Utah Admin. Code R277-484-6 - Official Data Source and Required LEA Compatibility
(1) The Superintendent shall load operational
data collections into the Data Warehouse as of the submission deadlines
specified.
(2) The Data Warehouse
shall be the sole official source of data for annual:
(a) school performance reports required under
Section 53E-5-204;
(b) determination of state and federal
accountability reports; and
(c)
submission of data files to the U.S. Department of Education.
(3) The Superintendent shall
maintain a database of LEA and school:
(a)
demographic information;
(b)
openings;
(c) closures;
and
(d) contact information for
designated individuals.
(4)
(a) An
LEA shall use an SIS approved by the Superintendent to ensure compatibility
with Board data collection systems.
(b) The Superintendent shall maintain a list
of approved student information systems.
(5) Before the Superintendent granting
approval for an LEA to initiate or replace a student information system that
was not previously approved, the LEA shall:
(a) send written request for approval to the
Superintendent no later than November 15 of the year before the year the LEA
proposes to use the SIS for production software;
(b) submit documentation to the
Superintendent that the new or modified student information system is SIF
certified;
(c) submit documentation
to the Superintendent that an SIF agent can meet the UTREx specifications
profile for Vertical Reporting Framework (VRF) and eTranscripts;
(d) ensure that a new student information
system can generate valid data collection by submitting an actual file to the
Superintendent for review;
(e)
ensure that the new student information system can generate the Statewide
Student Identifier (SSID) request file by submitting an actual file to the
Superintendent for review.
(6)
(a) The
Superintendent shall review documentation and grant or deny an LEA submission
under Subsection (4) within 30 calendar days.
(b) An approved replacement system shall run
in parallel to a state-approved system for a period of at least three months
and be able to generate duplicate reports to previously generated
information.
(7) An LEA
shall submit daily updates to the Board Clearinghouse using School
Interoperability Framework (SIF) objects defined in the UTREx Clearinghouse
specification.
(8) An LEA shall
electronically submit all public high school transcripts requested by a public
education post-secondary school if the post-secondary school is capable of
receiving transcripts through the electronic transcript service designated by
the Superintendent.
(9) No later
than June 30, 2017, an LEA shall ensure that data collected in the Utah Student
Record Store for a Student Achievement Backpack is integrated into the LEA's
SIS and is made available to a student's parent or guardian and an authorized
LEA user in an easily accessible viewing format.
(10) Failure to comply with any of the
requirements of this Section
R277-484-5 may result in a
recommendation for corrective action in accordance with Rule
R277-114.
Notes
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