. A newly established dealer shall
certify that it will comply with the 25 nonexempt vehicles
requirement.
2.
An application form for a fleet station permit shall
be obtained from the Department. All completed applications shall be submitted
to the Department. An application shall be considered administratively complete
when:
a.
The Department receives a completed application form
and fleet agent designation form;
b.
The applicant or designated employee successfully
completes the fleet agent examination; and
c.
The Department conducts a site
inspection.
3.
Before an application for a fleet station permit may
be approved, a state inspector shall inspect the premises to determine
compliance with subsections (B) and (C).
4.
A fleet station permit shall not
expire.
5.
A fleet station permit shall only be applicable to
the fleet's inspection facility located at the address shown on the fleet
station permit. If a fleet owner or lessee requests a permit for inspection
facilities at more than one address, the fleet owner or lessee shall apply for
a permit for each facility.
6.
A fleet station permit issued by the Director is
non-transferable.
7.
If the name or address of the permitted fleet
facility changes and the name or address change does not involve a change of
ownership, the permit shall be returned to the Department for cancellation and
a new permit application shall be submitted. The Director shall cancel the
returned permit and issue a new permit.
8.
In the event of loss, destruction, or mutilation of
the permit, the person to whom it was issued may obtain a duplicate upon
furnishing satisfactory proof of loss, destruction, or mutilation. If a fleet
owner or lessee obtains a duplicate permit and then finds the original, the
fleet owner or lessee shall immediately surrender the original permit to the
Department.
B.
A fleet station permit applicant or fleet station permit
holder, or its employees, shall own or lease the following equipment for
testing and repair of a fleet vehicle, and maintain the equipment in good
working condition:
1. If the permit is for the
inspection of a vehicle required to take an idle only, or an idle plus 2500 RPM
unloaded test:
a.
An NDIR CO and HC emissions analyzer that complies
with the requirements of R18-2-1006(F)(8) to conduct the emissions
inspection;
b.
Pressure test equipment for the functional gas cap
test that complies with the requirements of R18-2-1006(E)(7)(a) ;
and
c.
An ignition-operated tachometer.
2.
If the permit is for the inspection of a vehicle
required to take a steady-state loaded test:
a.
An NDIR CO and HC emissions analyzer that complies
with the requirements of R18-2-1006(F)(8) to conduct the emissions
inspection;
b.
Pressure test equipment for the functional gas cap
test that complies with the requirements of R18-2-1006(E)(7)(a)
;
c.
A dynamometer to operate the vehicle under load;
and
d.
An ignition-operated tachometer.
3.
If the permit is for the inspection of a vehicle
required to take a transient loaded test:
a.
Equipment to perform a transient loaded emissions
test as required in R18-2-1006(E)(2) ;
b.
Equipment to perform the evaporative system pressure
test as required in R18-2-1006(E)(2)(b) ;
c.
Equipment to perform the maintenance and quality
control requirements of R18-2-1006(E)(2) and "IM240 and Evap Technical
Guidance;" and
d.
Pressure test equipment for the functional gas cap
test that complies with the requirements of R18-2-1006(E)(7)(a)
.
4.
If the permit is for the inspection of a vehicle
required to take an OBD test:
a.
A scan tool used to perform the OBD test that
complies with the Society of Automotive Engineers Recommended Practice J 1979,
September 1997, incorporated by reference and no future editions or amendments.
A copy of this referenced material is on file with the Department and the
Secretary of State and may be obtained at Society of Automotive Engineers, 400
Commonwealth Dr., Warrendale, PA 15096-0001; and
b.
Pressure test equipment for the functional gas cap
test that complies with the requirements of R18-2-1006(E)(7)(a)
.
5.
If the permit is for the inspection of a vehicle
required to take a diesel test:
a.
Opacity meter: A meter used in area A shall comply
with the requirements of R18-2-1006(H) for the applicable test procedure. A
meter used in area B shall comply with the requirements of R18-2-1006(I)(6)(b)
; and
b.
A dynamometer for testing any light-duty diesel
vehicle in area A or for testing any diesel vehicle in area B.
C.A fleet's inspection facility shall comply with the
following requirements:
1.
