State Registrar will determine if a change to a certificate item may be
corrected or if an amendment is required.
(2) The State Registrar may initiate a
correction to a record if the State Registrar becomes aware of incorrect
information on a record. The State Registrar may contact any facility or
individual responsible for the original submission of data to assist in the
collection of evidence of the error and correct information.
The State Registrar may require
documentary evidence as outlined in Section
to substantiate any requested correction or amendment. When there is reason to
doubt the validity or adequacy of the documentary evidence, the change may be
rejected and the applicant advised of the reasons for this action.
(4) When a correction is made by the State
Registrar, a notation recording the source of the corrected information, the
date the change was made and the identity of the authorized individual making
the change shall be made on the record in such a way as to not become a part of
any certificate issued. The previous information shall be preserved in the
electronic or paper record for tracking and audit purposes.
(5) When an Amendment is made, a notation
showing the record was amended shall be printed on the face of the certificate
of record. The exact changes made or specifics of the amendment may be printed
on page two of the certificate and if there are two pages, the pages shall be
numbered Page 1 of 2 and Page 2 of 2 to show that there is an additional page