Utah Admin. Code R277-725-3 - Course Enrollment and Administration

(1) The contractor shall provide an enrollment platform, separate from the Board's SOEP platform, and make this platform available for the purposes specified in this rule and the contractor's contract with the Board.

(2) The contractor shall develop and administer procedures for notifying eligible students, parents, and counselors of course enrollment details and changes to CCAs, including start date and provider contact information.

(3) An eligible student, parent, provider, or school counselor may enroll an eligible student in a course through the provider's platform and initiate a CCA.

(4) The contractor shall develop and administer procedures for student enrollment and CCA approval.

(5) A provider shall respond to an enrollment request through the contractor's enrollment platform within three business days of receipt.

(6) The contractor shall issue a student a notice of enrollment and a unique student identifier following a provider's acceptance, if:

(a) the enrollment does not exceed the value of existing budgetary allocations; and

(b) the student completes registration procedures to verify student identity and provides necessary student data, as set forth in Subsection 53E-9-301(12).

(7) If the program lacks sufficient legislative appropriations, the contractor shall prioritize funding for students set to graduate from high school during the school year in which the course is offered.

(8) The contractor shall facilitate provider reporting of student enrollment and participation in an online course to support provider payment and accountability.

(9) A provider shall inform a student and the student's parents of travel expectations to fulfill course requirements, including participation in a proctored assessment or other activity outside a student's home prior to instruction.

(10) A student shall complete courses consistent with expectations communicated to the student and student's parents prior to the initiation of instruction.

(11) A provider shall provide eligible students and their parents with email and telephone contacts to allow communication with the provider during regular business hours.

(12)

(a) A provider shall submit to the contractor a standard of active participation indicating learner-validated enrollment measurements used to monitor student activity.

(b) A provider's measure shall include one or more of the following:

(i) a minimum student login or teacher contact requirement appropriate to a digital environment;

(ii) required periodic contact with a licensed educator appropriate to a digital environment;

(iii) a minimum hourly requirement per day or per week for standard digital course activity; and

(iv) required timelines for completion of assignments, coursework, or progress toward academic goals.

(13) Using the contractor's enrollment platform, a provider shall within five business days following the 20 school day statutory period for student withdrawal:

(a) confirm a student's active participation in a course of record; or

(b) record a student's lack of active participation.

(14)

(a) The provider shall securely transmit official course transcripts to a student or the student's parents no later than June 30 annually.

(b) The transcript shall identify the provider as the grantor of course credits and include the student's unique student identifier assigned by the Superintendent.

(15) A provider is responsible for complete and timely submission of record changes to executed CCAs.

(16) A provider shall update all CCAs to the nearest credit value earned and close all CCAs by June 30 annually.

(17) A provider shall adhere to timelines and standards communicated by a primary school of enrollment for transmission of student grades and enrollment in online courses to facilitate:

(a) school awards and honors;

(b) participation in interscholastic activities; and

(c) high school graduation.

(18) A provider shall:

(a) disclose any student fees in courses provided to the contractor as part of the provider's annual submission of course lists;

(b) satisfy the requirements of Rule R277-407; and

(c) provide fee waivers where appropriate, including access to an online course, technology, and wi-fi service.

(19) A provider shall provide to the contractor and annually update a list of course options using core codes provided by the Superintendent.

(20) A provider shall comply with:

(a) the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. 1232g and its implementing regulations found at 34 C.F.R., Part 99 ;

(b) Title 53E, Chapter 9, Part 3, Student Data Protection; and

(c) Rule R277-487.

(21) A provider shall provide timely documentation of student participation, enrollment, educator credentials, and additional data for other purposes.

(22)

(a) A provider may not offer an inducement or incentive to participate in the program to a student, school, or school employee.

(b) A provider may not disburse funds to parents of students attending a home school as payment for materials a parent selects.

Notes

Utah Admin. Code R277-725-3

Repealed by Utah State Bulletin Number 2018-13, effective 6/7/2018 Adopted by Utah State Bulletin Number 2025-06, effective 3/10/2025