Ohio Admin. Code 3745-51-789 - Recordkeeping requirements - tanks and containers
(A)
Each remanufacturer or other person who stores or treats the hazardous
secondary material subject to requirements of rules
3745-51-780 to
3745-51-789 of the
Administrative Code shall record and maintain the information specified in
paragraphs (B) to (J) of this rule, as applicable to the facility. Except for
air emission control equipment design documentation and information required by
paragraphs (I) and (J) of this rule, records required by this shall be
maintained at the facility for a minimum of three years. Air emission control
equipment design documentation shall be maintained at the facility until the
air emission control equipment is replaced or otherwise no longer in service.
Information required by paragraphs (I) and (J) of this rule shall be maintained
at the facility for as long as the hazardous secondary material management unit
is not using air emission controls specified in rules
3745-51-784 to
3745-51-787 of the
Administrative Code in accordance with the conditions specified in
paragraph (B)(7) or (D) of rule
3745-51-780 of the
Administrative Code,
respectively.
(B) The
remanufacturer or other person who stores or treats the hazardous secondary
material using a tank with air emission controls in accordance with the
requirements of rule
3745-51-784 of the
Administrative Code shall prepare and maintain records for the tank that
include the following information:
(1) For
each tank using air emission controls in accordance with the requirements of
rule 3745-51-784 of the
Administrative Code, the remanufacturer or other person who stores or treats
the hazardous secondary material shall record:
(a) A tank identification number (or other
unique identification description as selected by the remanufacturer or other
person who stores or treats the hazardous secondary material).
(b) A record for each inspection required by
rule 3745-51-784 of the
Administrative Code that includes the following information:
(i) Date inspection was conducted.
(ii) For each defect detected during the
inspection, the location of the defect, a description of the defect, the date
of detection, and corrective action taken to repair the defect. In the event
that repair of the defect is delayed in accordance with the requirements of
rule 3745-51-784 of the
Administrative Code, the remanufacturer or other person who stores or treats
the hazardous secondary material shall also record the reason for the delay and
the date that completion of repair of the defect is expected.
(2) In addition to the
information required by paragraph (B)(1) of this rule, the remanufacturer or
other person who stores or treats the hazardous secondary material shall record
the following information, as applicable to the tank:
(a) The remanufacturer or other person who
stores or treats the hazardous secondary material using a fixed roof to comply
with the "Tank Level 1" control requirements specified in paragraph (C) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain records for each determination
for the maximum organic vapor pressure of the hazardous secondary material in
the tank performed in accordance with the requirements of paragraph (C) of rule
3745-51-784 of the
Administrative Code. The records shall include the date and time the samples
were collected, the analysis method used, and the analysis results.
(b) The remanufacturer or other person who
stores or treats the hazardous secondary material using an internal floating
roof to comply with the "Tank Level 2" control requirements specified in
paragraph (E) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain documentation describing the
floating roof design.
(c)
Remanufacturer or other persons who store or treat the hazardous secondary
material using an external floating roof to comply with the "Tank Level 2"
control requirements specified in paragraph (F) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain the following records:
(i) Documentation describing the floating
roof design and the dimensions of the tank.
(ii) Records for each seal gap inspection
required by paragraph (F)(3) of rule
3745-51-784 of the
Administrative Code describing the results of the seal gap measurements. The
records shall include the date that the measurements were performed, the raw
data obtained for the measurements, and the calculations of the total gap
surface area. In the event that the seal gap measurements do not conform to the
specifications in paragraph (F)(1) of rule
3745-51-784 of the
Administrative Code, the records shall include a description of the repairs
that were made, the date the repairs were made, and the date the tank was
emptied, if necessary.
(d) Each remanufacturer or other person who
stores or treats the hazardous secondary material using an enclosure to comply
with the "Tank Level 2" control requirements specified in paragraph (I) of rule
3745-51-784 of the
Administrative Code shall prepare and maintain the following records:
(i) Records for the most recent set of
calculations and measurements performed by the remanufacturer or other person
stores or treats the hazardous secondary material to verify that the enclosure
meets the criteria of a permanent total enclosure as specified in "Procedure T-
Criteria for and Verification of a Permanent or Temporary Total Enclosure"
under 40 CFR
52.741 appendix B.
(ii) Records required for the closed-vent
system and control device in accordance with the requirements of paragraph (E)
of this rule.
(C) [Reserved.]
(D) The remanufacturer or other person who
stores or treats the hazardous secondary material using containers with
"Container Level 3" air emission controls in accordance with the requirements
of rule 3745-51-786 of the
Administrative Code shall prepare and maintain records that include the
following information:
(1) Records for the
most recent set of calculations and measurements performed by the
remanufacturer or other person who stores or treats the hazardous secondary
material to verify that the enclosure meets the criteria of a permanent total
enclosure as specified in "Procedure T- Criteria for and Verification of a
Permanent or Temporary Total Enclosure" under
40 CFR
52.741 appendix B.
(2) Records required for the closed-vent
system and control device in accordance with the requirements of paragraph (E)
of this rule.
