Utah Admin. Code R25-7-17 - Booking Rental Vehicles
(1) A traveler may
rent a vehicle if approved in writing before the traveler departs. See
Subsections R25-7-6(1)(c)
through R25-7-6(1)(e)
for who shall approve a rental vehicle.
(2) A vehicle shall be rented in the
traveler's own name.
(3)
(a) A traveler shall book a rental vehicle
through a contracted rental company by using the state's travel system or the
State Travel Office.
(b) A traveler
shall use a vehicle rented through a state contract only for business travel
days.
(4) When booking a
vehicle, a traveler shall reserve the type of vehicle based on business
needs.
(5) A traveler may not rent
a vehicle if staying at a conference hotel, except for rare circumstances.
(a) A request for a rental vehicle at a
conference hotel must be approved in writing by the executive director or
designee before the traveler departs.
(b) In the request, the traveler shall
explain in writing why renting a vehicle is necessary.
(c) The request for a rental and the approval
shall be included with the sufficient documentation needed for the expense as
explained in Subsection
R25-7-7(3)(c).
Notes
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