Ohio Admin. Code 3745-51-735 - Recordkeeping requirements - process vents
(A)
(1)
Each remanufacturer or other person who stores or
treats the hazardous secondary material subject to rules
3745-51-730 to
3745-51-735 of the
Administrative Code shall comply with the recordkeeping requirements of this
rule.
(2)
A remanufacturer or other person who stores or treats
the hazardous secondary material of more than one hazardous secondary material
management unit subject to rules
3745-51-730 to
3745-51-735 of the
Administrative Code may comply with the recordkeeping requirements for these
hazardous secondary material management units in one recordkeeping system if
the system identifies each record by each hazardous secondary material
management unit.
(B)
The
remanufacturer or other person who stores or treats the hazardous secondary
material shall keep the following records on-site:
(1)
For facilities
that comply with paragraph (A)(2) of rule
3745-51-733 of the
Administrative Code, an implementation schedule that includes dates by which
the closed-vent system and control device will be installed and in operation.
The schedule also shall include a rationale of why the installation cannot be
completed at an earlier date. The implementation schedule shall be kept on-site
at the facility by the effective date that the facility becomes subject to
rules 3745-51-730 to
3745-51-735 of the
Administrative Code.
(2)
Up to date documentation of compliance with the process
vent standards in rule
3745-51-732 of the
Administrative Code, including:
(a)
Information and data identifying all affected process
vents, annual throughput and operating hours of each affected unit, estimated
emission rates for each affected vent and for the overall facility (i.e., the
total emissions for all affected vents at the facility), and the approximate
location within the facility of each affected unit (e.g., identify the
hazardous secondary material management units on a facility plot
plan).
(b)
Information and data supporting determinations of vent
emissions and emission reductions achieved by add-on control devices based on
engineering calculations or source tests. For the purpose of determining
compliance, determinations of vent emissions and emission reductions shall be
made using operating parameter values (e.g., temperatures, flow rates, or vent
stream organic compounds and concentrations) that represent the conditions that
result in maximum organic emissions, such as when the hazardous secondary
material management unit is operating at the highest load or capacity level
reasonably expected to occur. If the remanufacturer or other person who stores
or treats the hazardous secondary material takes any action (e.g., managing a
material of different composition or increasing operating hours of affected
hazardous secondary material management units) that would result in an increase
in total organic emissions from affected process vents at the facility, then a
new determination is required.
(3)
Where a
remanufacturer or other person who stores or treats the hazardous secondary
material chooses to use test data to determine the organic removal efficiency
or total organic compound concentration achieved by the control device , a
performance test plan shall be developed and include:
(a)
A description of
how it is determined that the planned test will be conducted when the hazardous
secondary material management unit is operating at the highest load or capacity
level reasonably expected to occur. This shall include the estimated or design
flow rate and organic content of each vent stream and define the acceptable
operating ranges of key process and control device parameters during the test
program.
(b)
A detailed engineering description of the closed-vent
system and control device including:
(i)
Manufacturer's name and model number of control
device .
(ii)
Type of control device .
(iii)
Dimensions of
the control device .
(iv)
Capacity.
(v)
Construction
materials .
(c)
A detailed description of sampling and monitoring
procedures, including sampling and monitoring locations in the system, the
equipment to be used, sampling and monitoring frequency, and planned analytical
procedures for sample analysis.
(4)
Documentation of
compliance with rule
3745-51-733 of the
Administrative Code shall include the following information:
(a)
A list of all
information references and sources used in preparing the
documentation.
(b)
Records, including the dates, of each compliance test
required by paragraph (K) of rule
3745-51-733 of the
Administrative Code.
(c)
If engineering calculations are used, a design
analysis, specifications, drawings, schematics, and piping and instrumentation
diagrams based on the appropriate sections of "APTI Course 415: Control of
Gaseous Emissions" or other engineering texts acceptable to the director that
present basic control device design information. Documentation provided by the
control device manufacturer or vendor that describes the control device design
in accordance with paragraphs (B)(4)(c)(i) to (B)(4)(c)(vii) of this rule may
be used to comply with this requirement. The design analysis shall address the
vent stream characteristics and control device operation parameters as
specified here:
(i)
For a thermal vapor incinerator , the design analysis
shall consider the vent stream composition, constituent concentrations, and
flow rate. The design analysis also shall establish the design minimum and
average temperature in the combustion zone and the combustion zone residence
time.
(ii)
For a catalytic vapor incinerator , the design analysis
shall consider the vent stream composition, constituent concentrations, and
flow rate. The design analysis also shall establish the design minimum and
average temperatures across the catalyst bed inlet and outlet.
(iii)
For a boiler or
process heater , the design analysis shall consider the vent stream composition,
constituent concentrations, and flow rate. The design analysis also shall
establish the design minimum and average flame zone temperatures, combustion
zone residence time, and description of method and location where the vent
stream is introduced into the combustion zone.
