Haw. Code R. § 11-265-1064 - Recordkeeping requirements
(a)
(1) Each owner or operator subject to the
provisions of this subchapter shall comply with the recordkeeping requirements
of this section.
(2) An owner or
operator of more than one hazardous waste management unit subject to the
provisions of this subchapter may comply with the recordkeeping requirements
for these hazardous waste management units in one recordkeeping system if the
system identifies each record by each hazardous waste management
unit.
(b) Owners and
operators must record the following information in the facility operating
record:
(1) For each piece of equipment to
which subchapter BB of chapter 11-265 applies:
(i) Equipment identification number and
hazardous waste management unit identification.
(ii) Approximate locations within the
facility (e.g., identify the hazardous waste management unit on a facility plot
plan).
(iii) Type of equipment
(e.g., a pump or pipeline valve).
(iv) Percent-by-weight total organics in the
hazardous waste stream at the equipment.
(v) Hazardous waste state at the equipment
(e.g., gas/vapor or liquid).
(vi)
Method of compliance with the standard (e.g., "monthly leak detection and
repair'' or "equipped with dual mechanical seals'').
(2) For facilities that comply with the
provisions of paragraph 11-265-1033(a) (2), an implementation schedule as
specified in paragraph 11-265-1033(a)(2).
(3) Where an owner or operator chooses to use
test data to demonstrate the organic removal efficiency or total organic
compound concentration achieved by the control device, a performance test plan
as specified in paragraph 11-265-1035(b) (3).
(4) Documentation of compliance with section
11-265-1060, including the detailed design documentation or performance test
results specified in paragraph 11-265-1035(b)(4).
(c) When each leak is detected as specified
in sections 11-265-1052, 11-265-1053, 11-265-1057, and 11-265-1058, the
following requirements apply:
(1) A
weatherproof and readily visible identification, marked with the equipment
identification number, the date evidence of a potential leak was found in
accordance with subsection 11-265-1058(a), and the date the leak was detected,
shall be attached to the leaking equipment.
(2) The identification on equipment, except
on a valve, may be removed after it has been repaired.
(3) The identification on a valve may be
removed after it has been monitored for 2 successive months as specified in
subsection 11-265-1057(c) and no leak has been detected during those 2
months.
(d) When each
leak is detected as specified in sections 11-265-1052, 11-265-1053,
11-265-1057, and 11-265-1058, the following information shall be recorded in an
inspection log and shall be kept in the facility operating record:
(1) The instrument and operator
identification numbers and the equipment identification number.
(2) The date evidence of a potential leak was
found in accordance with subsection 11-265-1058(a).
(3) The date the leak was detected and the
dates of each attempt to repair the leak.
(4) Repair methods applied in each attempt to
repair the leak.
(5) "Above
10,000'' if the maximum instrument reading measured by the methods specified in
subsection 11-265-1063(b) after each repair attempt is equal to or greater than
ten-thousand ppm.
(6) "Repair
delayed'' and the reason for the delay if a leak is not repaired within fifteen
calendar days after discovery of the leak.
(7) Documentation supporting the delay of
repair of a valve in compliance with subsection 11-265-1059(c).
(8) The signature of the owner or operator
(or designate) whose decision it was that repair could not be effected without
a hazardous waste management unit shutdown.
(9) The expected date of successful repair of
the leak if a leak is not repaired within fifteen calendar days.
(10) The date of successful repair of the
leak.
(e) Design
documentation and monitoring, operating, and inspection information for each
closed-vent system and control device required to comply with the provisions of
section 11-265-1060 shall be recorded and kept up-to-date in the facility
operating record as specified in subsection 11-265-1035(c). Design
documentation is specified in paragraphs 11-265-1035(c)(1) and
11-265-1035(c)(2) and monitoring, operating, and inspection information in
paragraphs 11-265-1035(c)(3) through 11-265-1035(c) (8).
(f) For a control device other than a thermal
vapor incinerator, catalytic vapor incinerator, flare, boiler, process heater,
condenser, or carbon adsorption system, monitoring and inspection information
indicating proper operation and maintenance of the control device must be
recorded in the facility operating record.
