Ohio Admin. Code 3745-51-789 - Recordkeeping requirements - tanks and containers
(A)
Each
remanufacturer or other person who stores or treats the hazardous secondary
material subject to requirements of rules
3745-51-780 to
3745-51-789 of the
Administrative Code shall record and maintain the information specified in
paragraphs (B) to (J) of this rule, as applicable to the facility. Except for
air emission control equipment design documentation and information required by
paragraphs (I) and (J) of this rule, records required by this shall be
maintained at the facility for a minimum of three years. Air emission control
equipment design documentation shall be maintained at the facility until the
air emission control equipment is replaced or otherwise no longer in service.
Information required by paragraphs (I) and (J) of this rule shall be maintained
at the facility for as long as the hazardous secondary material management unit
is not using air emission controls specified in rules
3745-51-784 to
3745-51-787 of the
Administrative Code in accordance with the conditions specified in paragraph
(B)(7) or (D) of rule
3745-51-780 of the
Administrative Code, respectively.
(B)
The
remanufacturer or other person who stores or treats the hazardous secondary
material using a tank with air emission controls in accordance with the
requirements of rule
3745-51-784 of the
Administrative Code shall prepare and maintain records for the tank that
include the following information:
(1)
For each tank using air emission controls in accordance
with the requirements of rule
3745-51-784 of the
Administrative Code, the remanufacturer or other person who stores or treats
the hazardous secondary material shall record:
(a)
A tank
identification number (or other unique identification description as selected
by the remanufacturer or other person who stores or treats the hazardous
secondary material).
(b)
A record for each inspection required by rule
3745-51-784 of the
Administrative Code that includes the following information:
(i)
Date inspection
was conducted.
(ii)
For each defect detected during the inspection, the
location of the defect, a description of the defect, the date of detection, and
corrective action taken to repair the defect. In the event that repair of the
defect is delayed in accordance with the requirements of rule
3745-51-784 of the
Administrative Code, the remanufacturer or other person who stores or treats
the hazardous secondary material shall also record the reason for the delay and
the date that completion of repair of the defect is expected.
(2)
In addition to the information required by paragraph
(B)(1) of this rule, the remanufacturer or other person who stores or treats
the hazardous secondary material shall record the following information, as
applicable to the tank:
(a)
The remanufacturer or other person who stores or treats
the hazardous secondary material using a fixed roof to comply with the "Tank
Level 1" control requirements specified in paragraph (C) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain records for each determination
for the maximum organic vapor pressure of the hazardous secondary material in
the tank performed in accordance with the requirements of paragraph (C) of rule
3745-51-784 of the
Administrative Code. The records shall include the date and time the samples
were collected, the analysis method used, and the analysis
results.
(b)
The remanufacturer or other person who stores or treats
the hazardous secondary material using an internal floating roof to comply with
the "Tank Level 2" control requirements specified in paragraph (E) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain documentation describing the
floating roof design.
(c)
Remanufacturer or other persons who store or treat the
hazardous secondary material using an external floating roof to comply with the
"Tank Level 2" control requirements specified in paragraph (F) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain the following records:
(i)
Documentation
describing the floating roof design and the dimensions of the
tank.
(ii)
Records for each seal gap inspection required by
paragraph (F)(3) of rule
3745-51-784 of the
Administrative Code describing the results of the seal gap measurements. The
records shall include the date that the measurements were performed, the raw
data obtained for the measurements, and the calculations of the total gap
surface area. In the event that the seal gap measurements do not conform to the
specifications in paragraph (F)(1) of rule
3745-51-784 of the
Administrative Code, the records shall include a description of the repairs
that were made, the date the repairs were made, and the date the tank was
emptied, if necessary.
(d)
Each
remanufacturer or other person who stores or treats the hazardous secondary
material using an enclosure to comply with the "Tank Level 2" control
requirements specified in paragraph (I) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain the following records:
(i)
Records for the
most recent set of calculations and measurements performed by the
remanufacturer or other person stores or treats the hazardous secondary
material to verify that the enclosure meets the criteria of a permanent total
enclosure as specified in "Procedure T- Criteria for and Verification of a
Permanent or Temporary Total Enclosure " under
40 CFR
52.741 appendix B.
(ii)
Records required
for the closed-vent system and control device in accordance with the
requirements of paragraph (E) of this rule.
(C)
[Reserved.]
(D)
The
remanufacturer or other person who stores or treats the hazardous secondary
material using containers with "Container Level 3" air emission controls in
accordance with the requirements of rule
3745-51-786 of the
Administrative Code shall prepare and maintain records that include the
following information:
(1)
Records for the most recent set of calculations and
measurements performed by the remanufacturer or other person who stores or
treats the hazardous secondary material to verify that the enclosure meets the
criteria of a permanent total enclosure as specified in "Procedure T- Criteria
for and Verification of a Permanent or Temporary Total Enclosure " under
40 CFR
52.741 appendix B.
(2)
Records required
for the closed-vent system and control device in accordance with the
requirements of paragraph (E) of this rule.