(iv)
For a flare, the
design analysis shall consider the vent stream composition, constituent
concentrations, and flow rate. The design analysis also shall consider the
requirements specified in paragraph (D) of rule
3745-51-733 of the
Administrative Code.
(v)
For a condenser , the design analysis shall consider the
vent stream composition, constituent concentrations, flow rate, relative
humidity, and temperature. The design analysis also shall establish the design
outlet organic compound concentration level, design average temperature of the
condenser exhaust vent stream, and design average temperatures of the coolant
fluid at the condenser inlet and outlet.
(vi)
For a carbon
adsorption system such as a fixed-bed adsorber that regenerates the carbon bed
directly on-site in the control device , the design analysis shall consider the
vent stream composition, constituent concentrations, flow rate, relative
humidity, and temperature. The design analysis also shall establish the design
exhaust vent stream organic compound concentration level, number and capacity
of carbon beds, type and working capacity of activated carbon used for carbon
beds, design total steam flow over the period of each complete carbon bed
regeneration cycle, duration of the carbon bed steaming and cooling and drying
cycles, design carbon bed temperature after regeneration, design carbon bed
regeneration time, and design service life of carbon.
(vii)
For a carbon
adsorption system such as a carbon canister that does not regenerate the carbon
bed directly onsite in the control device , the design analysis shall consider
the vent stream composition, constituent concentrations, flow rate, relative
humidity, and temperature. The design analysis also shall establish the design
outlet organic concentration level, capacity of carbon bed, type and working
capacity of activated carbon used for carbon bed, and design carbon replacement
interval based on the total carbon working capacity of the control device and
source operating schedule.
(d)
A statement
signed and dated by the remanufacturer or other person who stores or treats the
hazardous secondary material certifying that the operating parameters used in
the design analysis reasonably represent the conditions that exist when the
hazardous secondary material management unit is or would be operating at the
highest load or capacity level reasonably expected to occur.
(e)
A statement
signed and dated by the remanufacturer or other person who stores or treats the
hazardous secondary material certifying that the control device is designed to
operate at an efficiency of ninety-five per cent or greater unless the total
organic concentration limit of paragraph (A) of rule
3745-51-732 of the
Administrative Code is achieved at an efficiency less than ninety-five weight
per cent or the total organic emission limits of paragraph (A) of rule
3745-51-732 of the
Administrative Code for affected process vents at the facility can be attained
by a control device involving vapor recovery at an efficiency less than
ninety-five weight per cent. A statement provided by the control device
manufacturer or vendor certifying that the control equipment meets the design
specifications may be used to comply with this requirement.
(f)
If performance
tests are used to demonstrate compliance, all test results.
(C)
Design documentation and monitoring, operating, and
inspection information for each closed-vent system and control device required
to comply with Chapter 3745-51 of the Administrative Code shall be recorded and
kept up to date at the facility. The information shall include:
(1)
Description and
date of each modification that is made to the closed-vent system or control
device design.
(2)
Identification of operating parameter, description of
monitoring device, and diagram of monitoring sensor location or locations used
to comply with paragraphs (F)(1) and (F)(2) of rule
3745-51-733 of the
Administrative Code.
(3)
Monitoring, operating, and inspection information
required by paragraphs (F) to (K) of rule
3745-51-733 of the
Administrative Code.
(4)
Date, time, and duration of each period that occurs
while the control device is operating when any monitored parameter exceeds the
value established in the control device design analysis as specified
here:
(a)
For a
thermal vapor incinerator designed to operate with a minimum residence time of
0.50 second at a minimum temperature of seven hundred sixty degrees Celsius,
period when the combustion temperature is below seven hundred sixty degrees
Celsius.
(b)
For a thermal vapor incinerator designed to operate
with an organic emission reduction efficiency of ninety-five weight per cent or
greater, period when the combustion zone temperature is more than twenty-eight
degrees Celsius below the design average combustion zone temperature
established as a requirement of paragraph (B)(4)(c)(i) of this
rule.
(c)
For a catalytic vapor incinerator , period when:
(i)
Temperature of
the vent stream at the catalyst bed inlet is more than twenty-eight degrees
Celsius below the average temperature of the inlet vent stream established as a
requirement of paragraph (B)(4)(c)(ii) of this rule; or
(ii)
Temperature
difference across the catalyst bed is less than eighty per cent of the design
average temperature difference established as a requirement of paragraph
(B)(4)(c)(ii) of this rule.
(d)
For a boiler or
process heater , period when:
(i)
Flame zone temperature is more than twenty-eight
degrees Celsius below the design average flame zone temperature established as
a requirement of paragraph (B)(4)(c)(iii) of this rule; or
(ii)
Position changes
where the vent stream is introduced to the combustion zone from the location
established as a requirement of paragraph (B)(4)(c)(iii) of this
rule.
(e)
For a flare, period when the pilot flame is not
ignited.
(f)
For a condenser that complies with paragraph
(F)(2)(f)(i) of rule
3745-51-733 of the
Administrative Code, period when the organic compound concentration level or
readings of organic compounds in the exhaust vent stream from the condenser are
more than twenty per cent greater than the design outlet organic compound
concentration level established as a requirement of paragraph (B)(4)(c)(v) of
this rule.