The facility shall include space devoted principally
to maintaining or repairing the fleet's motor vehicles. The space shall be
large enough to conduct maintenance or repair of at least one fleet motor
vehicle.
2.
The facility shall be exclusively rented, leased, or
owned by the permit applicant or permit holder.
D.A fleet owner or lessee shall employ the following
personnel:
1.
If the facility is for the repair of
nondiesel-powered vehicles, at least one person to perform tune-ups of engines
and replacement or repair of fuel system and ignition
components.
2.
If the facility is for the repair of diesel-powered
vehicles, at least one person to perform tune-ups and replacement or repair of
diesel fuel systems in the vehicle fleet.
3.
A licensed vehicle emissions inspector who will
perform the necessary inspections. This inspector may be the same person
required by subsection (D)(1) or (2).
4.
A fleet agent, who shall be in charge of the
day-to-day operation of the fleet and who demonstrates proficiency by passing a
Department-administered examination annually, with a score equal to or greater
than 80%, on the statutes and rules governing the operation and administration
of a fleet emissions inspection station. The fleet owner or lessee shall
designate the fleet agent on a form obtained from the
Department.
E.Unless inspected at a state station, a vehicle owned by or
leased to a holder of a fleet emissions inspection station permit shall be
inspected according to R18-2-1006(D) through (J), except as
follows:
1.
A dealer fleet vehicle in area A held for resale and
an area B fleet vehicle, with a model year of 1981 or newer, and other than
diesel-powered, shall be required to take and pass both the curb idle test
specified in R18-2-1006(F)(2)(b) and a 2,500 RPM unloaded fast idle test as
follows:
a.
The vehicle's engine shall be operated at 2,500,
[DAGGER] 300 RPM, for no more than 30 seconds with the transmission in
neutral.
b.
HC and CO exhaust emissions concentrations shall be
recorded after readings have stabilized or at the end of 30 seconds, whichever
occurs first, and compared to the loaded cruise standards in Table 2. The curb
idle test standards in Table 2 shall apply for the idle test.
2.
A dealer fleet vehicle in area A held for resale,
and an area B vehicle, with a model year of 1980 or older and other than
diesel-powered, shall be required to take and pass a curb idle test as
specified in R18-2-1006(F)(1) . The curb idle test standards in Table 2 shall
apply.
3.
A dealer fleet vehicle in area A held for resale
with a model year of 1975 or newer and other than diesel-powered, shall be
required to take and pass a tampering inspection as specified in
R18-2-1006(E)(7) .
4.
A dealer fleet vehicle in area B held for resale
with a model year of 1975 or newer and other than diesel-powered, shall be
required to take and pass a tampering inspection as specified in
R18-2-1006(F)(7) .
5.
A consignment vehicle shall be tested at a state
inspection station according to R18-2-1005(A)(3) .
F.
The vehicle emissions inspector shall complete and process
the forms for vehicle inspection as follows, except a government entity fleet
shall issue and process each government vehicle certificate of inspection under
R18-2-1017 :
1. A certificate of inspection
shall be processed as follows:
a. A certificate of inspection
shall be completed and signed by the vehicle emissions inspector performing the
inspection at the time the vehicle passes inspection. The vehicle emissions
inspector who performed the inspection may correct a certificate by drawing a
single line through the mistake, writing the correct information directly above
the mistake, and initialing and dating the correction. Each certificate shall
be issued in numerical order;
b.
For an inspection that does not include a biennial
test, the expiration date shall be one year from the date the vehicle passes
the mandatory vehicle emissions inspection. For a vehicle required to pass a
biennial test, the expiration date shall be two years after the pass
date;
c.
All copies of a certificate of inspection shall be
legible;
d.
Unless inspection data is electronically transmitted
under A.R.S. § 49-542(Q), the original completed certificate shall be
presented to MVD for processing the vehicle's application for title and
registration or the Arizona registration card. MVD may accept a signed
certificate of inspection as evidence that the vehicle is a fleet-inspected
vehicle and meets the inspection requirements of this Article;
e.
