Haw. Code R. § 11-265-1035 - Recordkeeping requirements
(a)
(1) Each owner or operator subject to the
provisions of this subchapter shall comply with the recordkeeping requirements
of this section.
(2) An owner or
operator of more than one hazardous waste management unit subject to the
provisions of this subchapter may comply with the recordkeeping requirements
for these hazardous waste management units in one recordkeeping system if the
system identifies each record by each hazardous waste management
unit.
(b) Owners and
operators must record the following information in the facility operating
record:
(1) For facilities that comply with
the provisions of paragraph 11-265-1033(a) (2), an implementation schedule that
includes dates by which the closed-vent system and control device will be
installed and in operation. The schedule must also include a rationale of why
the installation cannot be completed at an earlier date. The implementation
schedule must be in the facility operating record by the effective date that
the facility becomes subject to the provisions of this subchapter.
(2) Up-to-date documentation of compliance
with the process vent standards in section 11-265-1032 including:
(i) Information and data identifying all
affected process vents, annual throughput end operating hours of each affected
unit, estimated emission rates for each affected vent and for the overall
facility (i.e., the total emissions for all affected vents at the facility),
and the approximate location within the facility of each affected unit (e.g.,
identify the hazardous waste management units on a facility plot plan);
and
(ii) Information and data
supporting determinations of vent emissions and emission reductions achieved by
add-on control devices based on engineering calculations or source tests. For
the purpose of determining compliance, determinations of vent emissions and
emission reductions must be made using operating parameter values (e.g.,
temperatures, flow rates or vent stream organic compounds and concentrations)
that represent the conditions that result in maximum organic emissions, such as
when the waste management unit is operating at the highest load or capacity
level reasonably expected to occur. If the owner or operator takes any action
(e.g., managing a waste of different composition or increasing operating hours
of affected waste management units) that would result in an increase in total
organic emissions from affected process vents at the facility, then a new
determination is required.
(3) Where an owner or operator chooses to use
test data to determine the organic removal efficiency or total organic compound
concentration achieved by the control device, a performance test plan. The test
plan must include:
(i) A description of how
it is determined that the planned test is going to be conducted when the
hazardous waste management unit is operating at the highest load or capacity
level reasonably expected to occur. This shall include the estimated or design
flow rate and organic content of each vent stream and define the acceptable
operating ranges of key process and control device parameters during the test
program.
(ii) A detailed
engineering description of the closed-vent system and control device including:
(A) Manufacturer's name and model number of
control device.
(B) Type of control
device.
(C) Dimensions of the
control device.
(D)
Capacity.
(E) Construction
materials.
(iii) A
detailed description of sampling and monitoring procedures, including sampling
and monitoring locations in the system, the equipment to be used, sampling and
monitoring frequency, and planned analytical procedures for sample
analysis.
(4)
Documentation of compliance with section 11-265-1033 shall include the
following information:
(i) A list of all
information references and sources used in preparing the
documentation.
(ii) Records,
including the dates, of each compliance test required by subsection
11-265-1033(j).
(iii) If
engineering calculations are used, a design analysis, specifications, drawings,
schematics, and piping and instrumentation diagrams based on the appropriate
sections of "APTI Course 415: Control of Gaseous Emissions'' (incorporated by
reference as specified in section 11-260-11) or other engineering texts
acceptable to the director that present basic control device design
information. Documentation provided by the control device manufacturer or
vendor that describes the control device design in accordance with clauses
(b)(4)(iii)(A) through (b)(4)(iii)(G) may be used to comply with this
requirement. The design analysis shall address the vent stream characteristics
and control device operation parameters as specified below.
(A) For a thermal vapor incinerator, the
design analysis shall consider the vent stream composition, constituent
concentrations, and flow rate. The design analysis shall also establish the
design minimum and average temperature in the combustion zone and the
combustion zone residence time.
(B)
For a catalytic vapor incinerator, the design analysis shall consider the vent
stream composition, constituent concentrations, and flow rate. The design
analysis shall also establish the design minimum and average temperatures
across the catalyst bed inlet and outlet.
(C) For a boiler or process heater, the
design analysis shall consider the vent stream composition, constituent
concentrations, and flow rate. The design analysis shall also establish the
design minimum and average flame zone temperatures, combustion zone residence
time, and description of method and location where the vent stream is
introduced into the combustion zone.
