Ariz. Admin. Code § R9-19-315 - Requesting a Certified Copy of a Certificate of Death Registration
A. A funeral
director eligible to receive a certified copy of a deceased individual's
certificate of death registration according to
R9-19-314(B)(1)
or the funeral director's designee according to
R9-19-314(B)(2)
may request a certified copy of the deceased individual's certificate of death
registration by submitting to the State Registrar or a local registrar:
1. A written request on the letterhead of the
funeral establishment or in a Department-provided format, that includes:
c.
d. The name and address
of the funeral director's funeral establishment;
d.
e. The deceased
individual's:
e.
f. If
known, the:
f.
g. The number of
certified copies of the individual's certificate of death registration being
requested; and
g.
h. The dated signature of the funeral director
submitting the request and, except as provided in subsection (B), either:
a. The name and license number of the funeral
director;
b. Contact information
for the funeral director, which includes a telephone number or an e-mail
address;
c. If applicable, the name
and contact information for the funeral director's designee, which includes a
telephone number or an e-mail address;
i. Name in the deceased
individual's registered death record,
ii. Date of birth, and
iii. Date of death;
i. Sex of the deceased
individual,
ii. State file
number,
iii. Town or city of the
deceased individual's death,
iv.
County of the deceased individual's death,
v. Place of the deceased individual's death,
and
vi. Deceased individual's
Social Security Number;
i. With the funeral director's signature
notarized; or
ii. Accompanied by a
copy of a valid, government-issued form of photo identification for the funeral
director that contains the funeral director's name and
signature;
2.
Except when the name of the funeral establishment specified according to
subsection (A)(1)(d) is included in the deceased individual's registered death
record, a copy of documentation demonstrating that the (H)(1)(c) director or
the funeral director's funeral establishment has a valid contract to furnish
funeral goods or services as defined in A.R.S. §
32-1301,
related to a final disposition of the deceased individual's human remains;
and
3. The fee in
R9-19-105 for each
certified copy of the deceased individual's certificate of death registration
being requested.
B. A
funeral director or the funeral director's designee requesting a certified copy
of a deceased individual's certificate of death registration according to
subsection (A) may submit the written request in subsection (A)(1) with the
funeral director's or the funeral director's designee's signature, if the
funeral director or the funeral director's designee has submitted to the State
Registrar or a local registrar:
1. A copy of
a valid, government-issued form of photo identification of the funeral director
or the funeral director's designee, as applicable; and
2. Documentation verifying current employment
by the funeral establishment specified according to subsection (A)(1)(d) dated
within the 12 months before the deceased individual's death was
registered.
C. A person
eligible to receive a certified copy of a deceased individual's certificate of
death registration according to
R9-19-314(B)(3)
through (12) may request a certified copy of
the deceased individual's certificate of death registration by submitting to
the State Registrar or a local registrar:
1.
A written request, in a Department-provided format, that includes:
a. The name and mailing address of the person
submitting the request;
b. Contact
information for the person submitting the request, which includes a telephone
number or an e-mail address;
c. The
person's relationship with the deceased individual that makes the person
eligible to receive a certified copy of the deceased individual's certificate
of death registration;
d. The
deceased individual's:
i. Name in the
deceased individual's registered death record,
ii. Date of birth, and
iii. Date of death;
e. If known, the:
i. Sex of the deceased individual,
ii. State file number,
iii. Town or city of the deceased
individual's death,
iv. County of
the deceased individual's death,
v.
Place of the deceased individual's death,
vi. Funeral establishment or person
responsible for the final disposition of the deceased individual's human
remains, and
vii. Deceased
individual's Social Security Number;
f. Whether the certified copy of the deceased
individual's certificate of death registration is to be used in a claim against
the U.S. government for one of the following and, if so, which of the
following:
i. Social Security or similar
retirement benefits;
ii. Allotments
to dependents of military personnel on active service;
iii. Pensions to veterans of the armed forces
or their survivors;
iv. Payments of
U.S. government or NSLI life insurance proceeds; or
v. Any other claim that, as determined by the
State Registrar, meets the general requirements of A.R.S. §
39-122(A);
g. The number of certified copies of the
deceased individual's certificate of death registration being requested;
and
h. The dated signature of the
person submitting the request, either:
i.
