Fla. Admin. Code Ann. R. 60GG-1.009 - Department of Management Services (DMS) Oversight
(1) Section
282.0051(d),
F.S., requires DMS oversight on State Agency information technology projects
that have total project costs of $10 million or more and that are funded in the
General Appropriations Act or any other law.
(2) Section
282.0051(1)(n),
F.S., requires DMS oversight on Cabinet Agency information technology projects
with a total project cost of $25 million or more and that impacts one or more
other agencies. Cabinet Agencies must adopt the standards contained in Rules
60GG-1.001 through 60GG-1.008, F.A.C., for IT projects that have a total cost
of $25 million or more and that impact one or more other agencies.
(3) Agencies will participate and assist DMS
in oversight of a project as follows:
(a) The
Agency will provide access to all required documentation as defined within this
rule to DMS upon initiation of DMS oversight.
(b) DMS will assess schedule, cost, and scope
variance based on the defined, documented, and approved Project Management
Plan, budget, and the baselined schedule and spending plan.
(c) The Agency will update the project
schedule weekly and provide the updated schedule to DMS. DMS will review the
project schedule weekly and will identify and track trends in Schedule
Performance Index and Cost Performance Index.
(d) The Agency will update project
documentation (schedule, spend plan, scope, risk and issues) at the end of each
month and provide these documents to DMS no later than the 10th day of the
following month.
(4) DMS
will review and document the project's progress on a monthly basis. The purpose
of the review is to determine trends in schedule, cost, and scope variances,
(using the approved project management plan along with other project
documentation) and assess project management practices. DMS will further
examine projects trending out of variance, review its findings with the Agency,
and, if necessary, make recommendations for corrective action(s).
(5) DMS will report quarterly to the
Executive Office of the Governor, the President of the Senate, and the Speaker
of the House of Representatives on any information technology project that DMS
identifies as high-risk due to the project exceeding acceptable variance ranges
(pursuant to Section 282.0051(1)(d),
F.S.). The quarterly report will follow the same process and format as the
monthly review. Also the quarterly report will include a discussion of the risk
assessment, including fiscal risks associated with proceeding to the next stage
of the project, and a recommendation for corrective actions required, up to and
including suspension or termination of the project. Agencies will review and
acknowledge the quarterly report (or provide feedback or response) in writing
to DMS within 5 business days.
(6)
Any project meeting the criteria for DMS oversight must adhere to the
requirements of a Risk and Complexity (R&C) Category 4 project.
(7) A PMP®
Certified Project Manager is required for any project meeting the criteria for
DMS oversight. The PMP® Certified Project
Manager shall, on behalf of the agency, lead the entire project team in the
completion of the full project scope throughout the project lifecycle. This
project manager must be an Agency employee or a contractor (an individual) of
the Agency. The Agency project manager will serve as the primary point of
contact for DMS.
(8) Independent
Verification and Validation (IV&V) must be employed throughout the project
lifecycle for any project that meets the criteria for DMS oversight. The Agency
will purchase IV&V services in compliance with Section
287.056, F.S., or procure such
services in a manner consistent with Florida procurement laws. The Agency will
collaborate with DMS when creating solicitations and contracts for IV&V
services, and when identifying the amount of funding to be requested for
IV&V as part of the project's Legislative Budget Request (LBR). IV&V
contract deliverables, including invoices, will be provided to DMS at or around
the time they are delivered by the IV&V vendor to the
Agency.
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