(D) For a flare, the design analysis shall
consider the vent stream composition, constituent concentrations, and flow
rate. The design analysis shall also consider the requirements specified in
subsection 11-265-1033(d).
(E) For
a condenser, the design analysis shall consider the vent stream composition,
constituent concentrations, flow rate, relative humidity, and temperature. The
design analysis shall also establish the design outlet organic compound
concentration level, design average temperature of the condenser exhaust vent
stream, and design average temperatures of the coolant fluid at the condenser
inlet and outlet.
(F) For a carbon
adsorption system such as a fixed-bed adsorber that regenerates the carbon bed
directly onsite in the control device, the design analysis shall consider the
vent stream composition, constituent concentrations, flow rate, relative
humidity, and temperature. The design analysis shall also establish the design
exhaust vent stream organic compound concentration level, number and capacity
of carbon beds, type and working capacity of activated carbon used for carbon
beds, design total steam flow over the period of each complete carbon bed
regeneration cycle, duration of the carbon bed steaming and cooling/drying
cycles, design carbon bed temperature after regeneration, design carbon bed
regeneration time, and design service life of carbon.
(G) For a carbon adsorption system such as a
carbon canister that does not regenerate the carbon bed directly onsite in the
control device, the design analysis shall consider the vent stream composition,
constituent concentrations, flow rate, relative humidity, and temperature. The
design analysis shall also establish the design outlet organic concentration
level, capacity of carbon bed, type and working capacity of activated carbon
used for carbon bed, and design carbon replacement interval based on the total
carbon working capacity of the control device and source operating
schedule.
(iv) A
statement signed and dated by the owner or operator certifying that the
operating parameters used in the design analysis reasonably represent the
conditions that exist when the hazardous waste management unit is or would be
operating at the highest load or capacity level reasonably expected to
occur.
(v) A statement signed and
dated by the owner or operator certifying that the control device is designed
to operate at an efficiency of ninety-five percent or greater unless the total
organic concentration limit of subsection 11-265-1032(a) is achieved at an
efficiency less than ninety-five weight percent or the total organic emission
limits of subsection 11-265-1032(a) for affected process vents at the facility
can be attained by a control device involving vapor recovery at an efficiency
less than ninety-five weight percent. A statement provided by the control
device manufacturer or vendor certifying that the control equipment meets the
design specifications may be used to comply with this requirement.
(vi) If performance tests are used to
demonstrate compliance, all test results.
(c) Design documentation and monitoring,
operating, and inspection information for each closed-vent system and control
device required to comply with the provisions of this chapter shall be recorded
and kept up-to-date in the facility operating record. The information shall
include:
(1) Description and date of each
modification that is made to the closed-vent system or control device
design.
(2) Identification of
operating parameter, description of monitoring device, and diagram of
monitoring sensor location or locations used to comply with paragraphs
11-265-1033(f) (1) and 11-265-1033(f) (2).
(3) Monitoring, operating and inspection
information required by subsections 11-265-1033(f) through
11-265-1033(k).
(4) Date, time, and
duration of each period that occurs while the control device is operating when
any monitored parameter exceeds the value established in the control device
design analysis as specified below:
(i) For a
thermal vapor incinerator designed to operate with a minimum residence time of
0.50 seconds at a minimum temperature of seven-hundred and sixty degrees
Celsius period when the combustion temperature is below seven-hundred and sixty
degrees Celsius.
(ii) For a thermal
vapor incinerator designed to operate with an organic emission reduction
efficiency of ninety-five percent or greater, period when the combustion zone
temperature is more than twenty-eight degrees Celsius below the design average
combustion zone temperature established as a requirement of clause (b) (4)
(iii) (A).
(iii) For a catalytic
vapor incinerator, period when:
(A)
Temperature of the vent stream at the catalyst bed inlet is more than
twenty-eighty degrees Celsius below the average temperature of the inlet vent
stream established as a requirement of clause (b) (4) (iii) (B); or
(B) Temperature difference across the
catalyst bed is less than eighty percent of the design average temperature
difference established as a requirement of clause (b) (4) (iii) (B).
(iv) For a boiler or process
heater, period when:
(A) Flame zone
temperature is more than twenty-eight degrees Celsius below the design average
flame zone temperature established as a requirement of clause (b) (4) (iii)
(C); or
(B) Position changes where
the vent stream is introduced to the combustion zone from the location
established as a requirement of clause (b) (4) (iii) (C).
(v) For a flare, period when the pilot flame
is not ignited.