With the person's signature notarized; or
ii. Accompanied by a copy of a valid,
government-issued form of photo identification for the person that contains the
person's name and signature;
2. One or more evidentiary documents
demonstrating that the person is eligible to receive a certified copy of the
deceased individual's certificate of death registration; and
3. Except as provided in A.R.S. §
39-122(A),
the fee in
R9-19-105 for each
certified copy of the deceased individual's certificate of death registration
being requested.
D. The
following provides examples of documentation that meets the requirement in
subsection (C)(2):
1. For the surviving
spouse of the deceased individual whose name is included in the deceased
individual's registered death record, a copy of the marriage certificate for
the deceased individual and the spouse;
2. For a person who is the deceased
individual's parent, grandparent, or adult child, grandchild, brother, or
sister:
a. Either:
i. A copy of one or more certificates of
birth registration or certificates of death registration that show the person's
relationship to the deceased individual or, if a parent's name is included in
the deceased individual's registered birth record or registered death record,
the deceased individual's parent; or
ii. For births or deaths registered in
Arizona, information about the person or a related person whose birth or death
was registered in Arizona, such as the person's name, date of birth, or
parent's name and date of birth or date of death, that would enable the
Department to locate the person's or related person's registered birth record
or registered death record; and
b. If applicable, a copy of a court order of
adoption, certified by the issuing court, or a certificate of adoption with a
court seal, for the deceased individual or the deceased individual's parent or
adult child, grandchild, brother, or sister that shows the person's
relationship to the deceased individual;
3. For a person designated in a power of
attorney, established by a person eligible according to
R9-19-314(B)(3),
(4), or (5):
a. A copy of the power of attorney;
and
b. Documentation as specified
in subsection (D)(1) or (2), demonstrating that the person is eligible,
according to
R9-19-314(B)(3),
(4), or (5), to receive a certified copy of
the deceased individual's certificate of death
registration;
4. For
another responsible person, a copy of documentation demonstrating that the
responsible person meets the definition of "responsible person" in AR.S. §
36-301;
5. For a person named in the deceased
individual's last will and testament as the executor of the deceased
individual's estate or as a beneficiary of the deceased individual's estate, a
copy of the deceased individual's last will and testament;
6. For a person named as a beneficiary of a
life insurance policy on the deceased individual, a copy of the life insurance
policy for the deceased individual or other documentation from the company that
issued the life insurance policy specifying the person as a
beneficiary;
7. For a person named
in a court order to receive a certified copy of the deceased individual's
certificate of death registration, a copy of the court order, certified by the
issuing court; and
8. For a person
authorized in writing to receive a certified copy of the deceased individual's
certificate of death registration by a person who is eligible to receive a
certified copy of the deceased individual's certificate of death registration
according to
R9-19-314(B)(3),
(4), (5), or (6):
a. A written statement from the person
authorized in writing to receive a certified copy of the deceased individual's
certificate of death registration, that includes:
i. The deceased individual's name;
ii. The name of and contact information for
the person authorized to receive a certified copy of the deceased individual's
certificate of death registration;
iii. The name of and contact information for
the person who is eligible to receive a certified copy of the deceased
individual's certificate of death registration according to
R9-19-314(B)(3),
(4), (5), or (6) and who authorized the
person in subsection (D)(8)(a)(ii) to receive a certified copy of the deceased
individual's certificate of death registration; and
iv. The signature of the person authorized to
receive a certified copy of the deceased individual's certificate of death
registration;
b. The
notarized signature of the person authorized to receive a certified copy of the
deceased individual's certificate of death registration or the copy of a valid,
government-issued form of photo identification that contains the name and
signature of the person authorized to receive a certified copy of the deceased
individual's certificate of death registration, as required in subsection
(C)(1)(h);
c. A copy of
documentation demonstrating that the person specified according to subsection
(D)(8)(a)(iii) is eligible to receive a certified copy of the deceased
individual's certificate of death registration; and
d. A copy of documentation demonstrating that
the person specified according to subsection (D)(8)(a)(ii) is authorized by the
person specified according to subsection (D)(8)(a)(iii) to receive a certified
copy of the deceased individual's certificate of death
registration.
