504-26-530 - Recordkeeping and confidentiality
504-26-530. Recordkeeping and confidentiality
(1) Removal of conduct record. A student may request removal from their record a single disciplinary violation relating to the possession or use of alcohol and/or marijuana, and/or other violation of the university's policies relating to alcohol and drugs. Granting such a request is discretionary, and the student must make such a request in accordance with university policies and procedures.
(2) Conduct records are maintained in accordance with the university's records retention schedule.
(3) The conduct record is confidential and is released only as authorized under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. Sec. 1232g; 34 C.F.R. Part 99) and chapter 504-21 WAC, University policy on student education records.
(4) A student may request a copy of their own conduct record at their own reasonable expense by making a written request to the center for community standards.
(5) Personally identifiable student information is redacted to protect other students' privacy, except as otherwise required by law.
(6) A student may authorize release of their own conduct record to a third party in compliance with FERPA by making a written request to the center for community standards.
(7) The university may inform the complainant of the outcome of any conduct proceeding involving a crime of violence as defined by FERPA.
(8) The university informs the complainant of the outcome of any conduct proceeding alleging sexual misconduct. (34 C.F.R. 668.46(b)(11)(vi)(B).)
(9) The university may not communicate a student's conduct record to any person or agency outside the university without the prior written consent of the student, except as required or permitted by law. Exceptions include, but are not limited to:
(a) The student's parents or legal guardians may review these conduct records if the student is a dependent for tax purposes as defined by FERPA.
(b) The university may release conduct records to another educational institution, upon request, where the student seeks or intends to enroll, as allowed by FERPA.(Adopted by WSR 18-23-083, Filed 11/19/2018, effective 12/20/2018)
The following state regulations pages link to this page.