(vi) For a
condenser that complies with clause 11-265-1033(f)(2)(vi)(A), period when the
organic compound concentration level or readings of organic compounds in the
exhaust vent stream from the condenser are more than twenty percent greater
than the design outlet organic compound concentration level established as a
requirement of clause (b) (4) (iii) (E).
(vii) For a condenser that complies with
clause 11-265-1033(f)(2)(vi)(B), period when:
(A) Temperature of the exhaust vent stream
from the condenser is more than six degrees Celsius above the design average
exhaust vent stream temperature established as a requirement of clause (b) (4)
(iii) (E); or
(B) Temperature of
the coolant fluid exiting the condenser is more than six degrees Celsius above
the design average coolant fluid temperature at the condenser outlet
established as a requirement of clause (b) (4) (iii) (E).
(viii) For a carbon adsorption system such as
a fixed-bed carbon adsorber that regenerates the carbon bed directly onsite in
the control device and complies with clause 11-265-1033(f) (2) (vii) (A),
period when the organic compound concentration level or readings of organic
compounds in the exhaust vent stream from the carbon bed are more than twenty
percent greater than the design exhaust vent stream organic compound
concentration level established as a requirement of clause (b) (4) (iii)
(F).
(ix) For a carbon adsorption
system such as a fixed-bed carbon adsorber that regenerates the carbon bed
directly onsite in the control device and complies with clause 11-265-1033(f)
(2) (vii) (B), period when the vent stream continues to flow through the
control device beyond the predetermined carbon bed regeneration time
established as a requirement of clause (b)(4)(iii)(F).
(5) Explanation for each period recorded
under paragraph(c)(4) of the cause for control device operating parameter
exceeding the design value and the measures implemented to correct the control
device operation.
(6) For carbon
adsorption systems operated subject to requirements specified in subsection
11-265-1033(g) or paragraph 11-265-1033(h)(2), date when existing carbon in the
control device is replaced with fresh carbon.
(7) For carbon adsorption systems operated
subject to requirements specified in paragraph 11-265-1033(h)(1), a log that
records:
(i) Date and time when control
device is monitored for carbon breakthrough and the monitoring device
reading.
(ii) Date when existing
carbon in the control device is replaced with fresh carbon.
(8) Date of each control device
startup and shutdown.
(9) An owner
or operator designating any components of a closed-vent system as unsafe to
monitor pursuant to section 11-265-1033(n) shall record in a log that is kept
in the facility operating record the identification of closed-vent system
components that are designated as unsafe to monitor in accordance with the
requirements of section 11-265-1033(n), an explanation for each closed-vent
system component stating why the closed-vent system component is unsafe to
monitor, and the plan for monitoring each closed-vent system
component.
(10) When each leak is
detected as specified in section 11-265-1033(k), the following information
shall be recorded:
(i) The instrument
identification number, the closed-vent system component identification number,
and the operator name, initials, or identification number.
(ii) The date the leak was detected and the
date of first attempt to repair the leak.
(iii) The date of successful repair of the
leak.
(iv) Maximum instrument
reading measured by Method 21 of 40 CFR part 60, appendix A after it is
successfully repaired or determined to be nonrepairable.
(v) "Repair delayed" and the reason for the
delay if a leak is not repaired within 15 calendar days after discovery of the
leak.
(A) The owner or operator may develop a
written procedure that identifies the conditions that justify a delay of
repair. In such cases, reasons for delay of repair may be documented by citing
the relevant sections of the written procedure.
(B) If delay of repair was caused by
depletion of stocked parts, there must be documentation that the spare parts
were sufficiently stocked on-site before depletion and the reason for
depletion.
(d) Records of the monitoring, operating, and
inspection information required by paragraphs (c)(3) through (c)(10) shall be
maintained by the owner or operator for at least 3 years following the date of
each occurrence, measurement, maintenance, corrective action, or
record.
(e) For a control device
other than a thermal vapor incinerator, catalytic vapor incinerator, flare,
boiler, process heater, condenser, or carbon adsorption system, monitoring and
inspection information indicating proper operation and maintenance of the
control device must be recorded in the facility operating record.
(f) Up-to-date information and data used to
determine whether or not a process vent is subject to the requirements in
section 11-265-1032 including supporting documentation as required by paragraph
11-265-1034(d)(2) when application of the knowledge of the nature of the
hazardous waste stream or the process by which it was produced is used, shall
be recorded in a log that is kept in the facility operating record.
Notes
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