E. An insurance company with which the
deceased individual had a policy, or a bank, a credit union, a mortgage lender,
or another financial institution with which the deceased individual had an
account or other business relationship may request a certified copy of a
deceased individual's certificate of death registration by submitting to the
State Registrar or a local registrar
1. A
written request, on the letterhead paper of the insurance company, bank, credit
union, mortgage lender, or other financial institution or in a
Department-provided format, that includes:
a.
The name and address of the insurance company, bank, credit union, mortgage
lender, or other financial institution;
b. The name of and contact information for
the insurance company's, bank's, credit union's, mortgage lender's, or other
financial institution's designee for the request, which includes a telephone
number or an e-mail address;
c. The
information in subsections (C)(1)(d and (e);
d. If applicable, a description of the policy
the deceased individual had with the insurance company;
e. If applicable, a description of the
account or other business relationship the deceased individual had with the
bank, credit union, mortgage lender, or other financial institution;
f. The reason the insurance company, bank,
credit union, mortgage lender, or other financial institution is requesting a
certified copy of the deceased individual's certificate of death registration;
and
g. The dated signature of the
insurance company's, bank's, credit union's, mortgage lender's, or other
financial institution's designee, either:
i.
With the designee's signature notarized; or
ii. Accompanied by a copy of a valid,
government-issued form of photo identification for the designee that contains
the designee's name and signature;
2. A copy of documentation verifying that the
designee is representing the insurance company, bank, credit union, mortgage
lender, or other financial institution;
3. As applicable, a copy of documentation
demonstrating that the deceased individual had a policy with the insurance
company or an account or other business relationship with the bank, credit
union, mortgage lender, or other financial institution; and
4. The fee in
R9-19-105 for the
certified copy of the deceased individual's certificate of death
registration.
F. A
hospital or other health care institution processing a claim against the
deceased individual's estate may request a certified copy of a deceased
individual's certificate of death registration by submitting to the State
Registrar or a local registrar
1. A written
request, on the letterhead paper of the hospital or other health care
institution or in a Department-provided format, that includes:
a. The name and address of the hospital or
other health care institution;
b.
The name of and contact information for the hospital's or other health care
institution's designee for the request, which includes a telephone number or an
e-mail address;
c. The information
in subsections (C)(1)(d) and (e);
d. A description of the claim against the
deceased individual's estate;
e.
The reason the hospital or other health care institution is requesting a
certified copy of the deceased individual's certificate of death registration;
and
f The dated signature of the hospital's or other health care institution's designee, either:
i.
With the designee's signature notarized; or
ii. Accompanied by a copy of a valid,
government-issued form of photo identification for the designee that contains
the designee's name and signature;
2. A copy of documentation verifying that the
designee is representing the hospital or other health care
institution;
3. A copy of
documentation demonstrating that the hospital or other health care institution
has a claim against the deceased individual's estate; and
4. The fee in
R9-19-105 for the
certified copy of the deceased individual's certificate of death
registration.
G. Another
person having a court order demonstrating a claim against the deceased
individual's estate may request a certified copy of a deceased individual's
certificate of death registration by submitting to the State Registrar or a
local registrar
1. A written request from the
person having a court order demonstrating a claim against the deceased
individual's estate, on the person's letterhead paper or in a
Department-provided format, that includes:
a.
The name of and contact information for the person having a court order
demonstrating a claim against the deceased individual's estate, which includes
a telephone number or an e-mail address;
b. If the person is not an individual, the
name of and contact information for the person's designee for the request,
which includes a telephone number or an e-mail address;
c. The information in subsections (C)(1)(d)
and (e);
d. A description of the
claim against the deceased individual's estate;
e. The reason the person is requesting a
certified copy of the deceased individual's certificate of death registration;
and f The dated signature of the person submitting the request or, if
applicable, the person's designee, either
i.
With the person's or designee's signature notarized; or
ii. Accompanied by a copy of a valid,
government-issued form of photo identification for the person or designee, as
applicable, that contains the person's or designee's name and
signature;
2.