The vehicle emissions inspector shall forward the
second copy of each completed certificate of inspection, along with the second
copy of the "Fleet Vehicle Inspection Report/Monthly Summary," to the
Department monthly, not later than two weeks after the last day of the month in
which the inspection is conducted;
f.
The third copy of each completed certificate of
inspection, along with the original "Fleet Vehicle Inspection Report/ Monthly
Summary," shall be retained for two years from the date of
inspection;
g.
Vehicle emissions certificates shall be purchased
from the Department in lots of 25. Excess certificates may be returned to the
Department for refund or may be used in subsequent years;
h. The fee for a certificate of
inspection shall be fixed by the Director according to A.R.S. § 49-543,
and shall be based upon the Director's estimated costs to the state of
administering and enforcing the provisions of this Article as they apply to
issuance of a certificate of inspection. Payment for certificates shall be
included with an application for certificates. Checks shall be made payable to
the Department of Environmental Quality.
i. Only the Department shall sell
or otherwise transfer a certificate of inspection. This subsection does not
apply to the submission of a certificate of inspection to MVD for the purpose
of vehicle registration;
j. The fleet station owner shall
be responsible for the security and accountability of the fleet's certificates
and fleet vehicle emissions inspection records. Certificates and fleet vehicle
emissions inspection records shall be maintained at the fleet station and shall
be made available for review by a state inspector during normal business hours
of the fleet station;
k. If any certificate is
discovered lost or stolen, the fleet station owner shall notify the Department
in writing within 24 hours, indicating the number of certificates lost or
stolen and each serial number. The Department may revoke a fleet station permit
for refusal or failure to report a lost or stolen certificate within 24
hours;
l. In the event of loss,
destruction, or mutilation of an original completed certificate of inspection,
a Director's certificate may be obtained from the Department by hand-delivery
of the following:
i. The second or third copy of
the lost, destroyed, or mutilated certificate of inspection;
ii. The original of the "Fleet
Vehicle Inspection Report/Monthly Summary;"
iii. A cover letter from the
fleet agent explaining the situation that caused the loss, destruction, or
mutilation of the original certificate of inspection; and
iv. Payment of a fee to cover the
cost of issuance of the Director's certificate. The fee for a Director's
certificate shall be fixed by the Director according to A.R.S. § 49-543,
and shall be based upon the Director's estimated cost to the state of
administering and enforcing the provisions of this Article as they apply to
issuance of a Director's certificate. Checks shall be made payable to the
Department of Environmental Quality; and
m. If an original certificate of
inspection is voided by a fleet station, the original of the voided certificate
shall be matched to the corresponding third copy of the certificate and
retained at the fleet station for two years from the date of
inspection.
2. The fleet agent or vehicle
emissions inspector shall obtain the "Fleet Vehicle Inspection Report/Monthly
Summary" form from the Department. The vehicle emissions inspector performing
the inspection shall record the following information on the form at the time
of inspection:
a.
The VIN of the vehicle passing
inspection;
b.
The vehicle's license number, if
applicable;
c.
The HC content of the undiluted exhaust recorded at
idle, if applicable;
d.
The CO content of the undiluted exhaust recorded at
idle, if applicable;
e.
The HC content of the undiluted exhaust recorded at
2,500 rpm, if applicable;
f.
The CO content of the undiluted exhaust recorded at
2,500 rpm, if applicable;
g.
Results of a tampering check, if
applicable;
h. Liquid fuel leak inspection
results;
i. The vehicle model
year;
j. The vehicle
make;
k. The GVWR for a vehicle
certified under federal truck standards;
l. The date of
inspection;
m. The license number of the
vehicle emissions inspector conducting the inspection;
n. The signature of the inspector
making the entry;
o. The serial number of the
certificate of inspection, recorded in numerical order;
p. For a vehicle required to take
the transient loaded emissions test, the inspector shall record the total HC,
CO, CO2 and NOx measured in grams/mile, and the evaporative system pressure
test result, if applicable;
q. The registration number of the
registered analyzer or opacity meter used to perform the inspection; r. For a
light-duty diesel vehicle, the inspector shall record opacity rather than
undiluted HC and CO;
s. For a heavy-duty diesel
vehicle, instead of undiluted HC and CO:
i. The time of the
inspection;
ii. The ambient
temperature;
iii. The corrected barometric
pressure;
iv. The relative humidity at the
time of inspection;
v. The engine year and cubic inch
or liter displacement; vi. The GVWR;
vii. The diameter of the exhaust
stack; and viii. The corrected opacity reading. t. For a vehicle required to
take an OBD test, the inspector shall record the OBD results rather than HC,
CO, and NOx.
