Utah Admin. Code R920-4-6 - Applications for Special Event Permits for Non-Free Speech Road Uses

(1) This section governs the standards for review of all applications for special event permits other than those covered in Section R920-4-7.

(2) In addition to an application for a special event permit, the region permit officer shall require the applicant to provide as necessary:

(a) insurance coverage, waiver and release of damages and indemnification as described in Section R920-4-9;

(b) a traffic control plan as described in Section R920-4-10;

(c) public notification as described in Section R920-4-11;

(d) a contingency plan, as described in Section R920-4-12;

(e) a route map as described in Section R920-4-13; and

(f) proof that the applicant has obtained applicable city, county, or other governmental agency approvals or permits as described in Section R920-4-14.

(3) In reviewing an application for a special event permit, the region permit officer may place reasonable restrictions on the special road use. Except as provided by Subsection R920-4-5(1), no such restriction shall be based on the identity of the applicant or of persons expected to participate in the special road use. The restrictions may include a:

(a) limitation of the total time the permittee may occupy a particular portion of roadway;

(b) limitation on the particular time of day the permittee may occupy the roadway;

(c) limitation on the number of lanes the permittee may occupy on the roadway;

(d) limitation on the number or size of banners or signs participants may carry on the roadway; and

(e) prohibition on the use of a particular roadway and the requirement of an alternate route.

(4) The region permit officer may place reasonable terms, conditions, and limitations on a free speech road use as allowed by this Rule R920-4 and otherwise required by law. In placing restrictions on the special road use, the region permit officer shall consider:

(a) the annual number of other special road use events scheduled on the roadway;

(b) planned construction or repairs of the roadway or utilities underneath or adjacent to the roadway;

(c) the nature of the roadway requested for use, and the volume of traffic normally occupying the roadway at the requested time of use;

(d) the amount of time requested for use;

(e) the safety of participants in special events;

(f) the safety of the traveling public;

(g) the ability of emergency service providers to access and care for participants and spectators in special road use events, and for residents near such events; and

(h) the ability of residents and others not participating in a special event, to travel on the roadways and to access private property without unreasonable disruption; and

(i) the overall economic impact on nearby businesses and the traveling public resulting from the special road use.

(5) If, while processing an application governed by this Section R920-4-6, the region permit officer determines the application is incomplete, the officer shall notify the applicant with a notice of incomplete application when the deficiency is discovered.

(6) Once the application is complete, the region permit officer shall apply best efforts to provide approval, approval with conditions, or denial of the application:

(a) within 30 days of receipt of a complete application, or seven days before the scheduled event, whichever is earlier; or

(b) in the case of an application submitted along with an expedited fee, within three business days of receipt of a complete application.

Notes

Utah Admin. Code R920-4-6

Amended by Utah State Bulletin Number 2016-3, effective 1/7/2016 Amended by Utah State Bulletin Number 2023-23, effective 11/21/2023