310 CMR, § 80.36 - Requirements for Recordkeeping
(1) For a
minimum of four years, the Owner or Operator shall maintain records in hard
copy or electronically, and shall make them available to the Department as soon
as possible following a request, but in no event more than seven business days
after the request. The records shall include, but are not limited to:
(a) Results of all turbine, intermediate and
dispenser sump integrity tests in accordance with
310 CMR
80.20(5),
80.28(7)
and
80.27(9).
(b) Results of all spill bucket integrity
tests in accordance with
310
CMR 80.21(1)(c) and
80.28(2).
(c) Results of all cathodic protection
inspections and tests in accordance with
310 CMR
80.22(5) and
80.29(2),
(4) and (6).
(d) Records to demonstrate the Owner or
Operator responded to alarms in accordance with
310 CMR
80.24(3).
(e) Results of all leak detection inspections
in accordance with
310 CMR
80.26(2), as applicable and
tests in accordance with
310 CMR
80.26(12).
(f) Leak detection monitoring records and
investigations as required by
310 CMR
80.26(3)(e), (4)(c), (5)(f), (6)(f), (7)(d), (8)(d), (9) and
(10), and
310 CMR
80.19(3)(d).
(g) Results of inspections and testing of
overfill prevention equipment in accordance with
310
CMR 80.28(3).
(h) Records for all inventory monitoring for
abnormal regulated substance loss and abnormal water gain in accordance with
310 CMR
80.31(4), if
applicable.
(i) Documentation of
the date the need for the repair or replacement was discovered in accordance
with
310 CMR
80.33(4)(b).
(j) Records to demonstrate compliance with
change-in-product requirements at
310 CMR
80.41(6).
(k) Periodic inspection reports or logs in
accordance with
310 CMR
80.35(6) and
(7).
(2) The Owner or Operator shall maintain, in
hard copy or electronically, the list of the current Class A, Class B an Class
C operators of each UST system in accordance with
310 CMR
80.37(11) and records that
demonstrate each designated Class A, Class B and Class C operator is certified
in accordance with
310 CMR
80.37(7) through (9). The
Owner or Operator shall make records available to the Department as soon as
possible following a request, but in no event more than seven business days
after the request.
(3) Until the
UST system is removed or permanently closed in-place in accordance with
310 CMR
80.43(2) or (3), the Owner
or Operator shall maintain the most current copy of the following records in
hard copy or electronically, and shall make them available to the Department as
soon as possible following a request, but in no event more than seven business
days after the request.
(a) A copy of the
registration in accordance with
310 CMR
80.23(1).
(b) A copy of the third-party inspection
report pursuant to
310 CMR
80.49(2)(b)
(c) Records that the Owner and Operator
complied with temporary closure requirements in accordance with
310
CMR 80.42, if applicable.
(d) Emergency procedures in accordance with
310
CMR 80.25.
(e) Compatibility records in accordance with
310 CMR
80.30.
(4) For the life of a cathodic protection
system, the Owner or Operator shall maintain an as built, scaled plan of the
cathodic protection system and manufacturer's specifications in accordance with
310 CMR
80.22(4)(c), in hard copy or
electronically, and shall make them available to the Department as soon as
possible following a request, but in no event more than seven business days
after the request.
(5) Until the
UST system is removed or permanently closed in-place in accordance with
310 CMR
80.43(2) or (3), the Owner
or Operator shall maintain the following records in hard copy or
electronically, and shall make them available to the Department as soon as
possible following a request, but in no event more than seven business days
after the request:
(a) Records of each
equipment repair or replacement in accordance with
310 CMR
80.33.
(b) A copy of installation information
including, but not limited to, the installer's certification and completed
checklist(s), and manufacturers' specifications; testing results; inspections;
and a copy of the as-built plans of the UST facility in accordance with
310 CMR
80.16.
(6) An Owner or Operator shall maintain the
most current financial assurance mechanism(s) used to demonstrate financial
responsibility in accordance with
310 CMR
80.59 for a UST system until released from
the requirements in accordance with
310 CMR
80.61. The Owner or Operator shall keep the
documentation in hard copy or electronically. Upon request from the Department,
the Owner or Operator shall make the documentation available to the Department
as soon as possible, but in no event more than seven business days after
receiving the request.
(7) An Owner
or Operator shall maintain documentation that a UST system holds a de
minimis concentration of regulated substance, until the Owner and
Operator no longer claim the exemption, in accordance with
310 CMR
80.04(5)(c). The Owner or
Operator shall keep the documentation in hard copy or electronically. Upon
request from the Department, the Owner or Operator shall make the documentation
available to the Department as soon as possible, but in no event more than
seven business days after receiving the request.
(8) The current Owner or Operator shall:
(a) Maintain documentation that demonstrates
compliance with closure requirements in accordance with
310 CMR
80.43 for at least four years after removal
of an UST system or closure in-place of an UST system; or
(b) Submit the documentation to the
Department within 30 days of the UST system removal or
closure-in-place.
(9) The
Owner or Operator shall maintain documentation that a sump is double-walled and
monitored in accordance with
310 CMR
80.27(6) as applicable,
until the Owner and Operator no longer claims the exemption from testing, in
accordance with
310 CMR
80.27(8)(c)2. The Owner or
Operator shall keep the documentation in hard copy or electronically. Upon
request from the Department, the Owner or Operator shall make the documentation
available to the Department as soon as possible, but in no event more than
seven business days after receiving the request.
(10) The Owner or Operator shall maintain
documentation that a spill bucket is double-walled and is monitored in
accordance with
310
CMR 80.28(2)(e), until the
Owner and Operator no longer claim the exemption from testing, in accordance
with
310
CMR 80.28(2)(f)3. The Owner
or Operator shall keep the documentation in hard copy or electronically. Upon
request from the Department, the Owner or Operator shall make the documentation
available to the Department as soon as possible, but in no event more than
seven business days after receiving the request.
(11) The Owner or Operator shall maintain
tightness test results and reports, conducted in accordance with
310 CMR
80.32 until the next tightness test is
conducted. The Owner or Operator shall keep the documentation in hard copy or
electronically. Upon request from the Department, the Owner or Operator shall
make the documentation available to the Department as soon as possible, but in
no event more than seven business days after receiving the request.
Notes
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