3.
A certificate of waiver may be issued by a fleet
vehicle emissions inspector unless the fleet owner or lessee is an auto dealer
licensed to sell used motor vehicles under A.R.S. Title 28. The certificate of
waiver may be issued according to the following procedure if the requirements
of R18-2-1008(A), R18-2-1009, and R18-2-1010 are met:
a.
A certificate of waiver shall be completed and
signed by the vehicle emissions inspector performing the inspection after
completion of a fleet inspection waiver report. The report shall be forwarded
to the Department within three business days from the date of issuance of the
certificate of waiver. A fleet inspection waiver report shall be provided by
the Department with the purchase of each certificate of waiver. The report
shall contain a description of the vehicle, test results, and repairs
performed.
b.
The expiration date of the certificate of waiver
shall be two years from the date that the waiver is issued for a vehicle
required to take the transient loaded emissions test, and one year for all
other vehicles.
c.
All information required on the certificate of
waiver shall be legible.
d.
The vehicle emissions inspector issuing the
certificate of waiver shall initial all corrections.
e.
Only the vehicle emissions inspector performing the
inspection may sign or initial a certificate of waiver.
f.
Unless inspection data is electronically transmitted
under A.R.S. § 49-542(Q), the original completed certificate shall be
presented to MVD for processing of either the vehicle's application for title
and registration or the Arizona registration card. MVD may accept the signed
certificate of waiver as evidence that the vehicle is a fleet inspected vehicle
and meets the inspection requirements of this Article if the certificate is
complete and the expiration date has not passed.
g.
The second copy of each completed certificate of
waiver shall accompany the completed fleet inspection waiver
report.
h. The third copy of each
completed certificate of waiver, along with a copy of the fleet inspection
waiver report, shall be retained by the fleet station owner for two years from
the date of inspection.
i. The fee for a certificate of
waiver shall be fixed by the Director according to A.R.S. § 49-543, and
shall be based upon the Director's estimated cost to the state of administering
and enforcing the provisions of this Article as they apply to issuance of a
certificate of waiver. Payment for certificates shall be included with an
application for certificates. Checks shall be made payable to the Department of
Environmental Quality.
j. Only the Department shall sell
or otherwise transfer a certificate of waiver. This subsection does not apply
to the submission of a certificate of waiver to MVD for the purpose of vehicle
registration.
k. The fleet station owner shall
be responsible for the security and accountability of the fleet's
certificates.
l. If a certificate is discovered
lost or stolen, the fleet station owner shall notify the Department in writing
within 24 hours and indicate the number of certificates lost or stolen and each
serial number. The Department may revoke a fleet station permit for refusal or
failure to report a lost or stolen certificate within 24 hours of
discovery.
m. In the event of loss,
destruction, or mutilation of an original completed certificate of waiver, a
Director's certificate may be obtained from the Department by hand delivery of
the following:
i. The second or third copy of the
lost, destroyed, or mutilated certificate of waiver;
ii. The original of the "Fleet
Vehicle Inspection Report/Monthly Summary;"
iii. A cover letter from the fleet
agent explaining the situation that caused the loss, destruction, or mutilation
of the original certificate of waiver; and
iv. Payment of a fee to cover the
cost of issuance of the Director's certificate. The fee for a Director's
certificate shall be fixed by the Director according to A.R.S. § 49-543,
and shall be based upon the Director's estimated cost to the state of
administering and enforcing the provisions of this Article as they apply to
issuance of a Director's certificate. Checks shall be made payable to the
Department of Environmental Quality.
n. In the event an original
certificate of waiver is voided by a fleet station, the original of the voided
certificate shall be matched to the corresponding third copy of the certificate
and retained by the fleet for two years from the date of
inspection.