(g) The following information pertaining to
all equipment subject to the requirements in sections 11-265-1052 through
11-265-1060 shall be recorded in a log that is kept in the facility operating
record:
(1) A list of identification numbers
for equipment (except welded fittings) subject to the requirements of this
subchapter.
(2)
(i) A list of identification numbers for
equipment that the owner or operator elects to designate for no detectable
emissions, as indicated by an instrument reading of less than five-hundred ppm
above background, under the provisions of subsections 11-265-1052(e),
11-265-1053(i), and 11-265-1057(f).
(ii) The designation of this equipment as
subject to the requirements of subsection 11-265-1052(e), 11-265-1053(i), or
11-265-1057(f) shall be signed by the owner or operator.
(3) A list of equipment identification
numbers for pressure relief devices required to comply with subsection
11-265-1054(a).
(4)
(i) The dates of each compliance test
required in subsections 11-265-1052(e), 11-265-1053(i), section 11-265-1054,
and subsection 11-265-1057(f).
(ii)
The background level measured during each compliance test.
(iii) The maximum instrument reading measured
at the equipment during each compliance test.
(5) A list of identification numbers for
equipment in vacuum service.
(6)
Identification, either by list or location (area or group) of equipment that
contains or contacts hazardous waste with an organic concentration of at least
10 percent by weight for less than 300 hours per calendar year.
(h) The following information
pertaining to all valves subject to the requirements of subsections
11-265-1057(g) and 11-265-1057(h) shall be recorded in a log that is kept in
the facility operating record:
(1) A list of
identification numbers for valves that are designated as unsafe to monitor, an
explanation for each valve stating why the valve is unsafe to monitor, and the
plan for monitoring each valve.
(2)
A list of identification numbers for valves that are designated as difficult to
monitor, an explanation for each valve stating why the valve is difficult to
monitor, and the planned schedule for monitoring each valve.
(i) The following information
shall be recorded in the facility operating record for valves complying with
section 11-265-1062:
(1) A schedule of
monitoring.
(2) The percent of
valves found leaking during each monitoring period.
(j) The following information shall be
recorded in a log that is kept in the facility operating record:
(1) Criteria required in subparagraph
11-265-1052(d)(5)(ii) and paragraph 11-265-1053(e)(2) and an explanation of the
criteria.
(2) Any changes to these
criteria and the reasons for the changes.
(k) The following information shall be
recorded in a log that is kept in the facility operating record for use in
determining exemptions as provided in the applicability section of this
subchapter and other specific subchapters:
(1) An analysis determining the design
capacity of the hazardous waste management unit.
(2) A statement listing the hazardous waste
influent to and effluent from each hazardous waste management unit subject to
the requirements in sections 11-265-1052 through 11-265-1060 and an analysis
determining whether these hazardous wastes are heavy liquids.
(3) An up-to-date analysis and the supporting
information and data used to determine whether or not equipment is subject to
the requirements in sections 11-265-1052 through 11-265-1060. The record shall
include supporting documentation as required by paragraph 11-265-1063(d)(3)
when application of the knowledge of the nature of the hazardous waste stream
or the process by which it was produced is used. If the owner or operator takes
any action (e.g., changing the process that produced the waste) that could
result in an increase in the total organic content of the waste contained in or
contacted by equipment determined not to be subject to the requirements in
sections 11-265-1052 through 11-265-1060, then a new determination is
required.
(l) Records of
the equipment leak information required by subsection (d) and the operating
information required by subsection (e) need be kept only three years.
(m) The owner or operator of any facility
with equipment that is subject to this subchapter and to leak detection,
monitoring, and repair requirements under regulations at 40 CFR part 60, part
61, or part 63 may elect to determine compliance with this subchapter either by
documentation pursuant to section 11-265-1064, or by documentation of
compliance with the regulations at 40 CFR part 60, part 61, or part 63 pursuant
to the relevant provisions of the regulations at 40 CFR part 60, part 61, or
part 63. The documentation of compliance under regulation at 40 CFR part 60,
part 61, or part 63 shall be kept with or made readily available with the
facility operating record.
Notes
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