(g)
For a condenser that complies with paragraph
(F)(2)(f)(ii) of rule
3745-51-733 of the
Administrative Code, period when:
(i)
Temperature of the exhaust vent stream from the
condenser is more than six degrees Celsius above the design average exhaust
vent stream temperature established as a requirement of paragraph (B)(4)(c)(v)
of this rule; or
(ii)
Temperature of the coolant fluid exiting the condenser
is more than six Celsius above the design average coolant fluid temperature at
the condenser outlet established as a requirement of paragraph (B)(4)(c)(v) of
this rule.
(h)
For a carbon adsorption system such as a fixed-bed
carbon adsorber that regenerates the carbon bed directly on-site in the control
device and complies with paragraph (F)(2)(g)(i) of rule
3745-51-733 of the
Administrative Code, period when the organic compound concentration level or
readings of organic compounds in the exhaust vent stream from the carbon bed
are more than twenty per cent greater than the design exhaust vent stream
organic compound concentration level established as a requirement of paragraph
(B)(4)(c)(vi) of this rule.
(i)
For a carbon
adsorption system such as a fixed-bed carbon adsorber that regenerates the
carbon bed directly on-site in the control device and complies with paragraph
(F)(2)(g)(ii) of rule
3745-51-733 of the
Administrative Code, period when the vent stream continues to flow through the
control device beyond the predetermined carbon bed regeneration time
established as a requirement of paragraph (B)(4)(c)(vi) of this
rule.
(5)
Explanation for each period recorded under paragraph
(C)(4) of this rule of the cause for control device operating parameter
exceeding the design value and the measures implemented to correct the control
device operation.
(6)
For a carbon adsorption system operated subject to
requirements specified in paragraph (G) or (H)(2) of rule
3745-51-733 of the
Administrative Code), date when existing carbon in the control device is
replaced with fresh carbon.
(7)
For a carbon
adsorption system operated subject to requirements specified in paragraph
(H)(1) of rule
3745-51-733 of the
Administrative Code, a log that records:
(a)
Date and time
when control device is monitored for carbon breakthrough and the monitoring
device reading.
(b)
Date when existing carbon in the control device is
replaced with fresh carbon.
(8)
Date of each
control device startup and shutdown.
(9)
A remanufacturer
or other person who stores or treats the hazardous secondary material
designating any components of a closed-vent system as unsafe to monitor
pursuant to paragraph (O) of rule
3745-51-733 of the
Administrative Code shall record in a log that is kept at the facility the
identification of closed-vent system components that are designated as unsafe
to monitor in accordance with the requirements of paragraph (O) of rule
3745-51-733 of the
Administrative Code, an explanation for each closed-vent system component
stating why the closed-vent system component is unsafe to monitor, and the plan
for monitoring each closed-vent system component.
(10)
When each leak
is detected as specified in paragraph (L) of rule
3745-51-733 of the
Administrative Code, the following information shall be recorded:
(a)
The instrument
identification number, the closed-vent system component identification number,
and the operator name, initials, or identification number.
(b)
The date the leak
was detected and the date of first attempt to repair the leak.
(c)
The date of
successful repair of the leak.
(d)
Maximum
instrument reading measured by method 21 of 40 CFR Part 60 appendix A after the
instrument is successfully repaired or determined to be
nonrepairable.
(e)
"Repair delayed" and the reason for the delay if a leak
is not repaired within fifteen calendar days after discovery of the leak.
(i)
The
remanufacturer or other person who stores or treats the hazardous secondary
material may develop a written procedure that identifies the conditions that
justify a delay of repair. In such cases, reasons for delay of repair may be
documented by citing the relevant sections of the written
procedure.
(ii)
If delay of repair was caused by depletion of stocked
parts, there shall be documentation that the spare parts were sufficiently
stocked on-site before depletion, and the reason for depletion.
(D)
Records of the monitoring, operating, and inspection
information required by paragraphs (C)(3) to (C)(10) of this rule shall be
maintained by the owner or operator for at least three years after the date of
each occurrence, measurement, maintenance, corrective action, or
record.
(E)
For a control device other than a thermal vapor
incinerator , catalytic vapor incinerator , flare, boiler, process heater ,
condenser , or carbon adsorption system, the director will specify the
appropriate recordkeeping requirements.
(F)
Up to date
information and data used to determine whether or not a process vent is subject
to the requirements in rule
3745-51-732 of the
Administrative Code including supporting documentation as required by paragraph
(D)(2) of rule
3745-51-734 of the
Administrative Code when application of the knowledge of the nature of the
hazardous secondary material stream or the process by which the hazardous
secondary material was produced is used, shall be recorded in a log that is
kept at the facility.
Notes
Five Year Review (FYR) Dates: Exempt
Promulgated Under: 119.03
Statutory Authority: 3734.12
Rule Amplifies: 3734.12
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