If applicable a copy of documentation verifying that the designee is
representing the person;
3. A copy
of the court order demonstrating that the person has a claim against the
deceased individual's estate; and
4. The fee in
R9-19-105 for the
certified copy of the deceased individual's certificate of death
registration.
H. An
attorney representing a person who is eligible to receive a certified copy of
the deceased individual's certificate of death registration may request a
certified copy of a deceased individual's certificate of death registration by
submitting to the State Registrar or a local registrar:
1. A written request, on the attorney's
letterhead paper or in a Department-provided format, that includes:
a. The attorney's name and state bar
number;
b. Contact information for
the attorney, which includes a telephone number or an e-mail address;
c. The name of the person the attorney is
representing;
d. The relationship
of the person in subsection (H)(1)(c) to the deceased individual;
e. The information in subsections (C)(1)(d)
and (e);
f. If the attorney is
representing a person in
R9-19-314(B)(3)
through (12), the number of certified copies
of the individual's certificate of death registration being requested
g. The dated signature of the attorney,
either:
i. With the attorney's signature
notarized; or
ii. Accompanied by a
copy of a valid, government-issued form of photo identification for the
attorney that contains the attorney name and signature;
2. A copy of the
attorney's retainer agreement with the person who is eligible to receive a
certified copy of the deceased individual's certificate of death
registration;
3. The applicable
documentation demonstrating the eligibility of the person specified according
to subsection (H)(1)(c) to receive a certified copy of the deceased
individual's certificate of death registration; and
4. The fee in
R9-19-105 for each
certified copy of the deceased individual's certificate of death registration
being requested.
I. The
consulate of a foreign government eligible to receive a certified copy of a
deceased individual's certificate of death registration according to
R9-19-314(B)(18) may request a certified copy of a deceased individual's
certificate of death registration on behalf of one of the persons identified in
R9-19-314(B)(3), (4), (5) or (6) by submitting to the State Registrar or a
local registrar:
1. A written request, on the
letterhead of the consulate, that includes:
a. The name and address of the
consulate;
b. The name of and
contact information for the consulate's designee for the request, which
includes a telephone number or an e-mail address;
c. The name of the person the consulate is
representing;
d. The relationship
of the person in subsection (I)(1)(c) to the deceased individual;
e. The information required in subsection
(C)(1)(d) and (e);
f The reason the
consulate is requesting a certified copy of the individual's certificate of
death registration;
g. The number
of certified copies of the deceased individual's certificate of death
registration being requested; and
h. The dated signature of the consulate's
designee;
2.
Documentation verifying that the consulate's designee is representing the
consulate;
3. A written statement,
signed by the consulate's designee, attesting that the consulate has verified
that the person identified according to subsection (I)(1)(c) is eligible under
R9-19-314(B)(3), (4), (5) or (6) to receive a certified copy of the deceased
individual's certificate of death registration and
4. The fee in
R9-19-105 for each
certified copy of the deceased individual's certificate of death registration
being requested.
J. A
governmental agency processing a financial claim, a governmental benefit
application, or another form of compensation on behalf of a deceased individual
or the deceased individual's estate or having another official purpose for a
certified copy of the deceased individual's certificate of death registration
may request a certified copy of the deceased individual's certificate of death
registration by submitting to the State Registrar or a local registrar:
1. A written request, on the governmental
agency's letterhead paper or in a Department-provided format, that includes:
a. The name and address of the governmental
agency;
b. The information required
in subsection (C)(1)(d) and (e);
c.
The name of and contact information for the governmental agency's designee for
the request, which includes a telephone number or an e-mail address;
d. A description of the:
i. Action the governmental agency is taking
on behalf of the deceased individual or the deceased individual's estate,
or
ii. Official purpose for which
the governmental agency needs a certificate of the individual's death
registration;
e. The
reason the governmental agency is requesting a certified copy of the
individual's certificate of death registration; and
f. The dated signature of the governmental
agency's designee, accompanied by a copy of the designee's identification badge
from the governmental agency verifying that the designee is an employee of the
governmental agency; and
2. Unless the governmental agency is an
agency as defined in A.R.S. §
41-1001,
the fee in
R9-19-105 for the
certified copy of the deceased individual's certificate of death
registration.
Notes
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