4.
Upon request, a state inspector shall be allowed
access to and shall be permitted to photocopy, on or off the premises, any
original "Fleet Vehicle Inspection Report/Monthly Summary," the second copy of
a certificate of inspection, and any other related documents.
G. The fleet shall comply with the following general operating
requirements:
1.
The fleet station permit and the licenses of all
inspectors employed at the station shall be prominently displayed at the
fleet's inspection facility.
2.
A fleet station shall only certify a vehicle owned
by or leased to the holder of the fleet station permit.
3.
The inspection equipment shall be operated,
calibrated, and maintained as follows:
a.
All test equipment and instrumentation shall be
maintained in accurate working condition as required by the manufacturer. An
instrument requiring periodic calibration shall be calibrated according to
instructions and recommendations of the instrument or equipment manufacturer.
An NDIR emissions analyzer shall be registered and calibrated according to
R18-2-1027 . Calibration records for each instrument, except an NDIR emissions
analyzer, shall be maintained by the fleet station. The calibration records
shall be signed and dated by the technician performing each
calibration.
b.
The instrument calibration records shall be
available for review by the Department.
c.
Working gases used by the fleet station shall be
subject to analysis and comparison to the Department's standard gases at any
time.
d.
Fleet station equipment shall be subject to both
scheduled and unscheduled checks for accuracy and condition by the
Department.
4.
A fleet emissions inspection station that is unable
to test at least 25 vehicles according to R18-2-1006 and subsection (A) shall
surrender its permit.
5.
A motor vehicle dealer with a fleet station permit
shall comply with A.R.S. § 49-542.03 .
6.
If a fleet station fails to meet any requirement of
subsection (B), (C), or (D), it shall immediately cease operating as a fleet
station until the requirement is met. If the fleet is cited for failure to have
the necessary equipment under subsection (B), it shall not resume operation as
a fleet emissions inspection station until compliance is verified by the
Department.
7.
A fleet station shall notify the Department in
writing within seven days of the end or start of employment of any vehicle
emissions inspector. The written notification shall include the name and
license number of the vehicle emissions inspector, a statement declaring the
employment change, and the effective date of the employment change. A fleet
station that does not employ a vehicle emissions inspector shall immediately
cease operating as a fleet station and notify the Department immediately by
telephone and within seven days in writing. All unused vehicle certificates of
inspection shall be returned to the Department for a refund within seven days
after operations cease.
8.
A fleet station that does not employ a fleet agent,
as described in subsection (D)(4), shall immediately cease operating as a fleet
station and shall notify the Department immediately by telephone and within
seven days in writing. The written notification shall include the name and
license number of the fleet agent, a statement declaring the employment change,
and the effective date of the employment change. The fleet station may resume
fleet station operation after the permit applicant or other designated employee
takes and passes the examination required in subsection (D)(4), if the
responsibility of the day-to-day operation of the fleet station and a fleet
agent designation form has been filed with the Department.
H. A fleet's activities shall be governed by the following
compliance and enforcement rules:
1.
Subsections (B) through (G) apply at all times after
the issuance of a fleet station permit. In addition, subsections (B), (C), and
(D) apply before a permit can be issued or removed from
suspension.
2.
The Director may suspend or revoke a fleet station
permit according to A.R.S. § 49-546(F) and A.R.S. Title 41, Chapter 6, if
the permittee, or any person employed by the permittee:
a.
Violates any provision of A.R.S. Title 49, Chapter
3, Article 5 or any provision of this Article;
b.
Misrepresents a material fact in obtaining a
permit;
c.
Fails to make, keep, and submit to the Department
records for a vehicle tested as a permittee; or
d.
Does not provide a state inspector access to the
information required by this Article.
3.
If a fleet station permit is surrendered, suspended
or revoked, all unused vehicle certificates of inspection shall be returned to
the Department for a refund.
4.
A fleet vehicle is subject to inspection by a state
inspector.
5.
Surrender of a permit under subsection (A)(8) or
(G)(4) shall not prevent the Department from carrying out an investigative or
disciplinary proceeding against the permit holder for a violation before
surrender.
Notes
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