Students have the right to request to have records corrected
that they believe are inaccurate, misleading, or in violation of their privacy
rights. Following are the procedures for the correction of records:
A student must submit a written request
to amend his or her education record to the appropriate college official
responsible for the custody of the record as designated in WAC
. The request must
identify the part of the record he/she wants changed and specify why the record
is believed to be inaccurate, misleading, or in violation of his or her privacy
or other rights.
(2) A student
whose request for amendment of his or her education record has been denied may
request a hearing by submitting a written request to the vice-president for
student services or designee within ten days following the denial. The written
request must be signed by the student and shall indicate the reasons why the
records should be amended. The vice-president for student services or designee
shall notify the student of the hearing within thirty days after receipt of a
properly filed request. In no case will the notification be less than ten days
in advance of the date, time, and place of the hearing.
(3) The hearing shall be a brief adjudicative
proceeding as provided in
34.05.494 and shall be conducted
by the vice-president for student services or his/her designee. At the hearing,
the student shall be afforded a full and fair opportunity to present evidence
relevant to the issues raised in the request to amend the student's education
records. The student may be assisted by one or more individuals, including an
(4) The vice-president
for student services or designee will prepare a written decision, within ten
days after the conclusion of the hearing, based on the evidence presented at
the hearing. The decision will include the reasons for the decision and will
advise the parties that it is subject to administrative review by the college
34.05.491 if a written or oral
request for such review is received by the president within twenty-one days. A
copy of the decision shall be served on the student.
(5) If the final decision is that the
information is inaccurate, misleading, or in violation of the student's right
of privacy, the custodian of the record will amend the record accordingly and
notify the student, in writing, that the record has been amended.
(6) If the final decision is that the
challenged information is not inaccurate, misleading, or in violation of the
student's right of privacy, the custodian of the record will notify the student
in writing that the student has a right to place in the record a rebuttal
statement commenting on the challenged information and/or a statement setting
forth reasons for disagreeing with the decision.
(7) The student's rebuttal statement will be
maintained as part of the student's education records as long as the contested
portion is maintained. If the contested portion of the education record is
disclosed, the statement will also be disclosed.