Utah Admin. Code R436-3-5 - Documentary Evidence Required for Corrections or Amendments

(1) With the exception of corrections initiated by the State Registrar, as outlined in Section R436-3-2, or an amendment to the medical certification, one or more items of documentary evidence may be required that support the alleged facts.

(2) Each document presented must contain sufficient information to clearly show that they pertain to the registrant on the record for which the amendment or correction has been requested.

(3) Each document must clearly establish the facts pertaining to the amendment sought.

(4) An acceptable document includes:

(a) a certified copy of a marriage record;

(b) an insurance policy naming the married couple;

(c) the most recent joint tax return of the married couple;

(d) a certified copy of the live birth record of the registrant's child;

(e) Social Security records;

(f) a passport or visa;

(g) military records;

(h) federal government census records;

(i) government agency records for benefit establishment such as social services, Medicaid, clinical services, or similar services;

(j) a copy of official records prepared by state or federal agencies that have maintained case files on the individual applying;

(k) any court order clearly establishing the facts to be amended;

(l) any medical record pertaining to the vital event;

(m) any medical treatment record which may include official medical history, patient information sheet or immunization records that list birth information and show dates the patient was seen;

(n) the original voter registration;

(o) a tax record such as a W-2 form; or

(p) any other document considered valid and adequate by the State Registrar to support the requested change.

(5) Only one document of each type listed in Subsections (4)(a) through (p) may be used in cases where more than one document is required to support the facts.

(6) Documents presented must be from independent sources.

(7) Family documents, such as records from bibles or personal genealogical records, are not acceptable.

(8) Documents must be in the form of the original record or a certified copy or excerpt from the original custodian of the record.

(9) If a vital record was issued with information that was entered incorrectly, a corrected version of the vital record, as outlined in Section R436-3-2, may be issued for no additional fee if the incorrect vital record is returned to the Department.

Notes

Utah Admin. Code R436-3-5

Adopted by Utah State Bulletin Number 2022-07, effective 3/16/2022 Amended by Utah State Bulletin Number 2025-03, effective 1/15/2025