(E)
The
remanufacturer or other person who stores or treats the hazardous secondary
material using a closed-vent system and control device in accordance with the
requirements of rule
3745-51-787 of the
Administrative Code shall prepare and maintain records that include the
following information:
(1)
Documentation for the closed-vent system and control
device that includes:
(a)
Certification that is signed and dated by the
remanufacturer or other person who stores or treats the hazardous secondary
material stating that the control device is designed to operate at the
performance level documented by a design analysis as specified in paragraph
(E)(1)(b) of this rule or by performance tests as specified in paragraph
(E)(1)(c) of this rule when the tank or container is or would be operating at
capacity or the highest level reasonably expected to occur.
(b)
If a design
analysis is used, then design documentation as specified in paragraph (B)(4) of
rule 3745-51-735 of the
Administrative Code. The documentation shall include information prepared by
the remanufacturer or other person who stores or treats the hazardous secondary
material or provided by the control device manufacturer or vendor that
describes the control device design in accordance with paragraph (B)(4)(c) of
rule 3745-51-735 of the
Administrative Code and certification by the remanufacturer or other person who
stores or treats the hazardous secondary material that the control equipment
meets the applicable specifications.
(c)
If performance
tests are used, then a performance test plan as specified in paragraph (B)(3)
of rule 3745-51-735 of the
Administrative Code and all test results.
(d)
Information as
required by paragraphs (C)(1) to (C)(2) of rule
3745-51-735 of the
Administrative Code, as applicable.
(e)
A remanufacturer
or other person who stores or treats the hazardous secondary material shall
record, on a semiannual basis, the information specified in paragraphs
(E)(1)(e)(i) and (E)(1)(e)(ii) of this rule for those planned routine
maintenance operations that would require the control device not to meet the
requirements of paragraph (C)(1)(a), (C)(1)(b), or (C)(1)(c) of rule
3745-51-787 of the
Administrative Code, as applicable.
(i)
A description of the planned routine maintenance that
is anticipated to be performed for the control device during the next six-month
period. This description shall include the type of maintenance necessary,
planned frequency of maintenance, and lengths of maintenance
periods.
(ii)
A description of the planned routine maintenance that
was performed for the control device during the previous six-month period. This
description shall include the type of maintenance performed and the total
number of hours during those six months that the control device did not meet
the requirements of paragraph (C)(1)(a), (C)(1)(b), or (C)(1)(c) of rule
3745-51-787 of the
Administrative Code as applicable, due to planned routine
maintenance.
(f)
A remanufacturer or other person who stores or treats
the hazardous secondary material shall record the information specified in
paragraphs (E)(1)(f)(i) to (E)(1)(f)(iii) of this rule for those unexpected
control device system malfunctions that would require the control device not to
meet the requirements of paragraph (C)(1)(a), (C)(1)(b), or (C)(1)(c) of rule
3745-51-787 of the
Administrative Code, as applicable.
(i)
The occurrence and duration of each malfunction of the
control device system.
(ii)
The duration of each period during a malfunction when
gases, vapors, or fumes are vented from the hazardous secondary material
management unit through the closed-vent system to the control device while the
control device is not properly functioning.
(iii)
Actions taken
during periods of malfunction to restore a malfunctioning control device to
control device 's normal or usual manner of operation.
(g)
Records of the management of carbon removed from a carbon
adsorption system conducted in accordance with paragraph (C)(3)(b) of rule
3745-51-787 of the
Administrative Code.
(F)
(1)
The remanufacturer or other person who stores or treats
the hazardous secondary material using a tank or container exempted under the
hazardous secondary material organic concentration conditions specified in
paragraph (C)(1) or paragraphs (C)(2)(a) to (C)(2)(f) of rule
3745-51-782 of the
Administrative Code, shall prepare and maintain at the facility records
documenting the information used for each material determination (e.g., test
results, measurements, calculations, and other documentation). If analysis
results for material samples are used for the material determination , then the
remanufacturer or other person who stores or treats the hazardous secondary
material shall record the date, time, and location that each material sample is
collected in accordance with applicable requirements of rule
3745-51-783 of the
Administrative Code.
(2)
[Reserved.]
(G)
A remanufacturer
or other person who stores or treats the hazardous secondary material
designating a cover as "unsafe to inspect and monitor" pursuant to paragraph
(L) of rule
3745-51-784 or paragraph (G) of
rule 3745-51-785 of the Administrative Code shall record and keep at facility
the identification numbers for hazardous secondary material management units
with covers that are designated as "unsafe to inspect and monitor," the
explanation for each cover stating why the cover is unsafe to inspect and
monitor, and the plan and schedule for inspecting and monitoring each
cover .
(H)
The remanufacturer or other person who stores or treats
the hazardous secondary material that is subject to rules
3745-51-780 to
3745-51-789 of the
Administrative Code and to the control device standards in 40 CFR Part 60
subpart VV, or 40 CFR Part 61 subpart V, may elect to demonstrate compliance
with the applicable provisions of rules
3745-51-780 to
3745-51-789 of the
Administrative Code by documentation either pursuant to rules
3745-51-780 to
3745-51-789 of the
Administrative Code, or pursuant to 40 CFR Part 60 subpart VV or 40 CFR Part 61
subpart V, to the extent that the documentation required by 40 CFR Part 60 or
40 CFR Part 61 duplicates the documentation required by this rule.
Notes
Five Year Review (FYR) Dates: Exempt
Promulgated Under: 119.03
Statutory Authority: 3734.12
Rule Amplifies: 3734.12
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