(E) The
remanufacturer or other person who stores or treats the hazardous secondary
material using a closed-vent system and control device in accordance with the
requirements of rule
3745-51-787 of the
Administrative Code shall prepare and maintain records that include the
following information:
(1) Documentation for
the closed-vent system and control device that includes:
(a) Certification that is signed and dated by
the remanufacturer or other person who stores or treats the hazardous secondary
material stating that the control device is designed to operate at the
performance level documented by a design analysis as specified in paragraph
(E)(1)(b) of this rule or by performance tests as specified in paragraph
(E)(1)(c) of this rule when the tank or container is or would be operating at
capacity or the highest level reasonably expected to occur.
(b) If a design analysis is used, then design
documentation as specified in paragraph (B)(4) of rule
3745-51-735 of the
Administrative Code. The documentation shall include information prepared by
the remanufacturer or other person who stores or treats the hazardous secondary
material or provided by the control device manufacturer or vendor that
describes the control device design in accordance with paragraph (B)(4)(c) of
rule 3745-51-735 of the
Administrative Code and certification by the remanufacturer or other person who
stores or treats the hazardous secondary material that the control equipment
meets the applicable specifications.
(c) If performance tests are used, then a
performance test plan as specified in paragraph (B)(3) of rule
3745-51-735 of the
Administrative Code and all test results.
(d) Information as required by paragraphs
(C)(1) to (C)(2) of rule
3745-51-735 of the
Administrative Code, as applicable.
(e) A remanufacturer or other person who
stores or treats the hazardous secondary material shall record, on a semiannual
basis, the information specified in paragraphs (E)(1)(e)(i) and (E)(1)(e)(ii)
of this rule for those planned routine maintenance operations that would
require the control device not to meet the requirements of paragraph (C)(1)(a),
(C)(1)(b), or (C)(1)(c) of rule
3745-51-787 of the
Administrative Code, as applicable.
(i) A
description of the planned routine maintenance that is anticipated to be
performed for the control device during the next six-month period. This
description shall include the type of maintenance necessary, planned frequency
of maintenance, and lengths of maintenance periods.
(ii) A description of the planned routine
maintenance that was performed for the control device during the previous
six-month period. This description shall include the type of maintenance
performed and the total number of hours during those six months that the
control device did not meet the requirements of paragraph (C)(1)(a), (C)(1)(b),
or (C)(1)(c) of rule
3745-51-787 of the
Administrative Code as applicable, due to planned routine
maintenance.
(f) A
remanufacturer or other person who stores or treats the hazardous secondary
material shall record the information specified in paragraphs (E)(1)(f)(i) to
(E)(1)(f)(iii) of this rule for those unexpected control device system
malfunctions that would require the control device not to meet the requirements
of paragraph (C)(1)(a), (C)(1)(b), or (C)(1)(c) of rule
3745-51-787 of the
Administrative Code, as applicable.
(i) The
occurrence and duration of each malfunction of the control device
system.
(ii) The duration of each
period during a malfunction when gases, vapors, or fumes are vented from the
hazardous secondary material management unit through the closed-vent system to
the control device while the control device is not properly
functioning.
(iii) Actions taken
during periods of malfunction to restore a malfunctioning control device to
control device's normal or usual manner of operation.
(g) Records of the management of carbon
removed from a carbon adsorption system conducted in accordance with paragraph
(C)(3)(b) of rule
3745-51-787 of the
Administrative Code.
(2) [Reserved.]
(G) A remanufacturer or other
person who stores or treats the hazardous secondary material designating a
cover as "unsafe to inspect and monitor" pursuant to paragraph (L) of rule
3745-51-784
or paragraph (G) of rule 3745-51-785 of the
Administrative Code shall record and keep at facility the identification
numbers for hazardous secondary material management units with covers that are
designated as "unsafe to inspect and monitor, " the explanation for each cover
stating why the cover is unsafe to inspect and monitor, and the plan and
schedule for inspecting and monitoring each cover.
(H) The remanufacturer or other person who
stores or treats the hazardous secondary material that is subject to rules
3745-51-780 to
3745-51-789 of the
Administrative Code and to the control device standards in 40 CFR Part 60
subpart VV, or 40 CFR Part 61 subpart V, may elect to demonstrate compliance
with the applicable provisions of rules
3745-51-780 to
3745-51-789 of the
Administrative Code by documentation either pursuant to rules
3745-51-780 to
3745-51-789 of the
Administrative Code, or pursuant to 40 CFR Part 60 subpart VV or 40 CFR Part 61
subpart V, to the extent that the documentation required by 40 CFR Part 60 or
40 CFR Part 61 duplicates the documentation required by this rule.
[Comment: For dates of non-regulatory government publications, publications of recognized organizations and associations, federal rules, and federal statutory provisions referenced in this rule, see rule 3745-50-11 of the Administrative Code titled "Incorporated by reference."]
Notes
Five Year Review (FYR) Dates: Exempt
Promulgated Under: 119.03
Statutory Authority: 3734.12
Rule Amplifies: 3734.12
Prior Effective Dates: 06/12/2023
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